UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
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Norfolk Southern Corporation
(Name of Registrant as Specified In Its Charter)
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Notice and Proxy Statement
Annual Meeting of Stockholders
NORFOLK SOUTHERN CORPORATION
Three Commercial Place, Norfolk, Virginia 23510
Notice of Annual Meeting
of Stockholders to be Held
on Thursday, May 10, 2012
We will hold our Annual Meeting of Stockholders at the Conference Center, Williamsburg Lodge, South England Street, Williamsburg, Virginia, on Thursday, May 10, 2012, at 10:00 A.M., Eastern Daylight Time, for the following purposes:
1. | Election of ten directors for one year terms ending in 2013. |
2. | Ratification of the appointment of KPMG LLP, independent registered public accounting firm, as our independent auditors for 2012. |
3. | Approval, by non-binding vote, of executive compensation. |
4. | Transaction of such other business as properly may come before the meeting. |
Only stockholders of record as of the close of business on March 2, 2012 will be entitled to notice of and to vote at the meeting.
By order of the Board of Directors, |
HOWARD D. McFADDEN |
Corporate Secretary |
Dated: March 21, 2012
If you do not expect to attend the meeting, we urge you to provide your proxy by marking, dating and signing the enclosed proxy card and returning it in the accompanying envelope, or by submitting your proxy over the telephone or the Internet as more particularly described on the enclosed proxy card. You may revoke your proxy at any time before your shares are voted by following the procedures described in the accompanying proxy statement.
TABLE OF CONTENTS
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ITEM 2: RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM |
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Potential Payments Upon a Change in Control or Other Termination of Employment |
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Norfolk Southern Corporation
Three Commercial Place
Norfolk, Virginia 23510
March 21, 2012
PROXY STATEMENT
This proxy statement and the accompanying proxy card relate to the Board of Directors solicitation of your proxy for use at our Annual Meeting of Stockholders to be held on May 10, 2012. We began mailing to you and other stockholders this proxy statement and the accompanying proxy card on approximately March 21, 2012, in order to furnish information relating to the business to be transacted at the 2012 Annual Meeting. We also included a copy of our 2011 Annual Report and its Form 10-K (referred to together herein as the annual report) in the mailing for informational purposes; the annual report is not a part of the proxy solicitation materials.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE SHAREHOLDER MEETING TO BE HELD ON MAY 10, 2012
Pursuant to rules promulgated by the Securities and Exchange Commission (SEC), we have elected to provide access to our proxy materials both by sending you this full set of proxy materials, including a proxy card, and by notifying you of the availability of our proxy materials on the Internet. In accordance with SEC rules, you may access our notice and proxy statement and annual report at www.voteproxy.com, which does not have cookies that identify visitors to the site. The notice and proxy statement are also available at that web site. In addition, this proxy statement and our annual report are available on our web site at www.nscorp.com.
INFORMATION ABOUT VOTING
Only stockholders of record as of the close of business on March 2, 2012, are entitled to notice of and to vote at the 2012 Annual Meeting. As of the March 2, 2012, record date, 347,161,677 shares of our common stock were issued and outstanding. Of those shares, 326,840,900 shares were owned by stockholders entitled to one vote per share. The remaining 20,320,777 shares were held by our wholly owned subsidiaries, which are not entitled to vote those shares under Virginia law.
As a convenience, you may vote by telephone or the Internet in the manner described on the enclosed proxy card. Or, you may vote by mail by marking, dating and signing the enclosed proxy card and returning it to American Stock Transfer and Trust Company Shareholder Services. Alternatively, you may vote in person at the 2012 Annual Meeting.
To obtain directions to attend the meeting and vote in person, you may contact: Howard D. McFadden, Corporate Secretary, Norfolk Southern Corporation, Three Commercial Place, 13th Floor, Norfolk, Virginia 23510-9219 (telephone 757-823-5567).
If you are the beneficial owner of any shares held in street name by a broker, bank or other nominee, you may vote your shares by submitting your voting instructions to that entity. Please refer to the voting instruction card that your broker, bank or other nominee record holder included with these materials. Your shares may be voted on certain matters if they are held in street name by a broker, even if you do not provide the record holder with voting instructions; brokers have the authority under New York Stock Exchange rules to vote shares for which their customers do not provide voting instructions on certain routine matters. The ratification of the selection of KPMG LLP as our
independent registered public accounting firm (Item 2) is considered a routine matter for which brokers may vote shares they hold in street name, even in the absence of voting instructions from the beneficial owner. The election of directors (Item 1) and advisory vote on executive compensation (Item 3) are not considered routine matters, and the broker cannot vote the shares on these proposals if it has not received voting instructions from the beneficial owner of the shares with respect to the proposals (broker non-vote).
If shares are credited to your account in the Norfolk Southern Corporation Thoroughbred Retirement Investment Plan or the Thrift and Investment Plan, your proxy submitted in the form of a proxy card or over the telephone or Internet serves as voting instructions for the trustee of the plans, Vanguard Fiduciary Trust Company. If your proxy is not received by 5 P.M. Eastern Time on May 7, 2012, the trustee of these plans will vote your shares for each item on the proxy card in the same proportion as the shares that are voted for that item by the other participants in the respective plan.
Any stockholder of record may revoke a previously submitted proxy at any time before the shares are voted by: (a) giving written notice of revocation to our Corporate Secretary; (b) submitting subsequent voting instructions over the telephone or the Internet; (c) delivering a validly completed proxy card bearing a later date; or (d) attending the 2012 Annual Meeting and voting in person.
The presence, either in person or by proxy, of the holders of a majority of the outstanding shares of our common stock entitled to vote at the 2012 Annual Meeting is necessary to constitute a quorum. Abstentions and broker non-votes are counted as present and entitled to vote for purposes of determining a quorum.
We will pay the cost of preparing proxy materials and soliciting proxies, including the reimbursement, upon request, of trustees, brokerage firms, banks and other nominee record holders for the reasonable expenses they incur to forward proxy materials to beneficial owners. Our officers and other regular employees may solicit proxies by telephone, facsimile, electronic mail or personal interview; they receive no additional compensation for doing so. We have retained Innisfree M&A Incorporated to assist in the solicitation of proxies at an anticipated approximate cost of $10,000 plus reasonable out-of-pocket expenses.
We currently plan to deliver multiple annual reports and proxy statements to multiple record stockholders sharing an address, but intermediaries may choose to deliver a single copy of one or both of these documents. Upon request, we will promptly deliver a separate copy of the annual report or proxy statement to a stockholder at a shared address to which a single copy of the document was delivered. If you would like a separate copy of this proxy statement or the 2011 Annual Report now or in the future, or if you are receiving multiple copies and would like to receive only one copy for your household, you may contact: Howard D. McFadden, Corporate Secretary, Norfolk Southern Corporation, Three Commercial Place, 13th Floor, Norfolk, Virginia 23510-9219 (telephone 757-823-5567).
CONFIDENTIALITY
We have policies in place to safeguard the confidentiality of proxies and ballots. American Stock Transfer and Trust Company, Brooklyn, N.Y., which we have retained to tabulate all proxies and ballots cast at the 2012 Annual Meeting, is bound contractually to maintain the confidentiality of the voting process. In addition, each Inspector of Election will have taken the oath required by Virginia law to execute duties faithfully and impartially.
None of our employees or members of our Board of Directors have access to completed proxies or ballots and, therefore, do not know how individual stockholders vote on any matter. However, when a stockholder writes a question or comment on a proxy or ballot, or when there is a need to determine the validity of a proxy or ballot, our management and/or their representatives may be involved in providing the answer to the question or in determining such validity.
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ITEM 1: | ELECTION OF DIRECTORS |
At the 2012 Annual Meeting, the terms of ten directors will expire: those of Gerald L. Baliles, Erskine B. Bowles, Robert A. Bradway, Wesley G. Bush, Daniel A. Carp, Karen N. Horn, Steven F. Leer, Michael D. Lockhart, Charles W. Moorman and J. Paul Reason. Gene R. Carter and Landon Hilliard retired from the Board of Directors effective the date of the last Annual Meeting in accordance with the director retirement policy in the Corporations Governance Guidelines, and at that time the number of directors on the Board was reduced from thirteen to eleven. On July 25, 2011, the Board of Directors amended our Bylaws to increase the number of directors from eleven to twelve and elected Robert A. Bradway to fill the resulting vacancy at the recommendation of the Governance and Nominating Committee. On February 27, 2012, the Board of Directors amended our Bylaws to increase the number of directors from twelve to thirteen and elected Wesley G. Bush to fill the resulting vacancy at the recommendation of the Governance and Nominating Committee. Under Virginia law, the term of a director elected by the Board to fill a vacancy expires at the next stockholders meeting at which directors are elected.
At the 2010 Annual Meeting, the Corporations stockholders approved an amendment to the Articles of Incorporation to declassify the Board of Directors. As a result, each of the directors elected at this meeting will serve one-year terms continuing until the 2013 Annual Meeting of Stockholders. Continuing directors will serve the remainder of their three-year terms. At the 2013 Annual Meeting of Stockholders, all directors will be elected at that meeting and will serve one-year terms.
Unless you instruct otherwise when you give us your proxy, it will be voted in favor of the election of Gov. Baliles, Mr. Bowles, Mr. Bradway, Mr. Bush, Mr. Carp, Dr. Horn, Mr. Leer, Mr. Lockhart, Mr. Moorman and Adm. Reason as directors for one-year terms that begin at the 2012 Annual Meeting of Stockholders and continue until the 2013 Annual Meeting of Stockholders or until the election and qualification of their respective successors or their earlier removal or resignation.
If any nominee becomes unable to serve, your proxy will be voted for a substitute nominee to be designated by the Board of Directors, or the Board of Directors will reduce the number of directors. Two nominees for election at this meeting, Robert A. Bradway and Wesley G. Bush, previously have not been elected by the stockholders of Norfolk Southern. Messrs. Bradway and Bush were each recommended by a third party director search firm retained by the Governance and Nominating Committee. Norfolk Southern paid a fee in 2011 and 2012 to the firm on behalf of the Governance and Nominating Committee to identify, evaluate and recommend potential candidates for election to the Board of Directors.
So that you have information concerning the independence of the process by which our Board of Directors selected the nominees and directors whose terms will continue after the 2012 Annual Meeting, we confirm, as required by the SEC, that (1) there are no family relationships among any of the nominees or directors or among any of the nominees or directors and any officer and (2) there is no arrangement or understanding between any nominee or director and any other person pursuant to which the nominee or director was selected.
The Board of Directors recommends that the stockholders vote FOR each of the nominees for election as directors.
Vote Required to Elect a Director: Pursuant to our Bylaws, in uncontested elections of directors, such as this election, directors are elected at a meeting, so long as a quorum for the meeting exists, by a majority of votes cast by the shares entitled to be voted in the election. Abstentions or shares that are not voted are not counted as cast for this purpose. Any nominee for director who is not elected pursuant to this Bylaw provision must promptly tender his or her resignation to the Board of Directors for consideration by our Governance and Nominating Committee.
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Additional information on the Areas of Expertise for directors and nominees can be found on page 15 of this proxy statement under Qualifications of Directors and Nominees.
Nomineesfor terms expiring in 2013
Gerald L. Baliles Virginia |
Independent Director since 1990
Areas of Expertise CEO/Senior Officer Governance/Board Governmental Relations Human Resources/ Compensation Strategic Planning Transportation |
Governor Baliles, 71, has been Director of the Miller Center of Public Affairs at the University of Virginia since April 2006. Gov. Baliles was a Partner in the law firm of Hunton & Williams, a business law firm with offices in several major U.S. cities and international offices, from 1990 until his retirement in March 2006. He is a former Governor and Attorney General of the Commonwealth of Virginia. Gov. Baliles also serves as a director of Altria Group, Inc. | ||
Erskine B. Bowles Charlotte, North Carolina |
Independent Director since 2011
Areas of Expertise CEO/Senior Officer Finance/Accounting Governance/Board Governmental Relations Human Resources/ Compensation Strategic Planning |
Mr. Bowles, 66, has been a Senior Advisor to BDT Capital Partners, LLC, since January 2012 and a Senior Advisor to Carousel Capital since 2001. He was Co-Chairman of the National Commission on Fiscal Responsibility and Reform. He is currently a director of Morgan Stanley, Cousins Properties, Inc., Facebook and Belk, Inc. Mr. Bowles was President of the University of North Carolina system from 2006 to 2010, and previously served as White House Chief of Staff under President Clinton. Mr. Bowles was formerly a director of General Motors, North Carolina Mutual Life Insurance Company, Merck & Co., Inc., and VF Corporation. |
Robert A. Bradway Thousand Oaks, California |
Independent Director since 2011
Areas of Expertise CEO/Senior Officer Governance/Board Governmental Relations Finance/Accounting Information Technology Strategic Planning |
Mr. Bradway, 49, has been President and Chief Operating Officer of Amgen, Inc., a biotechnology company, since 2010, and became a director in 2011. Prior thereto he served as Amgens Executive Vice President and Chief Financial Officer from 2007 to 2010 and Vice President, Operations Strategy from 2006 to 2007. | ||
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Wesley G. Bush McLean, VA |
Independent Director since 2012
Areas of Expertise CEO/Senior Officer Governance/Board Governmental Relations Finance/Accounting Strategic Planning Transportation |
Mr. Bush, 50, has been Chief Executive Officer and President of Northrop Grumman Corporation, a global aerospace and defense technology company, since 2010, having served prior thereto as Northrop Grummans President and Chief Operating Officer from 2007 to 2009, and President and Chief Financial Officer from 2006 to 2007. Mr. Bush is a director of Northrop Grumman and was elected as Chairman of the Board of Directors in 2011. | ||
Daniel A. Carp Naples, Florida |
Independent Director since 2006
Areas of Expertise CEO/Senior Officer Governance/Board Human Resources/ Compensation Information Technology Strategic Planning Transportation |
Mr. Carp, 63, served as Chairman of the Board and Chief Executive Officer of Eastman Kodak Company from 2000 to 2005, having previously served as President and Chief Operating Officer and as a director of Eastman Kodak. He retired from Kodak at the end of 2005. He is non-executive Chairman of the Board of Delta Air Lines, Inc. and is also a director of Texas Instruments Incorporated. Mr. Carp has previously served as a director of Fifth & Pacific Cos. | ||
Karen N. Horn Lyme, Connecticut |
Independent Director since 2008
Areas of Expertise CEO/Senior Officer Finance/Accounting Governance/Board Human Resources/ Compensation Strategic Planning |
Dr. Horn, 68, has been a partner with Brock Capital Group since 2003. Dr. Horn served as president of Private Client Services and managing director of Marsh, Inc., a subsidiary of MMC, from 1999 until her retirement in 2003. Prior to joining Marsh, she was senior managing director and head of international private banking, Bankers Trust Company; Chair and Chief Executive Officer of Bank One, Cleveland, N.A.; President of the Federal Reserve Bank of Cleveland; Treasurer of Bell Telephone Company of Pennsylvania; and Vice President of First National Bank of Boston. Dr. Horn serves as director of T. Rowe Price Mutual Funds, Simon Property Group, Inc., and Eli Lilly and Company and as Vice Chairman of the U.S. Russia Foundation. She is a member of the Executive Committee of the National Bureau of Economic Research and the Council on Foreign Relations. | ||
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Steven F. Leer St. Louis, Missouri |
Independent Director since 1999
Areas of Expertise CEO/Senior Officer Environmental/Safety Governance/Board Human Resources/ Compensation Marketing Strategic Planning Transportation |
Mr. Leer, 59, has been Chief Executive Officer and a director of Arch Coal, Inc., a company engaged in coal mining and related businesses, since 1992, and became Chairman of the Board in December 2006. He is also a director of USG Corporation. | ||
Michael D. Lockhart Rembert, |
Independent Director since 2008
Areas of Expertise CEO/Senior Officer Finance/Accounting Governance/Board Marketing Strategic Planning Transportation |
Mr. Lockhart, 62, served as Chairman of the Board, President and Chief Executive Officer of Armstrong World Industries, Inc., and its predecessor, Armstrong Holdings, Inc. from 2000 until his retirement in February 2010. Mr. Lockhart previously served as Chairman and Chief Executive Officer of General Signal, a diversified manufacturer, from September 1995 until it was acquired in 1998. He joined General Signal as President and Chief Operating Officer in 1994. From 1981 until 1994, Mr. Lockhart worked for General Electric Company in various executive capacities in GE Capital, GE Transportation, and GE Aircraft Engines. Mr. Lockhart has previously served as a director of Armstrong World Industries, Inc. | ||
Charles W. |
Director since 2005
Areas of Expertise CEO/Senior Officer Environmental/Safety Governance/Board Governmental Relations Information Technology Strategic Planning Transportation |
Mr. Moorman, 60, has been Chairman of Norfolk Southern since February 2006, Chief Executive Officer since November 2005 and President since October 2004. Prior thereto he served as Senior Vice President Corporate Planning and Services from December 2003 to October 2004, Senior Vice President Corporate Services from February 2003 to December 2003 and President Thoroughbred Technology and Telecommunications, Inc. from 1999 to November 2004. | ||
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J. Paul Reason Washington, DC |
Independent Director since 2002
Areas of Expertise CEO/Senior Officer Governance/Board Governmental Relations Human Resources/ Compensation Information Technology Strategic Planning |
Admiral Reason, 70, served as Vice Chairman and previously as President and COO of Metro Machine Corp., an employee-owned ship repair company that operates shipyards in Norfolk, Virginia and Philadelphia and Erie, Pennsylvania, from 2000 to 2006. Adm. Reason was Vice President for Ship Systems at SYNTEK Technologies, Inc., from the end of his naval service in 1999 until 2000. From 1996 until 1999 he served as Commander in Chief of the US Atlantic Fleet. Adm. Reason serves as a director of Amgen, Inc. He is also Chair of the ORAU Foundation, a member of the Oak Ridge Associated Universities Board, a member of the National War Powers Commission and a member of the Naval Studies Board of the National Academies. Adm. Reason has previously served as a director of Wal-Mart Stores, Inc. and Todd Shipyards, Inc. | ||
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Continuing Directorsthose whose terms expire in 2013
Thomas D. Bell, Jr. Atlanta, Georgia |
Independent Director since 2010
Areas of Expertise CEO/Senior Officer Governance/Board Governmental Relations Human Resources/ Compensation Marketing Strategic Planning |
Mr. Bell, 62, is the Chairman of Mesa Capital Partners, LLC, a real estate investment company and non-executive Chairman of SecurAmerica LLC, a provider of contract security services. Mr. Bell previously served as Chairman and Chief Executive Officer of Cousins Properties, Inc. He is a director of Regal Entertainment Group and AGL Resources and has also previously served as a director of Cousins Properties, Inc., Credit Suisse First Boston, Credit Suisse Group and Lincoln Financial Group. | ||
Alston D. Correll Atlanta, Georgia |
Independent Director since 2000
Areas of Expertise CEO/Senior Officer Environmental/Safety Finance/Accounting Governance/Board Human Resources/ Compensation Marketing Strategic Planning Transportation |
Mr. Correll, 70, has been Chairman of Atlanta Equity Investors, LLC since September 2007. He retired as Chairman and Chief Executive Officer of Georgia-Pacific Corporation, a manufacturer and distributor of tissue, pulp, paper, packaging, building products and related chemicals, in January 2006, a position he had held since 1993. He is also a director of SunTrust Banks, Inc. Mr. Correll has previously served as a director of Georgia-Pacific Corporation. | ||
Burton M. Joyce Gulfport, Florida |
Independent Director since 2003
Areas of Expertise CEO/Senior Officer Finance/Accounting Governance/Board Human Resources/ Compensation Strategic Planning |
Mr. Joyce, 70, served as Chairman of the Board of Directors of IPSCO Inc., a leading steel producer, from 2000 to 2007. Mr. Joyce previously served as Vice Chairman, President and Chief Executive Officer of Terra Industries, Inc. Mr. Joyce has previously served as a director of IPSCO Inc., Hercules Inc., Chemtura, Terra Nitrogen and Terra Industries. | ||
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ITEM 2: | RATIFICATION OF APPOINTMENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM |
At a meeting held on January 23, 2012, the Audit Committee of the Board of Directors appointed the firm of KPMG LLP (KPMG), independent registered public accounting firm, to perform for 2012 the integrated audit of our consolidated financial statements and internal control over financial reporting.
For the years ended December 31, 2011, and December 31, 2010, KPMG billed us for the following services:
2011 |
2010 |
|||||||
Audit Fees1 |
$ | 2,525,308 | $ | 2,145,000 | ||||
Audit-Related Fees2 |
$ | 101,564 | $ | 91,170 | ||||
Tax Fees3 |
$ | 51,500 | $ | 0 | ||||
All Other Fees |
$ | 0 | $ | 0 |
1Audit Fees include fees for professional services performed by KPMG for the audit of our annual financial statements and internal control over financial reporting (integrated audit), the review of financial statements included in our 10-Q filings, and services that are normally provided in connection with statutory and regulatory filings or engagements.
2Audit-Related Fees principally include fees for audit-related tax services, employee benefit plan audits and audits of subsidiaries and affiliates.
3Tax Fees consist of tax compliance and preparation for approximately $10,000 and tax advice, planning, and consulting for approximately $41,500.
The Audit Committee requires that management obtain the prior approval of the Audit Committee for all audit and permissible non-audit services to be provided. KPMG rendered only audit and audit-related services to us in 2010. In 2011, the Audit Committee adopted a general practice that in certain circumstances it may be appropriate due to KPMGs knowledge, experience, and expertise with respect to Norfolk Southerns financial statements, to request that KPMG perform specified tax related activities. The Audit Committee considers and approves at each January meeting anticipated services to be provided during the year, as well as the projected fees for those services. The Audit Committee considers and pre-approves additional services and projected fees as needed at each meeting. The Audit Committee has delegated authority to its Chair to pre-approve services between meetings, provided that the Chair reports any such pre-approval to the Audit Committee at its next meeting. The Audit Committee will not approve non-audit engagements that would violate SEC rules or impair the independence of KPMG. All services rendered to us by KPMG in 2011 and 2010 were pre-approved in accordance with these procedures.
Representatives of KPMG are expected to be present at the 2012 Annual Meeting, with the opportunity to make a statement if they so desire, and available to respond to appropriate questions.
The Audit Committee recommends, and the Board of Directors concurs, that stockholders vote FOR the proposal to ratify the selection of KPMG as our independent registered public accounting firm for the year ending December 31, 2012, even though such stockholder approval is not legally required.
Vote Required to Ratify Appointment: Under Virginia law and under our Restated Articles of Incorporation, actions such as the ratification of the appointment of auditors are approved, so long as a quorum for the meeting exists, if the number of votes cast favoring the action exceeds the number of votes cast opposing the action. Abstentions or shares that are not voted are not cast for this purpose. You should note that brokers have the authority to vote their customers shares on the ratification of the appointment of KPMG as our independent registered public accounting firm even if they do not receive instructions as to how to vote on the matter.
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ITEM 3: | ADVISORY VOTE TO APPROVE EXECUTIVE COMPENSATION |
We are requesting that our stockholders approve, by advisory vote, the compensation of our Named Executive Officers, as such compensation is reflected in our Compensation Discussion and Analysis beginning on page 27 and our Executive Compensation Tables beginning on page 38. This Say-on-Pay vote is required by the Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (the Dodd-Frank Act). While the Say-on-Pay vote is advisory, and therefore not binding on the Board, the Compensation Committee will consider the results of any significant vote against the compensation of the Named Executive Officers and determine whether any actions are necessary or advisable to address the concerns expressed by stockholders. In accordance with the recommendation of the Corporations stockholders at the last Annual Meeting, the Board of Directors has determined to seek a stockholder advisory vote on executive compensation annually.
Our executive compensation program has been designed by our Compensation Committee and Performance-Based Compensation Committee with advice from their compensation consultant. As of May 12, 2011, the Board of Directors eliminated the Performance-Based Compensation Committee, so executive compensation decisions after that time have been made by the Compensation Committee. The executive compensation program is designed to align executives compensation with our overall business strategies, attract and retain highly qualified executives, and provide incentives that drive stockholder value. The Compensation Committee and Performance-Based Compensation Committee approved a mix of salary and cash and equity incentive compensation that they believe best serves the interests of the Corporation and its stockholders in achieving those objectives.
The compensation of our Named Executive Officers in 2011 consisted primarily of the following components, all as described more fully in the Compensation Discussion and Analysis beginning on page 27:
· | Base Salary. |
· | Annual Bonus: The annual bonus paid under the Executive Management Incentive Plan is based on performance against financial, operational and service metrics. |
· | Long-Term Incentive Awards: The Companys long-term equity incentive awards under the Long-Term Incentive Plan target longer-term achievement of Corporate objectives and are designed to create an ownership culture among the executives of the Corporation. Grants under the Long-Term Incentive Plan include stock options, time-based restricted stock units and performance shares that are earned out based on achievement of Corporate objectives over a three-year performance cycle, all as more fully described in the Compensation Discussion and Analysis. |
· | Retirement Plans and Programs: The Retirement Plan and Supplemental Benefit Plan of the Corporation, both as more fully described in the Compensation Discussion and Analysis, provide retirement benefits to the Corporations Named Executive Officers and provide the Corporation with the ability to retain key executives over a longer period. |
The Board of Directors and its Compensation Committee believe the program for compensation of the Named Executive Officers is appropriately designed to support the Corporations goals and has an appropriate mix of cash and equity and an appropriate balance between short-term and long-term compensation. Accordingly, the Board of Directors recommends that stockholders approve the program by approving the following advisory resolution:
RESOLVED, that the stockholders of Norfolk Southern Corporation approve, on an advisory basis, the compensation of the individuals identified in the Summary Compensation Table, as disclosed in the Proxy Statement for the 2012 Annual Meeting of Stockholders pursuant to the
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compensation disclosure rules of the Securities and Exchange Commission, including the Compensation Discussion and Analysis, the 2011 Summary Compensation Table and the other related tables and disclosures.
The Board of Directors unanimously recommends a vote FOR the resolution approving the compensation of the Corporations Named Executive Officers.
Vote Required
Under Virginia law and under our Restated Articles of Incorporation, actions such as the resolution on executive compensation are approved, so long as a quorum for the meeting exists, if the number of votes cast favoring the action exceeds the number of votes cast opposing the action. Abstentions or shares that are not voted are not cast for this purpose. You should note that brokers do not have the authority to vote their customers shares on this matter if they do not receive instructions as to how to vote on this item.
ITEM 4: | OTHER MATTERS |
The Board of Directors does not know of any other matters to be presented at the 2012 Annual Meeting, other than as noted elsewhere in this proxy statement. If any other proposal is properly brought before the 2012 Annual Meeting for a vote, the holders of proxies solicited hereby intend to exercise their discretionary authority and vote on any such proposal as they deem appropriate.
Applicable SEC rules require that we furnish you the following information relating to the oversight and management of Norfolk Southern and to certain matters concerning our Board of Directors and officers who are designated by our Board of Directors as executive officers for purposes of the Securities Exchange Act of 1934 (Executive Officers).
To our knowledge, no person beneficially owns more than 5% of our common stock.
The following table shows, as of February 29, 2012, the beneficial ownership of our common stock for:
(1) | each director and each nominee; |
(2) | our principal executive officer, our principal financial officer, each of the other three most highly compensated Executive Officers, based on total compensation for 2011, and all other officers serving at the executive vice president level (collectively, the Named Executive Officers); and |
(3) | all directors and Executive Officers as a group. |
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Unless otherwise indicated by footnote to the data in the table, all such shares are held with sole voting and investment power, and no director or Executive Officer beneficially owns any Norfolk Southern equity securities other than our common stock. No one director or Executive Officer owns as much as 1% of the total outstanding shares of our common stock. All directors and Executive Officers as a group own approximately .71% of the total outstanding shares of our common stock.
Name |
Shares of |
Name |
Shares
of |
|||||||
Gerald L. Baliles |
62,666 | 1 | Michael D. Lockhart | 15,287 | 1 | |||||
Thomas D. Bell, Jr. |
10,664 | 1 | Charles W. Moorman, IV | 773,934 | 2 | |||||
Erskine B. Bowles |
3,055 | 1 | J. Paul Reason | 44,792 | 1 | |||||
Robert A. Bradway |
3,000 | 1 | James A. Squires | 142,894 | 3 | |||||
Wesley G. Bush |
3,000 | 1 | Deborah H. Butler | 78,664 | 4 | |||||
Daniel A. Carp |
25,589 | 1 | James A. Hixon |
300,701 | 5 | |||||
Alston D. Correll |
54,049 | 1 | Mark D. Manion |
206,921 | 6 | |||||
Karen N. Horn |
15,008 | 1 | John P. Rathbone |
267,913 | 7 | |||||
Burton M. Joyce |
36,530 | 1 | Donald W. Seale |
315,149 | 8 | |||||
Steven F. Leer |
56,783 | 1 | ||||||||
20 directors and Executive Officers as a group (including the persons named above) |
2,454,449 | 9 |
1Includes a one-time grant of 3,000 restricted shares to each non-employee director when that director was first elected to the Board (or on January 1, 1994, if serving at that time). These grants were made pursuant to the Directors Restricted Stock Plan; the director may vote these shares, but has no investment power over them until they are distributed (see information under the Board of Directors caption on page 14). The amounts reported include 2,055 restricted stock units awarded pursuant to the Long-Term Incentive Plan to directors who were serving on the Board on January 26, 2012, and who have served on the Board for at least two years, qualifying them to receive the shares immediately upon leaving the Board. The amounts do not include 2,055 restricted stock units awarded to Messrs. Bowles and Bradway, who have not served as directors for two years. The amounts reported also include restricted stock units previously held as follows: Governor Baliles, 57,611; Mr. Bell, 5,609; Mr. Bowles, 0; Mr. Bradway, 0; Mr. Bush, 0; Mr. Carp, 20,116; Mr. Correll, 43,994; Dr. Horn, 9,953; Mr. Joyce, 29,475; Mr. Leer, 50,528; Mr. Lockhart, 9,953; and Admiral Reason, 39,095. These restricted stock units will be settled in stock. While the directors have neither voting power nor investment power over the shares underlying these restricted stock units, the directors are entitled to receive the shares immediately upon leaving the Board. See below under Narrative to Non-Employee Director Compensation TableLong-Term Incentive Plan for more information regarding these restricted stock units. Also includes 5,000 shares over which Mr. Correll, 1,200 shares over which Mr. Leer and 100 shares over which Admiral Reason share voting and investment power with another individual. The amounts reported also include shares credited to certain directors accounts in our Dividend Reinvestment Plan.
2Includes 2,481 shares credited to Mr. Moormans account in our Thrift and Investment Plan; 395,459 shares subject to stock options granted pursuant to our Long-Term Incentive Plan with respect to which Mr. Moorman has the right to acquire beneficial ownership within 60 days.
3Includes 133 shares credited to Mr. Squires account in our Thrift and Investment Plan; and 68,436 shares subject to stock options granted pursuant to our Long-Term Incentive Plan with respect to which Mr. Squires has the right to acquire beneficial ownership within 60 days.
4Includes 1,284 shares credited to Ms. Butlers account in our Thrift and Investment Plan; and 34,000 shares subject to stock options granted pursuant to our Long-Term Incentive Plan with respect to which Ms. Butler has the right to acquire beneficial ownership within 60 days.
5Includes 7,874 shares credited to Mr. Hixons account in our Thrift and Investment Plan; and 134,000 shares subject to stock options granted pursuant to our Long-Term Incentive Plan with respect to which Mr. Hixon has the right to acquire beneficial ownership within 60 days.
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6Includes 5,771 shares credited to Mr. Manions account in our Thrift and Investment Plan; and 104,000 shares subject to stock options granted pursuant to our Long-Term Incentive Plan with respect to which Mr. Manion has the right to acquire beneficial ownership within 60 days.
7Includes 9,703 shares credited to Mr. Rathbones account in our Thrift and Investment Plan; 144,000 shares subject to stock options granted pursuant to our Long-Term Incentive Plan with respect to which Mr. Rathbone has the right to acquire beneficial ownership within 60 days; and 150 shares over which Mr. Rathbone shares voting and investment power.
8Includes 3,035 shares credited to Mr. Seales account in our Thrift and Investment Plan; and 129,459 shares subject to stock options granted pursuant to our Long-Term Incentive Plan with respect to which Mr. Seale has the right to acquire beneficial ownership within 60 days.
9Includes 30,924 shares credited to Executive Officers individual accounts under our Thrift and Investment Plan. Also includes: 1,037,813 shares subject to stock options granted to Executive Officers pursuant to our Long-Term Incentive Plan with respect to which the optionee has the right to acquire beneficial ownership within 60 days; and 150 shares over which Executive Officers share voting and investment power. For officers, this amount does not include restricted stock units which will ultimately be settled in shares of common stock upon the satisfaction of applicable vesting requirements.
The following table shows, as of February 29, 2012, the number of NS stock units credited to those non-employee directors who have made elections under the Directors Deferred Fee Plan to defer all or a portion of compensation and have elected to invest such amounts in phantom units of our common stock, as well as the shares of common stock (and units to be settled in shares of common stock) beneficially owned. A more detailed discussion of director compensation can be found beginning on page 18. A stock unit represents the economic equivalent of a share of our common stock and serves to align the directors individual financial interests with the interests of our stockholders because the value of the directors holdings fluctuates with the price of our common stock. These stock units ultimately are settled in cash.
Name |
Number of NS Stock Units1 |
Number of Shares Beneficially Owned2 |
Total Number of NS Stock Units and Shares Beneficially Owned |
|||||||||
Gerald L. Baliles |
4,710 | 62,666 | 67,376 | |||||||||
Thomas D. Bell, Jr. |
0 | 10,664 | 10,664 | |||||||||
Erskine B. Bowles |
1,315 | 3,055 | 4,370 | |||||||||
Robert A. Bradway |
0 | 3,000 | 3,000 | |||||||||
Wesley G. Bush |
0 | 3,000 | 3,000 | |||||||||
Daniel A. Carp |
5,742 | 25,589 | 31,331 | |||||||||
Alston D. Correll |
13,911 | 54,049 | 67,960 | |||||||||
Karen N. Horn |
0 | 15,008 | 15,008 | |||||||||
Burton M. Joyce |
9,219 | 36,530 | 45,749 | |||||||||
Steven F. Leer |
26,243 | 56,783 | 83,027 | |||||||||
Michael D. Lockhart |
5,476 | 15,287 | 20,763 | |||||||||
J. Paul Reason |
0 | 44,792 | 44,792 |
1Represents NS stock units credited to the accounts of non-employee directors who have elected under the Directors Deferred Fee Plan to defer all or a portion of compensation and have elected to invest such amounts in phantom units whose value is measured by the market value of shares of our common stock, but which ultimately will be settled in cash, not in shares of common stock. NS stock units have been available under the Directors Deferred Fee Plan as a hypothetical investment option since January 1, 2001.
2Figures in this column are based on the beneficial ownership that appears on page 12.
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SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16 of the Securities Exchange Act of 1934 requires our directors and Executive Officers and any persons beneficially owning more than 10 percent of a class of our stock to file reports of beneficial ownership and changes in beneficial ownership (Forms 3, 4 and 5) with the SEC. Based solely on our review of copies of Forms 3, 4 and 5 available to us, or written representations that no Forms 5 were required, we believe that all required Forms concerning 2011 beneficial ownership were filed on time by all directors and Executive Officers.
On February 29, 2012, our Board of Directors consisted of thirteen members. At the 2010 Annual Meeting, the Corporations stockholders approved an amendment to the Corporations Articles of Incorporation to declassify the Board of Directors. As a result, the Corporation no longer has a classified board, however directors will continue to serve the remainder of their three-year terms. As of the date of the 2013 Annual Meeting of Stockholders, each director will stand for re-election annually. Gene R. Carter and Landon Hilliard retired from the Board of Directors effective the date of the last Annual Meeting in accordance with the director retirement policy in the Corporations Governance Guidelines, and at that time the Board reduced the number of directors from thirteen to eleven. On July 25, 2011, the Board of Directors amended our Bylaws to increase the number of directors from eleven to twelve and elected Robert A. Bradway to fill the resulting vacancy. On February 27, 2012, the Board of Directors amended our Bylaws to increase the number of directors from twelve to thirteen and elected Wesley G. Bush to fill the resulting vacancy.
The Board met six times in 2011. Each director attended not less than 75% of the aggregate number of meetings of the Board and meetings of all committees on which such director served.
The Board of Directors has adopted Corporate Governance Guidelines that, among other matters, require that the non-employee members of the Board (the outside directors) meet at least twice a year without members of management present. The Lead Director presides at such meetings of the outside directors. The Corporate Governance Guidelines also describe procedures for stockholders and other interested parties who wish to contact the outside directors. The Corporate Governance Guidelines are available on our website at www.nscorp.com in the Investors section under Corporate Governance.
The Board of Directors has determined that having Mr. Moorman hold both the position of Chief Executive Officer and the position of Chairman is in the best interest of the Corporation and its stockholders. This structure allows for consistency of leadership of the Board of Directors and of management and reflects the depth of knowledge Mr. Moorman has regarding the business of the Corporation. The Board leadership structure also includes the position of Lead Director. The directors whom the Board has determined are independent directors vote at the Boards organizational meeting following the Annual Meeting of Stockholders or at such other time as they deem appropriate to select an independent director to serve as Lead Director of the Board. The Lead Director presides at all meetings of the Board at which the Chairman is not present, including meetings of the non-management (outside) directors, which are generally scheduled for every Board meeting. The Lead Director serves as a liaison between the Chairman and the outside directors and reviews Board meeting agendas and meeting schedules and such other information to be sent to the Board as he or she determines is necessary or appropriate under the circumstances. The Lead Director may also call meetings of the outside directors. Mr. Correll has served as Lead Director of the Corporation since the date of the 2011 Annual Meeting. Prior to that date the Corporations Lead Director was Mr. Hilliard, who retired effective the date of the 2011 Annual Meeting.
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The Corporate Governance Guidelines also describe the Boards policy with respect to director attendance at the Annual Meeting of Stockholders, which is that, to the extent possible, each director is expected to attend the Annual Meeting of Stockholders. All of our then current directors attended the 2011 Annual Meeting of Stockholders.
The Board has approved and adopted The Thoroughbred Code of Ethics that applies to all directors, officers and employees of Norfolk Southern, and a Code of Ethical Conduct for Senior Financial Officers that applies to specified financial officers. These documents, as well as the Corporate Governance Guidelines, are available on our website at www.nscorp.com in the Investors section under Corporate Governance. Any stockholder may request printed copies of the Corporate Governance Guidelines, The Thoroughbred Code of Ethics or Code of Ethical Conduct for Senior Financial Officers by contacting: Howard D. McFadden, Corporate Secretary, Norfolk Southern Corporation, Three Commercial Place, 13th Floor, Norfolk, Virginia 23510-9219 (telephone 757-823-5567).
The Corporations Bylaws require that in an uncontested election of directors, a director shall be elected by a majority of votes cast. Any incumbent director who is not reelected shall promptly tender his or her resignation to the Board of Directors for consideration by our Governance and Nominating Committee. The Governance and Nominating Committee of the Board of Directors will promptly consider the resignation and recommend to the Board of Directors whether to accept or reject the tendered resignation. The Board of Directors will act on the Committees recommendation within 90 days following certification of the election results. Any director who tenders his or her resignation pursuant to this provision will not participate in the Governance and Nominating Committees recommendation or Board of Directors consideration regarding whether or not to accept the tendered resignation. If the resignation is accepted, the Governance and Nominating Committee will recommend to the Board whether to fill the vacancy or reduce the size of the Board. We will publicly disclose the Board of Directors decision within four business days, including a full explanation of the process by which the decision was reached and, if applicable, the reasons why the Board rejected the directors resignation.
Qualifications of Directors and Nominees
The directors of Norfolk Southern Corporation have diverse backgrounds and provide experience and expertise in a number of critical areas to the company. The Governance and Nominating Committee considers the particular experience, attributes and qualifications of directors standing for re-election and potential nominees for election as well as the needs of the Board of Directors as a whole and its individual committees.
The Governance and Nominating Committee has identified ten areas of expertise that are particularly relevant to the Corporation and has identified the directors whose key areas of expertise qualify them for each of the listed categories. The categories identified by the Governance and Nominating Committee are:
CEO/Senior OfficerExperience working as a CEO or Senior Officer of a major public or private company or non-profit entity.
Environmental and SafetyA thorough understanding of safety and environmental issues and transportation industry regulations.
Finance and AccountingSenior executive level experience in financial accounting and reporting, auditing, corporate finance and/or internal controls.
Governance/BoardPrior or current experience as a board member of a major organization (private, public or non-profit).
Governmental RelationsExperience in or a strong understanding of the workings of government and public policy on a local, state and national level.
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Human Resources and CompensationSenior executive level experience or membership on a board compensation committee with an extensive understanding of compensation programs, particularly compensation programs for executive level employees and incentive based compensation programs.
Information TechnologySenior executive level or board experience with information technology issues for a major public, private or non-profit entity.
MarketingSenior executive level experience in marketing combined with a strong working knowledge of Norfolk Southerns markets, customers and strategy.
Strategic PlanningSenior executive level experience in strategic planning for a major public, private or non-profit entity.
TransportationExtensive knowledge and experience in the transportation industry, either as a senior executive of a transportation or logistics company or as a senior executive of a customer of a transportation company.
Each directors biography includes a listing of the areas of expertise where each director or nominee is most skilled. In addition, the table below summarizes the particular attributes that led the Governance and Nominating Committee to nominate each individual as a director of the Corporation.
Baliles | Bell | Bowles | Bradway | Bush | Carp | Correll | Horn | Joyce | Leer | Lockhart | Moorman | Reason | ||||||||||||||
CEO/Senior Officer |
X | X | X | X | X | X | X | X | X | X | X | X | X | |||||||||||||
Environmental and Safety |
X | X | X | |||||||||||||||||||||||
Finance and Accounting |
X | X | X | X | X | X | X | |||||||||||||||||||
Governance/Board |
X | X | X | X | X | X | X | X | X | X | X | X | X | |||||||||||||
Governmental Relations |
X |
X |
X | X | X | X | X | |||||||||||||||||||
Human Resources and Compensation |
X | X | X | X | X | X | X | X | X | |||||||||||||||||
Information Technology |
X | X | X | X | ||||||||||||||||||||||
Marketing |
X | X | X | X | ||||||||||||||||||||||
Strategic Planning |
X | X | X | X | X | X | X | X | X | X | X | X | X | |||||||||||||
Transportation |
X | X | X | X | X | X | X |
In addition to these specific categories, the Governance and Nominating Committee considers a number of other factors, including board dynamics, reputation of potential nominees, recommendations of director search firms, and how the nominee will contribute to the diversity of the Board in considering director candidates. More information on qualifications for potential directors is contained in Norfolk Southerns Corporate Governance Guidelines posted under the Investors tab on our website. Norfolk Southern Corporation defines diversity as the collective mixture of similarities and differences that impact our workforce, workplace and marketplace. The Governance and Nominating Committee also views diversity broadly, seeking to nominate individuals from varied backgrounds, perspectives and experiences. The Governance and Nominating Committee does not have a specific written policy on the diversity of the Board of Directors at this time. More information on Norfolk Southerns diversity principles and philosophy can be found on our website in the Employees section under Diversity at www.nscorp.com.
Governor Baliles previously served as a director of Shenandoah Life Insurance Company. During 2009, Shenandoah Life Insurance Company entered into a receivership pursuant to a Virginia statutory procedure due to a sharp decline in value in certain of the companys holdings that resulted in the company falling below minimum capitalization requirements. As part of this receivership, the Circuit Court in Richmond, Virginia, entered an order which, in accordance with required statutory provisions
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that apply to all such receiverships in Virginia, enjoins the directors from conducting any further business related to Shenandoah Life Insurance Company. The order contains no other findings or provisions related to the conduct of any directors of the entity. The Governance and Nominating Committee considered this order with regard to Governor Baliles qualification to serve as a director of Norfolk Southern and has determined that the order does not impact his ability or qualification to serve as a director.
As required by the New York Stock Exchange, the Board of Directors has considered whether individual directors are independent. A director is considered independent if the Board determines that the director has no material relationship with Norfolk Southern (directly or as a partner, stockholder or officer of an organization that has a relationship with Norfolk Southern). The Board makes these determinations after full deliberation, considering all relevant facts and circumstances. To aid in its evaluation of director independence, the Board has adopted categorical independence standards. Under the standards, an individual director is independent, unless the Board determines otherwise, if none of the following relationships exists between Norfolk Southern and the director:
· | the director is, or has been within the last three years, an employee, or an immediate family member of the director is, or has been within the last three years, an Executive Officer, of Norfolk Southern or any of our consolidated subsidiaries; |
· | the director or an immediate family member of the director has received during any twelve-month period within the last three years more than $120,000 in direct compensation from Norfolk Southern or any of our consolidated subsidiaries, other than director and committee fees and deferred compensation for prior service (provided such deferred compensation is not contingent in any way on continued service); |
· | (a) the director is a current partner or employee of a present or former internal or external auditor of Norfolk Southern or any of our consolidated subsidiaries, (b) the director has an immediate family member who is a current partner of such a firm, (c) the director has an immediate family member who is a current employee of such a firm and personally works on Norfolk Southerns audit, or (d) the director or an immediate family member was within the last three years a partner or employee of such a firm and personally worked on Norfolk Southerns audit within that time; |
· | the director or an immediate family member is, or has been within the last three years, employed as an executive officer of another company where one of our Executive Officers serves as a director and sits on that companys compensation committee; |
· | the director is an executive officer or employee, or an immediate family member of the director is an executive officer, of a company that makes payments to, or receives payments from, Norfolk Southern or any of our consolidated subsidiaries for property or services in an amount which, in any of the last three fiscal years, exceeds the greater of $1 million or 2% of such other companys consolidated gross revenues; and |
· | the director is an executive officer or compensated employee, or an immediate family member of the director is an executive officer, of a charitable organization that receives donations from Norfolk Southern, any of our consolidated subsidiaries or the Norfolk Southern Foundation in an amount which, in any of the last three fiscal years, exceeds the greater of $1 million or 2% of such charitable organizations donations. |
For purposes of these categorical standards, immediate family member has the definition set forth in the New York Stock Exchanges Listing Standards, as amended from time to time. These standards, as set forth in this proxy statement, are available on our website at www.nscorp.com in the Investors section under Corporate Governance.
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The Board has determined that all current directors (including nominees) other than Mr. Moorman satisfy the above categorical standards and qualify as independent directors of Norfolk Southern. In addition, the Board has determined that Dr. Carter and Mr. Hilliard, who served on the Board until their retirement effective the date of the 2011 Annual Meeting, qualified as independent directors of Norfolk Southern. Mr. Moorman serves as our Chairman, President and Chief Executive Officer and, therefore, is not an independent director. In making the foregoing independence determinations, our Board of Directors considered each of the following transactions, relationships and arrangements we had with members of our Board, none of which exceeded our categorical independence standards or were sufficiently material as to require disclosure under Item 404(a) of Regulation S-K:
· | We provided transportation services to, received coal royalty, freight claims and rental payments from, and paid contract refunds to Arch Coal, Inc. in the ordinary course of business during fiscal 2011. Mr. Leer is Chairman of the Board and the Chief Executive Officer of Arch Coal. |
· | We subscribed to and are listed in a transportation manual provided by a subsidiary of Carousel Capital during 2011. Mr. Bowles is a Senior Advisor to Carousel Capital. |
· | We provided transportation services to Northrop Grumman in the ordinary course of business in 2011. Mr. Bush is Chairman of the Board and Chief Executive Officer of Northrop Grumman. |
Under our Governance Guidelines, a director must retire effective as of the date of the annual meeting that falls on or next follows the date of that directors 72nd birthday.
2011 Non-Employee Director Compensation Table1
Name (a) |
Fees Earned or Paid in Cash2 ($) (b) |
Stock Awards3 ($) (c) |
Option Awards ($) (d) |
Non-Equity Incentive Plan Compensa- tion ($) (e) |
Change in Pension Value and Nonqualified Deferred Compensation Earnings4 ($) (f) |
All Other Compensation ($)5 (g) |
Total ($) (h) |
|||||||||||||||||||||
Gerald L. Baliles |
90,000 | 150,588 | 0 | 0 | 0 | 14,628 | 255,216 | |||||||||||||||||||||
Thomas D. Bell, Jr. |
90,000 | 150,588 | 0 | 0 | 0 | 5,783 | 246,371 | |||||||||||||||||||||
Erskine B. Bowles |
90,000 | 195,840 | 0 | 0 | 0 | 0 | 285,840 | |||||||||||||||||||||
Robert A. Bradway |
45,000 | 228,285 | 0 | 0 | 0 | 0 | 273,285 | |||||||||||||||||||||
Daniel A. Carp |
90,000 | 150,588 | 0 | 0 | 0 | 5,783 | 246,371 | |||||||||||||||||||||
Gene R. Carter6 |
45,000 | 150,588 | 0 | 0 | 8,476 | 10,783 | 214,847 | |||||||||||||||||||||
Alston D. Correll |
90,000 | 150,588 | 0 | 0 | 2,117 | 30,783 | 273,488 | |||||||||||||||||||||
Landon Hilliard6 |
45,000 | 150,588 | 0 | 0 | 93,416 | 37,783 | 326,787 | |||||||||||||||||||||
Karen N. Horn |
90,000 | 150,588 | 0 | 0 | 0 | 6,783 | 247,371 | |||||||||||||||||||||
Burton M. Joyce |
90,000 | 150,588 | 0 | 0 | 0 | 5,783 | 246,371 | |||||||||||||||||||||
Steven F. Leer |
90,000 | 150,588 | 0 | 0 | 6,872 | 39,948 | 287,408 | |||||||||||||||||||||
Michael D. Lockhart |
90,000 | 150,588 | 0 | 0 | 0 | 30,783 | 271,371 | |||||||||||||||||||||
J. Paul Reason |
90,000 | 150,588 | 0 | 0 | 0 | 8,283 | 248,871 |
1Mr. Moorman received no compensation for Board or committee service in 2011 and will not receive compensation for Board or committee service in 2012. Therefore, neither this table nor the narrative which follows contain compensation information for Mr. Moorman. For compensation information for Mr. Moorman, see Executive Compensation on page 27 of this proxy statement. Mr. Bush joined the Board on February 27, 2012. Because Mr. Bush received no compensation for Board or Committee service in 2011, he is not included in this table.
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2Includes amounts elected to be received on a deferred basis pursuant to the Directors Deferred Fee Plan. For a discussion of this plan, as well as our other director compensation plans, see the narrative discussion below.
3 For all directors other than Mr. Bowles and Mr. Bradway, represents the full grant date fair value computed in accordance with FASB ASC Topic 718 of the 2,400 restricted stock units granted on January 27, 2011 pursuant to our Long-Term Incentive Plan. For Mr. Bowles and Mr. Bradway, this amount represents the full grant date fair value of the 3,000 restricted shares granted to each of them upon joining the Board of Directors. As of December 31, 2011, each director held 3,000 restricted shares and the directors held restricted stock units in the following amounts: Gov. Baliles, 57,611; Mr. Bell, 5,609; Mr. Bowles 0; Mr. Bradway 0; Mr. Carp, 20,116; Dr. Carter, 58,385; Mr. Correll, 43,994; Mr. Hilliard, 58,385; Dr. Horn, 9,953; Mr. Joyce, 29,475; Mr. Leer, 50,528; Mr. Lockhart, 9,953; and Adm. Reason, 39,095. See below under Narrative to Non-Employee Director Compensation TableLong-Term Incentive Plan for more information regarding these restricted stock units.
4 Represents the amounts by which 2011 interest accrued on fees deferred prior to 2001 by the non-employee directors under the Directors Deferred Fee Plan exceeded 120% of the applicable Federal long-term rate provided in Section 1274(d) of the Internal Revenue Code.
5Includes (i) each directors proportional cost of NS-owned life insurance policies used to fund the Directors Charitable Award Program and (ii) the dollar amounts we contributed to charitable organizations on behalf of directors pursuant to our matching gifts program as follows: Gov. Baliles, $8,845; Dr. Carter, $5,000; Mr. Correll, $25,000; Mr. Hilliard, $32,000; Dr. Horn, $1,000; Mr. Leer, $34,165; Mr. Lockhart, $25,000; and Adm. Reason, $2,500. Because a director must serve on our Board for one year prior to becoming eligible for the Directors Charitable Award Program, no portion of this cost was allocated to Mr. Bowles or Mr. Bradway. For further discussion of the Directors Charitable Award Program, see the narrative discussion below.
6Dr. Carter and Mr. Hilliard retired from the Board of Directors effective the date of the last Annual Meeting.
Narrative to Non-Employee Director Compensation Table
Below is a discussion of the material factors necessary to an understanding of the compensation disclosed in the above table.
The Compensation Committee and the Board of Directors determine the annual compensation of non-employee directors each year. The Committee consults with its compensation consultant on the compensation program and reviews benchmarking and survey information to determine whether changes are advisable. The Committee reviews both a comparison to the market amount of compensation paid to directors serving on boards of similar companies and reviews the allocation of this compensation between cash retainer and equity grants. In general, the Compensation Committee and the Board seek to make any changes to non-employee director compensation in a gradual and incremental fashion.
Retainer and Fees. In 2011, each member of the Board of Directors received a quarterly retainer for services of $12,500 and a quarterly fee of $10,000 for serving on at least two committees, plus expenses incurred in connection with attendance at such meetings. Beginning in 2012, directors who serve as committee chairpersons receive an additional quarterly fee of $5,000 for such service, and the Lead Director receives an additional quarterly fee of $12,500.
Directors Deferred Fee Plan. A director may elect to defer receipt of all or a portion of the directors compensation. Amounts deferred are credited to a separate memorandum account maintained in the name of each participating director. Amounts deferred before January 1, 2001, earn a fixed rate of interest, which is credited to the account at the beginning of each quarter. In general, the fixed interest rate is determined on the basis of the directors age at the time of the deferral: under
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age 45, 7%; age 45-54, 10%; age 55-60, 11%; and over age 60, 12%. However, for amounts deferred on or after January 1, 1992 and prior to January 1, 1994, the fixed interest rate was as follows: under age 45, 13%; age 45-54, 14%; age 55-60, 15%; and over age 60, 16%. Amounts set forth in the table above represent the extent to which these rates exceed 120% of the applicable federal long-term rate. The total amount so credited for amounts deferred before January 1, 2001 (including interest earned thereon) is distributed in ten annual installments beginning in the year following the year in which the participant ceases to be a director.
Amounts deferred on or after January 1, 2001, are credited with variable earnings and/or losses based on the performance of hypothetical investment options selected by the director. The hypothetical investment options include NS stock units and various mutual funds as crediting indices. NS stock units are phantom units whose value is measured by the market value of shares of our common stock, but the units ultimately will be settled in cash, not in shares of our common stock. Amounts deferred on or after January 1, 2001, will be distributed in accordance with the directors elected distribution option in one lump sum or a stream of annual cash payments over 5, 10 or 15 years. Seven directors elected to defer compensation that would have been payable in 2011 into the Directors Deferred Fee Plan.
Our commitment to accrue and pay interest and/or earnings on amounts deferred is facilitated by the purchase of corporate-owned life insurance with the directors as insureds under the policies. If the Board of Directors determines at any time that changes in the law affect our ability to recover the cost of providing the benefits payable under the Directors Deferred Fee Plan, the Board, in its discretion, may reduce the interest and/or earnings on deferrals to a rate not less than one half the rate otherwise provided for in the Directors Deferred Fee Plan.
Directors Restricted Stock Plan. Each non-employee director receives a grant of 3,000 shares of restricted stock upon election to the Board. Restricted stock is registered in the name of the director, who has all rights of ownership (including the right to vote the shares and receive dividends); however, restricted stock may not be sold, pledged or otherwise encumbered during a restriction period which (a) begins when the restricted stock is granted and (b) ends on the earlier of (i) the date the director dies or (ii) six months after the director becomes disabled or retires. In the event a non-employee director does not retire in accordance with the terms of the plan, these shares will be forfeited.
Long-Term Incentive Plan. Each of the Corporations then current non-employee directors was granted 2,400 restricted stock units effective January 27, 2011. Each restricted stock unit represents the economic equivalent of one share of our common stock, and will be settled in shares of our common stock rather than cash. These restricted stock units are credited to a separate memorandum account maintained for each director and are administered in accordance with the Long-Term Incentive Plan. Stock units in each directors memorandum account are credited with dividend equivalents as dividends are paid on our common stock, and the amount credited is converted into additional restricted stock units, including fractions thereof, based on the mean of the high and low trading prices of our common stock on the dividend payment date. We anticipate that, from time to time, non-employee directors will be granted additional restricted stock units in an amount sufficient to assure that their total annual compensation for services is competitive.
Upon leaving the Board, a director will receive the value of the restricted stock units in this memorandum account in shares of our common stock either in a lump sum distribution or in ten annual distributions, in accordance with an election made by each director. Restricted stock unit awards made after 2010 are subject to retention until the director ceases to serve as a director, with a minimum three-year restriction period measured from the award date. If a director leaves while restricted stock unit awards are still subject to the restriction period, such restricted stock units will be distributed in accordance with the directors prior distribution election as each restriction period expires.
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Directors Charitable Award Program. Each director is entitled to nominate up to five tax-exempt institutions to receive, in the aggregate, up to $500,000 from Norfolk Southern following the directors death. Directors are entitled to designate up to $100,000 per year of service until the $500,000 cap is reached. Following the directors death, we will distribute the donations in five equal annual installments.
The Directors Charitable Award Program supports, in part, our long-standing commitment to contribute to educational, cultural and other appropriate charitable institutions and to encourage others to do the same. We fund the charitable contributions made under the Program with proceeds from life insurance policies we have purchased on the Board members lives. We are the owner and beneficiary of these policies, and the directors have no rights to any policy benefits. Upon Board members deaths, we receive life insurance death benefits free of income tax, which provide a source from which we can be reimbursed for donations made under the Program. Our cost of the life insurance premiums under the Program is partially offset by tax deductions we take from making the charitable contributions. Each directors proportional share of the cost of maintaining these policies during 2011 is included in the above table under All Other Compensation.
Because we make the charitable contributions (and are entitled to the related deduction) and are the owner and the beneficiary of the life insurance policies, directors derive no direct financial benefit from this program. In the event the proceeds from any of these policies exceed the donations we are required to make under the Program, we contribute the excess proceeds to the Norfolk Southern Foundation. Amounts the Norfolk Southern Foundation receives under this program may reduce what we otherwise would contribute from general corporate resources to support the Foundations activities.
Directors Physical Examinations. Each non-employee director is entitled to reimbursement for a physical examination, up to $10,000 per calendar year. Some of our directors were reimbursed for physical examinations during 2011, but because the cost of these physicals, together with other perquisites or other personal benefits, did not exceed $10,000 for any non-employee director, these amounts do not appear in the 2011 Non-Employee Director Compensation Table. The CEO and the Executive Vice Presidents also are eligible for such reimbursement. See pages 36 and 39 of the Executive Compensation section of this proxy statement.
The Board of Directors is responsible for the oversight of the Corporations risk management efforts. While the full Board of Directors is ultimately responsible for this oversight function, the Governance and Nominating Committee has been delegated authority to recommend procedures and processes for the Boards risk oversight function. Currently the Governance and Nominating Committee considers a mapping of the Corporations risk and assigns oversight responsibilities for specific risks to the Board of Directors and the committees of the Board. In addition, in accordance with applicable regulations and its charter, the Audit Committee periodically considers major financial risks of the Corporation. Finally, the Compensation Committee considers major compensation related risks of the Corporation. Management in charge of particular areas of risk for the Corporation provides presentations, information and updates on risk management efforts as requested by the Board or a Board committee.
Each year, not later than at its organizational meeting that usually follows the Annual Meeting of Stockholders, the Board of Directors appoints members to its committees. In May 2011, the Board appointed members to the Executive Committee, the Governance and Nominating Committee, the Finance Committee, the Audit Committee and the Compensation Committee. The Performance-Based
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Compensation Committee was eliminated in May 2011. Prior to its elimination, the members of the Performance-Based Compensation Committee were Daniel A. Carp, Chair, Gerald L. Baliles, Karen N. Horn and Steven F. Leer. The charter of each of the committees, approved by the Board of Directors, requires that it evaluate its performance at least annually, considering such issues as its effectiveness, its size and composition, the quality of information and presentations given by management, the suitability of its duties and such other issues as the committee deems appropriate. Copies of these committee charters are available on our website in the Investors section under Corporate Governance at www.nscorp.com. Any stockholder may request printed copies of one or more of the committee charters by contacting: Howard D. McFadden, Corporate Secretary, Norfolk Southern Corporation, Three Commercial Place, 13th Floor, Norfolk, Virginia 23510-9219 (telephone 757-823-5567). The Board of Directors also appointed members to one non-standing committee, the Special Litigation Committee, in March 2010. The members of the Special Litigation Committee were Gerald L. Baliles, Karen N. Horn and Michael D. Lockhart. The Special Litigation Committee was eliminated in November 2011.
The Executive Committee met two times in 2011; its current members are Charles W. Moorman, Chair, Gerald L. Baliles, Daniel A. Carp, Alston D. Correll and Burton M. Joyce. Mr. Carp and Mr. Joyce joined the Committee on May 12, 2011, and Dr. Carter and Mr. Hilliard served in the Committee until that date. When the Board is not in session, and except as otherwise provided by law, the Executive Committee has and may exercise all the authority of the Board, including the authority to declare a quarterly dividend on our common stock at the rate of the quarterly dividend most recently declared by the Board. All actions taken by the Executive Committee are reported to the Board at its meeting next following such action and are subject to revision or alteration by the Board. The Executive Committee is governed by a written charter last adopted by the Board effective January 1, 2005.
The Governance and Nominating Committee met seven times in 2011; its current members are Alston D. Correll, Chair, Daniel A. Carp, Karen N. Horn, Steven F. Leer and J. Paul Reason. Mr Carp and Mr. Reason joined the Committee on May 12, 2011, and Mr. Hilliard served as a member of the Committee until that date. All members of the Governance and Nominating Committee are independent (see information under Director Independence on page 17). The Governance and Nominating Committee is governed by a written charter last adopted by the Board effective November 24, 2009. This committees duties include:
· | recommending to the Board qualified individuals to be nominated either as additional members of the Board or to fill any vacancy on the Board; |
· | recommending to the Board qualified individuals to be elected as our officers; |
· | recommending the adoption of and any amendments to our Corporate Governance Guidelines; |
· | monitoring legislative developments relevant to us and overseeing efforts to affect legislation and other public policy; |
· | overseeing our charitable giving; |
· | monitoring our relations with stockholders; |
· | monitoring corporate governance trends and practices and making recommendations to the Board of Directors concerning corporate governance issues; and |
· | recommending to the Board of Directors procedures and processes for the Boards oversight of the Corporations risk management program. |
As described in the Corporate Governance Guidelines, the Governance and Nominating Committee considers potential candidates to be nominated for election as directors, whether
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recommended by a stockholder, director, member of management or consultant retained for that purpose, and recommends nominees to the Board. The Governance and Nominating Committee reviews the current biography of the potential candidate and additional information provided by the individual or group that recommended the candidate for consideration. The Governance and Nominating Committee fully considers the qualifications of all candidates and recommends the nomination of individuals who, in the Governance and Nominating Committees judgment, will best serve the long-term interests of all stockholders. In the judgment of the Governance and Nominating Committee and the Board, all director nominees recommended by the Governance and Nominating Committee should, at a minimum:
· | be of high ethical character and have personal and professional reputations consistent with our image and reputation; |
· | have experience as senior executives of public companies or leaders of large organizations, including charitable and governmental organizations, or have other experience at a strategy or policy setting level that would be beneficial to us; |
· | be able to represent all of our stockholders in an objective and impartial manner; and |
· | have time available to devote to Board activities. |
It is the intent of the Governance and Nominating Committee and the Board that at least one director on the Board will qualify as an audit committee financial expert, as that term is defined in regulations of the SEC.
The Governance and Nominating Committee will consider director candidates recommended by stockholders. Any such recommendation should include:
· | biographical information on the candidate, including all positions held as an employee, officer, partner, director or ten percent owner of all organizations, whether for profit or not-for-profit, and other relevant experience; |
· | a description of any relationship between the candidate and the recommending stockholder; |
· | a statement requesting that the Board consider nominating the individual for election as a director; |
· | written consent of the proposed candidate to being named as a nominee; and |
· | proof of the recommending stockholders stock ownership. |
Recommendations by stockholders must be in writing and addressed to the Chair of the Governance and Nominating Committee, c/o Corporate Secretary, Norfolk Southern Corporation, Three Commercial Place, 13th Floor, Norfolk, Virginia 23510-9219. So that the Governance and Nominating Committee will have adequate time to consider all candidates, stockholder recommendations must be received no later than November 21, 2012, in order to be considered for nomination for election at the 2013 Annual Meeting of Stockholders.
A stockholder may directly nominate an individual for election as director instead of (or in addition to) recommending a candidate for the Governance and Nominating Committees consideration. Unless required by SEC regulations, stockholder nominees will not appear in our proxy statement or on the proxy card for the annual meeting. Stockholders wishing to nominate an individual for election as a director at an annual meeting must comply with specific Bylaw provisions, which are available on our website, www.nscorp.com, in the Investors section under Corporate Governance.
The Finance Committee met five times in 2011; its current members are Gerald L. Baliles, Chair, Thomas D. Bell, Jr., Erskine B. Bowles, Robert A. Bradway (who joined the Committee on July 25, 2011), Wesley G. Bush (who joined the Committee on February 27, 2012), Burton M. Joyce and
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Michael D. Lockhart. Adm. Reason and Dr. Carter served on the Committee until May 12, 2011. The Finance Committee is governed by a written charter last adopted by the Board effective November 23, 2010. This committees duties include:
· | developing guidelines and overseeing implementation of policies concerning our capital structure; and |
· | reviewing and evaluating tax and treasury matters and financial returns of our transactions. |
The Compensation Committee met five times in 2011; its current members are Daniel A. Carp, Chair, Gerald L. Baliles, Erskine B. Bowles (who joined the Committee on February 28, 2011), Wesley G. Bush (who joined the Committee on February 27, 2012), Alston D. Correll and Steven F. Leer. Mr. Hilliard and Dr. Horn served on the Committee until May 12, 2011. All members of the Compensation Committee are independent (see information under Director Independence on page 17). The Compensation Committee is governed by a written charter last adopted by the Board effective January 25, 2010. This committees duties include:
· | considering and making recommendations to the Board concerning our executive compensation programs, including recommended compensation for directors and annual salaries for those officers whose salaries are fixed by the Board; |
· | reviewing and approving corporate goals and objectives relevant to the Chief Executive Officers compensation and considering and recommending to the independent members of the Board the compensation of the Chief Executive Officer based on an evaluation of the Chief Executive Officers performance relative to those corporate goals and objectives; |
· | considering and making recommendations to the Board concerning the adoption and administration of any management incentive bonus plan, deferred compensation plan, long-term incentive plan or other similar plan, including personnel eligible to participate and the method of calculating bonuses, deferred compensation amounts or awards under any such plan; |
· | overseeing the design of our employee retirement plans; |
· | making any other compensation decisions for which it is desirable to achieve the protections afforded by Section 162(m) of the Internal Revenue Code or by other laws or regulations that may be or become relevant in this area and in which only disinterested directors may participate; and |
· | overseeing disclosures under the Compensation Discussion and Analysis (CD&A) on executive compensation as required by the SEC to be included in the annual proxy statement or annual report on Form 10-K and producing a Compensation Committee Report indicating that it has reviewed and discussed the CD&A with management and whether the CD&A should be included in the annual proxy statement. |
The Compensation Committee makes all salary recommendations to the independent members of the Board of Directors for the Chief Executive Officer and, based on the Chief Executive Officers individual performance evaluations, to the Board of Directors for all other Board-elected officers. The Compensation Committee also makes long-term incentive compensation awards to directors and makes recommendations to the full Board of Directors on all other elements of director compensation. In setting such compensation for the directors and the Chief Executive Officer, the Compensation Committee considers the recommendations of the compensation consultant.
The Compensation Committee has engaged Pay Governance to assist it in making compensation recommendations and decisions and otherwise fulfilling its duties under its charter. The Committee annually requests that Pay Governance assess our compensation and employee benefit arrangements, particularly those relevant to our directors and Executive Officers, and advise it
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whether any changes would be recommended in order to ensure that our compensation arrangements with our directors and Executive Officers are appropriate. The Committee has directed that the assessment include comparisons of our existing compensation arrangements to those of the other Class I railroads and American corporations of comparable size. During the Committees 2011 review of the directors, the Chief Executive Officers and other managements compensation levels, the Committee and the Performance-Based Compensation Committee considered the advice they received from Pay Governance; however, the Committees were responsible for deciding or for making final recommendations to the Board as to the form and amount of our compensation programs.
The Audit Committee met eight times in 2011; its current members are Burton M. Joyce, Chair, Thomas D. Bell, Jr., Robert A. Bradway (who joined the Committee on July 25, 2011), Karen N. Horn (who joined the Committee on May 12, 2011), Michael D. Lockhart, and J. Paul Reason. Gene R. Carter served on the Committee until May 12, 2011. The Board has determined that all current members of the Audit Committee are independent (see information under Director Independence on page 17) and satisfy all additional requirements for service on an audit committee, as defined by the applicable rules of the New York Stock Exchange and the SEC, and no member of the Audit Committee serves on more than three public company audit committees. While other members of the Audit Committee may also qualify, the Board has determined that Burton M. Joyce, who is a member of the Audit Committee, qualifies as an audit committee financial expert, as that term is defined by SEC rules.
The Audit Committee is governed by a written charter last adopted by the Board effective November 24, 2009. This committees duties include:
· | assisting Board oversight of the accuracy and integrity of our financial statements, financial reporting process and internal control systems; |
· | engaging an independent registered public accounting firm (subject to stockholder ratification) based on an assessment of their qualifications and independence, and pre-approving all fees associated with their engagement; |
· | evaluating the efforts and effectiveness of our independent registered public accounting firm and Audit and Compliance Department, including their independence and professionalism; |
· | facilitating communication among the Board, the independent registered public accounting firm, our financial and senior management and our Audit and Compliance Department; |
· | assisting Board oversight of our compliance with applicable legal and regulatory requirements; and |
· | preparing the Audit Committee Report that SEC rules require be included in our annual proxy statement. |
Before our Annual Report on Form 10-K for the year ended December 31, 2011 was filed with the SEC, the Audit Committee of the Board of Directors reviewed and discussed with management our audited financial statements for the year ended December 31, 2011.
The Audit Committee has discussed with KPMG LLP, our independent registered public accounting firm, the matters required to be discussed by Statement on Auditing Standards 61, Communications with Audit Committees, as amended.
The Audit Committee also has received and reviewed the written disclosures and the letter from KPMG LLP required by applicable requirements of the Public Company Accounting Oversight Board regarding KPMG LLPs communications with the Audit Committee concerning independence, and has discussed with KPMG LLP their independence.
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Based on the review and discussions referred to above, the Audit Committee recommended to the Board of Directors that the financial statements referred to above be included in our Annual Report on Form 10-K for the year ended December 31, 2011, filed with the SEC.
2011 Members of the Audit Committee
Burton M. Joyce, Chair
Thomas D. Bell, Jr., Member
Robert A. Bradway, Member*
Karen N. Horn, Member**
Michael D. Lockhart, Member
J. Paul Reason, Member
*Joined the Committee effective July 25, 2011
**Joined the Committee effective May 12, 2011
TRANSACTIONS WITH RELATED PERSONS
We may occasionally participate in transactions with certain related persons. Related persons include our Executive Officers, directors, 5% or more beneficial owners of our common stock, immediate family members of these persons, and entities in which one of these persons has a direct or indirect material interest. We refer to transactions with these related persons as related person transactions. We have adopted a written policy to prohibit related person transactions unless they are determined to be in Norfolk Southerns best interests. Under this policy, the Audit Committee is responsible for the review and approval of each related person transaction exceeding $120,000. In instances where it is not practicable or desirable to wait until the next meeting of the Audit Committee for review of a related person transaction, the Chair of the Audit Committee possesses delegated authority to act between Audit Committee meetings. The Audit Committee, or the Chair, considers all relevant factors when determining whether to approve a related person transaction including, without limitation, whether the proposed transaction is on terms and made under circumstances that are at least as favorable to Norfolk Southern as would be available in comparable transactions with or involving unaffiliated third parties. Among other relevant factors, they consider the following:
· | the size of the transaction and the amount of consideration payable to the related person(s); |
· | the nature of the interest of the applicable director, director nominee, Executive Officer, or 5% stockholder, in the transaction; and |
· | whether we have developed an appropriate plan to monitor or otherwise manage the potential for a conflict of interest. |
The Chair must report any action taken pursuant to this delegated authority to the Audit Committee at its next meeting. In addition, at the Audit Committees first meeting of each fiscal year, it reviews all previously approved related person transactions that remain ongoing and have a remaining term or remaining amounts payable to or receivable from us of more than $120,000. Based on all relevant facts and circumstances, taking into consideration our contractual obligations, the Audit Committee determines whether it is in our and our stockholders best interest to continue, modify or terminate the related person transaction.
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
The members of the Compensation Committee during 2011 were Daniel A. Carp, Chair, Gerald L. Baliles, Erskine B. Bowles, Alston D. Correll, and Steven F. Leer. Mr. Hilliard and Dr. Horn served on the Committee until May 12, 2011. The members of the Performance-Based Compensation Committee during 2011 were Daniel A. Carp, Chair, Gerald L. Baliles, Karen N. Horn, and Steven F. Leer. The
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Performance-Based Compensation Committee was eliminated in May 2011. None of the foregoing members has ever been employed by Norfolk Southern, and no such member had, during our last fiscal year, any relationship with us requiring disclosure under Item 404 of Regulation S-K or under the Compensation Committee Interlocks disclosure requirements of Item 407(e)(4) of Regulation S-K.
Compensation Discussion and Analysis
Objectives of Compensation Program
Norfolk Southerns primary objective with respect to executive compensation is to design compensation programs which will:
· | Align executives compensation with overall business strategies; |
· | Attract and retain highly qualified executives; and |
· | Provide incentives that drive stockholder value. |
The Compensation Committee of our Board of Directors is responsible for developing and maintaining appropriate compensation programs for our Executive Officers, including our Named Executive Officers. Until May 12, 2011, the Performance-Based Compensation Committee was responsible for considering and making certain awards under the Long-Term Incentive Plan and the Executive Management Incentive Plan of the Corporation. The Board of Directors eliminated the Performance-Based Compensation Committee in May 2011 and transferred that committees duties to the Compensation Committee. In this Compensation Discussion and Analysis we refer to the Compensation Committee and the Performance-Based Compensation Committee, whether acting together or independently, as the Committees.
In order to enhance the Committees ability to carry out these responsibilities effectively, as well as ensure that Norfolk Southern maintains strong links between executive pay and performance, the Committees:
· | Review management recommendations with respect to compensation decisions. |
· | Review the Chief Executive Officers individual performance evaluations for Executive Officers and discuss such performance assessments with the Chief Executive Officer on an annual basis and recommend any compensation adjustments to the Board of Directors for approval. |
· | Have retained Pay Governance as an outside compensation consultant. |
To show the compensation differentials between the Chief Executive Officer and our other executives, and among our executive vice presidents (collectively, the Named Executive Officers), Norfolk Southern has chosen to report compensation for all of its executive vice presidents in the compensation tables in this proxy statement and to discuss their compensation in this Compensation Discussion and Analysis section.
Management Recommendations
The Chief Executive Officer and the Executive Vice President-Administration provide recommendations to the Committees on any adjustments to compensation for the Named Executive Officers, other than the Chief Executive Officer. Such adjustments are based on each individuals performance, level of responsibility, and time in position. In addition, the Chief Executive Officer and Executive Vice President-Administration provide recommendations to the Committees on adjustments
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to compensation to address retention needs, performance goals, internal pay equity, overall corporate performance, and general economic conditions. In 2011, Pay Governance made recommendations to the Committees on adjustments to compensation for the Chief Executive Officer. The Chief Executive Officer is not present when the Committees make decisions on his compensation package.
Use of Compensation Consultant
The Committees engaged Pay Governance to provide executive compensation consulting services to the Committees during 2011. Pay Governance does not provide services to Norfolk Southern other than services provided directly to the Committees. Pay Governance provides requested reports and information to the Committees and attends Committee meetings at the Committees request. For 2011, the Committees engaged Pay Governance to (1) conduct a market pay assessment of Norfolk Southerns compensation levels relative to both the competitive market and Norfolk Southerns compensation philosophy, including identifying and reviewing market benchmark positions and compensation comparison data, (2) assist Norfolk Southern with the development of long-term incentive grant guidelines for the officer and management groups, based on Pay Governances competitive pay assessment and long-term incentive competitive market data, (3) conduct an assessment of Norfolk Southerns non-employee directors compensation package relative to competitive market practices, (4) review emerging trends and issues in executive compensation with the Committees and discuss the implications for Norfolk Southern, and (5) provide certain additional executive compensation consulting services as may be requested by the Committees. In conducting the market pay assessment, Pay Governance reviews with the Committees parameters for the selection of peer group companies and compiles compensation data for the peer group. The Committees use this information as a starting point for its compensation decisions.
Compensation Policies
In setting compensation for the Named Executive Officers, the Committees:
· | Consider comparative market data, gathered by the compensation consultant, from other North American Class I railroads as a guideline (Peer Group Companies). In aggregate, the Committees target a range from the 50th to the 65th percentile for Named Executive Officers total direct compensation (i.e., total cash compensation plus the expected value of long-term incentive awards) compared to the Peer Group Companies. |
· | Consider prior salary levels, targeted bonus opportunities and the value of long-term incentive awards at the time the awards were made. |
· | Consider expected corporate performance and general economic conditions. |
· | Do not consider amounts realized from prior performance-based or stock-based compensation awards when setting the current years target total direct compensation, regardless of whether such amounts realized may have resulted in a higher payout than targeted or a lower payout than targeted in prior years. Since the nature and purpose of performance-based and stock-based compensation is to tie executives compensation to future performance, the Committees believe that considering amounts realized from prior compensation awards in making current compensation decisions is inconsistent with such purpose. |
The Committees monitor the continuing appropriateness of the peer group. Beginning in 2011, the Committees selected a peer group for the Named Executive Officers consisting of the other North American Class I railroads. The Committees selected this peer group because Norfolk Southern is increasingly in competition with the other North American Class I railroads for key executive talent. As
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a result, the Committees determined that reference to the pay levels at the other North American Class I railroads was the most relevant comparator for the Named Executive Officers. The North American Class I railroads that make up the Peer Group Companies are:
BNSF Railway | Canadian Pacific Railway | Kansas City Southern | ||
Canadian National Railway | CSX | Union Pacific |
The Committees apply their executive compensation policies consistently to all Named Executive Officers, and the application of these policies produces differing amounts of compensation for executives at different management levels within the Corporation. In setting the Chief Executive Officers compensation, the Committees apply the policies described above and, in particular, strive to balance comparative market data for chief executive officers of Peer Group Companies with its goal to provide meaningful incentive opportunities earned on the basis of performance which contributes to delivering stockholder returns. In considering comparative market data for the Chief Executive Officer, the Committees also consider experience. For 2011, the Committees targeted between the 25th and 50th percentile as compared to the Peer Group Companies for Mr. Moormans base salary to reflect the Committees desire to provide adjustments in a gradual and incremental fashion. In addition, the Committees look at executives at the executive vice president level and consider the appropriate compensation differential between the Chief Executive Officer and the executive vice presidents. Because the Chief Executive Officers job carries the highest level of responsibility and has the greatest ability to drive shareholder value, his total compensation contains a higher variable or at-risk component than that of other executives.
Consideration of Stockholder Advisory Vote on Compensation
At Norfolk Southerns 2011 Annual Meeting of Stockholders, the Corporations stockholders voted on a non-binding advisory resolution on the compensation provided to the Corporations Named Executive Officers, as reported in the Corporations 2011 Compensation Discussion and Analysis and executive compensation tables. Approximately 94% of voting stockholders approved that resolution. Given the results of the stockholder advisory vote, the Committee adopted compensation programs and practices generally consistent with those disclosed for 2011. While such votes are advisory in nature, the Board and Compensation Committee will carefully consider the results of any such vote in the future.
Compensation Components
Overview
Norfolk Southerns executive compensation programs for 2011 are designed so that, at target levels of performance, total direct compensation for Named Executive Officers is in approximately the 50th to 65th percentile in aggregate as compared to the Peer Group Companies. Total direct compensation consists of salary, annual bonus, and long-term incentives. In establishing compensation for the different executive levels, the Committees strive to provide internal pay equity across each level so that executives occupying positions at a similar level and having a similar level of responsibility, such as executive vice presidents, receive similar total direct compensation.
The Committees consider what proportion of total direct compensation should be paid annually as base salary, as total cash compensation (salary plus bonus) and as long-term compensation. For 2011, the Committees targeted approximately the 50th percentile as compared to the Peer Group Companies as a guideline in establishing base salaries (see the discussion under Salaries) and the portion paid annually as total cash compensation. In 2011, the portion of total direct compensation awarded as cash compensation was approximately 28% for Mr. Moorman and 41% for the other Named Executive Officers, and the portion of total direct compensation awarded as long-term incentive compensation was approximately 72% for Mr. Moorman and 59% for the other Named Executive Officers.
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The Committees also consider where total direct compensation valued at the time of the award falls within the targeted 50th to 65th parameter. This comparison is based on salary for the upcoming year, an estimated 67% earn-out for the bonus, an estimated 50% earn-out for performance share units awarded for the upcoming year, a binomial model valuation for options, and an estimated fair market value for restricted stock units. The value of long-term incentive compensation is based on the estimated fair market value of Norfolk Southerns stock at the time the award is approved by the Committees.
The Committees may adjust compensation for an individual executive based on individual performance. In particular, the Committees may reduce certain compensation that is performance-based (such as the annual bonus and performance shares), and may reduce or increase certain compensation that is not performance-based (such as for restricted stock units). The Committees determined in 2011 that the performance of all Named Executive Officers met or exceeded expectations and therefore did not make any adjustments to compensation on the basis of individual performance.
Base salaries, total cash compensation and total direct compensation awarded for 2011 for the Named Executive Officers was positioned at the following percentiles as compared to the aggregate for Peer Group Companies:
Base Salary |
Total Cash Compensation |
Total Direct Compensation |
||||||||||
Mr. Moorman |
33 | % | 47 | % | 57 | % | ||||||
Mr. Squires |
59 | % | 56 | % | 52 | % | ||||||
Ms. Butler |
59 | % | 56 | % | 52 | % | ||||||
Mr. Hixon |
59 | % | 56 | % | 52 | % | ||||||
Mr. Manion |
59 | % | 56 | % | 52 | % | ||||||
Mr. Rathbone |
59 | % | 56 | % | 52 | % | ||||||
Mr. Seale |
59 | % | 56 | % | 52 | % |
Mr. Moormans base salary fell within the targeted 25th to 50th percentile range, and his total cash compensation fell below the targeted percentile because his total direct compensation consists of a higher proportion of compensation which is at risk (i.e., bonus, options and performance shares). Base salary and total cash compensation for Ms. Butler, Mr. Hixon, Mr. Manion, Mr. Rathbone, Mr. Seale, and Mr. Squires fell within a reasonable range of the targeted 50th percentile for base salary and total cash compensation.
In awarding long-term incentive compensation, the Committees consider the targeted total direct compensation and the prior years award to determine the total size of the long-term incentive award. Once the Committees establish salary and bonus (i.e., total cash compensation), the remaining portion of total direct compensation is awarded as long-term incentive compensation. For Mr. Moorman, his total direct compensation awarded for 2011 was within a reasonable range of the target. For Ms. Butler, Mr. Hixon, Mr. Manion, Mr. Rathbone, Mr. Seale, and Mr. Squires, the Committees considered their total direct compensation to be within a reasonable range of the target.
The greater the level of an executives responsibility, the higher the proportion of his or her compensation which is at risk. For 2011, the portion of total direct compensation that was at risk represented 77% of Mr. Moormans total direct compensation and 69% of the total direct compensation for the other Named Executive Officers, while the remaining 23% and 31% represented the portion of total direct compensation that was not at risk (base salary and restricted stock units). For the at-risk portion of total direct compensation, the Committees awarded approximately 21% as an annual incentive in the form of an annual bonus to Mr. Moorman and 27% to the other Named Executive Officers, and approximately 79% and 73% as long-term incentive compensation (options
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and performance shares). Each of these components is described below. The establishment of short-term at-risk compensation (i.e., bonus) is based in part on the total cash compensation target, and the establishment of long-term at-risk compensation is based in part on the total direct compensation target; this allocation is not directly based on a target against comparative market data for the amount of short-term compensation and long-term compensation which is at risk. In addition, the Committees consider market practices, internal pay equity, and our objective to attract and retain highly qualified executives in establishing short-term at-risk and long-term at-risk compensation. This allocation is re-evaluated annually.
The Committees further consider the portion of total direct compensation which is to be awarded as long-term compensation (including both the fixed and the at-risk portions) and how the long-term piece of compensation should be allocated between options, performance shares, and restricted stock units. This allocation is based on general market practices, compensation trends, governance practices, and business issues facing Norfolk Southern. In making this determination, the Committees take into account the potential dilutive effect of stock-based awards and the burn rate of such awards, including guidance on these measures from proxy advisory services, and further consider the purpose behind each element of long-term compensation and how the allocation among these elements will contribute to its overall compensation policies. The Committees do not target comparative market data in making this allocation decision.
Salaries
Norfolk Southern targets approximately the 50th percentile as compared to Peer Group Companies as a guideline in establishing the Named Executive Officers base salaries. However, Norfolk Southern may provide for base salaries above the median if, in the Committees view, a particular executives performance exceeded expectations; if an executive takes on additional responsibilities; to provide internal pay equity; or under other special circumstances. Base salaries are reviewed annually and adjusted from time to time to realign salaries with market levels after taking into account individual performance and experience. For 2011, the Committees recommended no changes to base salaries for the Named Executive Officers.
Annual Bonus
Each of our Named Executive Officers participates in Norfolk Southerns Executive Management Incentive Plan (EMIP), which is designed to compensate executives based on achievement of annual corporate performance goals. For 2011, Norfolk Southern targeted the 50th percentile as compared to the Peer Group Companies for Named Executive Officers base salaries plus bonuses.
Under EMIP, each participant has an opportunity to earn a bonus amount that is contingent upon achieving the relevant performance goals. The performance goals for 2011 were based 37.5% on pre-tax net income, 37.5% on operating ratio and 25% on a composite of three service measures, consisting of adherence to operating plan, connection performance, and train performance (which we will refer to as the composite service measure). Each metric is based on objective performance targets, and the composite service measure is based on goals for each of the three individual service measures. The composite service measure is comprised of 30% for adherence to operating plan, 30% for connection performance and 40% for train performance. The portions of the bonus based on pre-tax net income, operating ratio and the composite service measure each vest independently, so it is possible to earn a bonus by achieving the threshold on only one of these metrics. Norfolk Southern selected these metrics because it believes that use of such metrics promotes operating efficiency and thereby enhances stockholder value. In anticipation of significantly increased volume growth in 2011 and the resulting operating complexities, the Committees raised the performance standards for operating ratio and pre-tax net income and lowered the performance standard used for the composite service measure for 2011 as compared with performance goals established in 2010.
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For 2011, the Committees set the following threshold, target and maximum payouts:
· | if Norfolk Southern achieved only one of each target listed below, then a threshold payout of: |
| 0.02% at a pre-tax net income of $1.561 billion, or |
| 0.28% at an operating ratio of 77.9%, or |
| 7.5% at a composite service measure of 72% |
· | a targeted payout of 67% for a pre-tax net income of $2.799 billion, an operating ratio of 70.5% and a composite service measure of 78%, and |
· | a maximum payout of 100% if Norfolk Southern achieved a pre-tax net income equal to or in excess of $2.978 billion, an operating ratio equal to or lower than 69.5%, and a composite service measure equal to or in excess of 84.0%. |
For each of the three performance goals, the Committees set targets and resulting payouts at regular intervals between the threshold, target and maximum. The final bonus percentage is calculated using a weighted average of the payouts for each performance measure as shown below:
Operating Ratio |
Pre-Tax Net
Income |
Composite
Service |
||||||||||||||||||
37.5% |
37.5% |
25% |
||||||||||||||||||
OR |
Payout |
PTNI |
Payout |
CSM |
Payout |
|||||||||||||||
69.5% | 100 | % | $2.978 | 100 | % | 84.0 | % | 100 | % | |||||||||||
69.7% | 92 | % | $2.933 | 92 | % | 80.0 | % | 95 | % | |||||||||||
70.0% | 84 | % | $2.888 | 84 | % | 79.3 | % | 86 | % | |||||||||||
70.2% | 76 | % | $2.843 | 76 | % | 78.6 | % | 77 | % | |||||||||||
70.5% | 67 | % | $2.799 | 67 | % | 78.0 | % | 67 | % | |||||||||||
71.2% | 60 | % | $2.680 | 60 | % | 76.8 | % | 60 | % | |||||||||||
71.9% | 53 | % | $2.561 | 53 | % | 75.6 | % | 52 | % | |||||||||||
72.6% | 46 | % | $2.442 | 46 | % | 74.4 | % | 45 | % | |||||||||||
73.3% | 39 | % | $2.323 | 39 | % | 73.2 | % | 37 | % | |||||||||||
74.0% | 30 | % | $2.205 | 30 | % | 72.0 | % | 30 | % | |||||||||||
78.0% | 0 | % | $1.560 | 0 | % | <72.0 | % | 0 | % |
Actual results for the year were applied to each schedule to determine the earned 2011 award, as detailed below:
Performance Metric |
Performance |
%
of |
Component |
Subtotal |
||||||||||||
Operating Ratio |
71.20 | % | 60.00 | % | 37.5 | % | 22.50 | % | ||||||||
Pre-Tax Net Income (billions) |
$ | 2.918 | 89.33 | % | 37.5 | % | 33.50 | % | ||||||||
Composite Service Measure |
75.90 | % | 54.00 | % | 25.0 | % | 13.50 | % | ||||||||
Total |
69.5 | % |
Long-Term Incentive Awards
Norfolk Southern believes that the most effective means to encourage long-term performance by our Named Executive Officers is to create an ownership culture. This philosophy is implemented through the granting of equity-based awards that vest based on continued employment and other long-term awards which vest on achievement of pre-determined performance goals. The Committees believe that the use of long-term incentive compensation for executives reinforces their focus on the importance of returns to stockholders, promotes achievement of long-term performance goals, and encourages executive retention.
For 2011, the Committees retained the same mix of long-term awards as were granted in 2010. Based on the value estimated at the time the Committees approved the award, both the 2011 and
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2010 awards resulted in a long-term award allocation of approximately 35% as options, 15% as restricted stock units, and 50% as performance shares (assuming a 50% earn-out of performance share units granted).
For 2011 awards, Executive Officers are required by contract to reimburse Norfolk Southern for amounts distributed under these plans in the event of a restatement due to material noncompliance with the financial reporting requirements of the federal securities laws during the performance period. In addition, executives are required not to engage in competing employment as a condition to receiving the 2011 award.
Stock Options. Norfolk Southern believes that use of options provides it with the ability to retain key employees and at the same time increase stockholder value since the value of the options is only realized if Norfolk Southerns stock price increases from the date on which the options are granted. For 2011, the Committees maintained the option vesting period at four years to encourage retention of key employees and awarded dividend equivalents on options during the four-year vesting period.
Since 1989, Norfolk Southern has granted stock options annually at the regularly scheduled January meeting of the Committees, with the exception of employees hired in connection with the Conrail transaction in 1999. The Committees approve all options grants and set the option price based on a long-standing pricing practice. Under this long-standing practice, the Board of Directors approves year-end financial results at its January meeting, and Norfolk Southern typically releases such results the following day. Also at the January meeting, the Committees set the exercise price for the options as the fair market value of Norfolk Southerns common stock on the first day of the upcoming window period during which executives are permitted to trade in Norfolk Southerns securities and following the release of Norfolk Southerns financial results (the effective date), thereby establishing a prospective effective date to price the options. Options are priced on the effective date of the grant at the higher of (i) the closing price or (ii) the average of the high and low price on the effective date of the grant. The Long-Term Incentive Plan prohibits repricing of outstanding stock options without the approval of stockholders.
Performance Shares. Norfolk Southern uses performance shares to reward the achievement of performance goals over a three-year period. Performance goals are established at the time of grant for three equally weighted criteria: Return on Average Invested Capital, a total stockholder return measure, and operating ratio. For performance shares, vesting of 1/3 of the shares is based on Return on Average Invested Capital, which Norfolk Southern believes is an indicator important to stockholders of a capital-intensive company such as Norfolk Southern. Return on Average Invested Capital for this purpose is calculated by dividing Norfolk Southerns pre-tax income (adjusted to exclude interest expense and bonus accruals) by the average of Norfolk Southern stockholders equity plus debt due after one year as measured at the end of each year in the three-year period. Vesting of an additional 1/3 of the shares is based on Norfolk Southerns total stockholder return as compared with the stockholder return of the other publicly traded North American Class I railroads, with a threshold measure based on a comparison of Norfolk Southerns stockholder return to the S&P 500. The Committees revised this Total Shareholder Return metric from that used in prior years awards since the Committees believed that the revised metric will incent greater management performance as compared with Norfolk Southerns rail competitors. Another change that the Committees made in 2011 as compared with past awards was to measure the total shareholder return metric at the end of the three-year period, thereby reflecting the return over the entire three-year period, rather than using an average of each years result. Vesting of the remaining 1/3 of the shares is based on the average operating ratio over a three-year performance period. Each 1/3 of performance shares granted vests independently of the other 2/3 and their respective performance metrics. Norfolk Southern believes that the use of the three metrics described above promotes the enhancement of stockholder value and efficient utilization of corporate assets.
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In setting the performance targets for the 2011-2013 cycle, the Committees considered the performance targets for the 2010-2012 and 2009-2011 cycles and the earn-out percentages for prior years performance share awards. For the 2011-2013 cycle, the Committees raised the performance targets for Operating Ratio to promote further improvement in operating efficiency. In addition, because the Committees revised the performance metric for Total Shareholder Return to compare performance more closely to the other North American Class I Railroads, the performance targets were substantially revised as compared with prior cycles. The Committees retained the same performance targets for Return on Average Invested Capital for the 2011-2013 cycle because they believe the targets continue to provide appropriate incentives. Before 2011, the Committees last raised the performance targets for Total Shareholder Return in 2009 and for Operating Ratio and Return on Average Invested Capital in 2007.
For the 2009-2011 and 2010-2012 performance cycles, the performance criteria and resulting earn-out percentages are as follows:
Performance Metric |
Three Year |
% of PSUs 2009-2011 |
% of PSUs 2010-2012 | |||
Total Stockholder Return (TSR) vs. S&P 500 |
³90th | 100% | 100% | |||
80th | 88% | 88% | ||||
70th | 75% | 75% | ||||
60th | 63% | 63% | ||||
50th | 50% | 50% | ||||
40th | 40% | 40% | ||||
30th | 30% | 30% | ||||
£25th | 0% | 0% | ||||
Return on Average Invested Capital (ROAIC) |
³20% | 100% | 100% | |||
19% | 90% | 90% | ||||
18% | 80% | 80% | ||||
17% | 70% | 70% | ||||
16% | 60% | 60% | ||||
15% | 50% | 50% | ||||
14% | 40% | 40% | ||||
13% | 20% | 20% | ||||
<13% | 0% | 0% | ||||
Operating Ratio (OR) |
£68% | 100% | 100% | |||
73% | 75% | 75% | ||||
78% | 50% | 50% | ||||
83% | 25% | 25% | ||||
>83% | 0% | 0% |
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For the 2011-2013 performance cycle, the performance criteria and resulting earn-out percentages are as follows:
Performance Metric |
Three Year |
% of PSUs 2011-2013 |
||||
Total Stockholder Return (TSR) vs. North American Class I RRs# |
1st | 100 | % | |||
2nd | 75 | % | ||||
3rd | 50 | % | ||||
4th | 25 | %* | ||||
5th | 0 | %* | ||||
*Minimum 40% earnout if NS TSR > median S&P 500 TSR for 3-year period |
||||||
#Ranking will disregard any Class I RR that is not publicly traded |
||||||
Return on Average Invested Capital (ROAIC) |
³20% | 100 | % | |||
19% | 90 | % | ||||
18% | 80 | % | ||||
17% | 70 | % | ||||
16% | 60 | % | ||||
15% | 50 | % | ||||
14% | 40 | % | ||||
13% | 20 | % | ||||
<13% | 0 | % | ||||
Operating Ratio (OR) |
£67% | 100 | % | |||
70% | 75 | % | ||||
74% | 50 | % | ||||
78% | 25 | % | ||||
>78% | 0 | % |
The earned award for the 2009-2011 performance shares was determined as follows:
Performance Metric |
Performance |
% of Award |
Component |
Subtotal |
||||||||||||
Total Stockholder Return (TSR) vs. S&P 500 |
55.1 | % | 56.6 | % | 33.3 | % | 18.9 | % | ||||||||
Return on Average Invested Capital (ROAIC) |
16.2 | % | 62.0 | % | 33.3 | % | 20.7 | % | ||||||||
Operating Ratio (OR) |
72.8 | % | 76.0 | % | 33.3 | % | 25.3 | % | ||||||||
Total |
64.9 | % |
For the 2011-2013 performance shares, Norfolk Southern used a 50% earn-out assumption to value the award for market comparison purposes. Over the past ten years, the earn-out has averaged 70%, ranging from 45% to 87% based on performance for the applicable performance cycle.
Restricted Stock Units. Norfolk Southern believes that the use of time-based restricted stock units serves as a key retention tool for keeping valued members of management. For 2011, Norfolk Southern granted restricted stock units which vest on the fifth anniversary of the date of grant, which settle in whole shares of Norfolk Southern common stock and which units are not forfeited upon retirement, disability or death.
Retirement Plans and Programs
Norfolk Southern believes that its Retirement Plan and Supplemental Benefit Plan provide it with the ability to retain key employees over a longer period. Norfolk Southern sponsors a qualified defined benefit pension plan that provides a benefit based on age, service and a percentage of final average compensation. Norfolk Southern also sponsors a non-qualified supplemental benefit plan that provides a retirement benefit for salary or bonus that is deferred, restores the retirement benefit for amounts in excess of the Internal Revenue Code limitations for tax-qualified retirement plans and may be used to provide enhanced retirement benefits for certain executives. In addition to supporting the goal to retain key employees, Norfolk Southern believes that the supplemental benefit plan also
35
recognizes, rewards and encourages contributions by its key employees and maintains internal equity by ensuring that benefit levels are based on compensation levels that reflect the relative value of each participant. Further information on the Retirement Plan and Supplemental Benefit Plan may be found in the Narrative to Pension Benefits Table on page 46.
Norfolk Southern maintains the Executives Deferred Compensation Plan (the EDCP) for the benefit of the Named Executive Officers and certain other employees. The purpose of the EDCP is to provide executives with the opportunity to defer compensation and earnings until retirement or another specified date or event. The type of compensation eligible for deferral includes base salary and the annual bonus. Further information on the EDCP may be found in the Narrative to Nonqualified Deferred Compensation Table on page 48.
Other Benefits and Perquisites
Norfolk Southern provides the Named Executive Officers with certain health and welfare benefits, a tax-qualified 401(k) plan, and certain other perquisites which Norfolk Southern believes are necessary to retain Executive Officers and to enhance their productivity. The value of perquisites is considered as part of the total compensation package when other elements are evaluated.
Norfolk Southerns Board of Directors has directed and requires each of the Chairman, President and Chief Executive Officer, his family and guests when appropriate, to use Norfolk Southerns aircraft whenever reasonably possible for air travel. Norfolk Southern believes that such use of the corporate aircraft promotes its best interests by ensuring the immediate availability of this officer and by providing a prompt, efficient means of travel and in view of the need for security in such travel. For the same reasons, Norfolk Southerns Board of Directors has determined that the Chairman, President and Chief Executive Officer may authorize employees and their guests to use the corporate aircraft for purposes which further the business interests of Norfolk Southern and when the aircraft is not otherwise needed for business use. Such use by other employees and their guests is infrequent. Other perquisites include executive physicals, personal use of company facilities, certain approved spousal travel, and tax preparation services. Norfolk Southern discontinued tax gross-up payments on all perquisites for Executive Officers in 2009, and the provision of company cars and club dues for the Chairman, President and Chief Executive Officer and the Executive Vice Presidents was discontinued in 2008 (except for the chief marketing officer, who is reimbursed for club dues on memberships which further the business interests of Norfolk Southern).
Norfolk Southern believes that the benefits and perquisites described above are appropriate to remain competitive compared to other companies and to promote retention of these officers.
Impact of the Tax Treatment of Awards on Norfolk Southerns Compensation Policies
Norfolk Southerns executive compensation program has been carefully considered in light of the applicable tax rules. Section 162(m) of the Internal Revenue Code generally provides that a publicly-held company may not deduct compensation paid to certain of its top executive officers to the extent such compensation exceeds $1 million per executive officer in any year. However, limited exceptions to Section 162(m) apply with respect to performance-based compensation. In order to allow deductibility of the annual bonus and certain long-term incentive awards, Norfolk Southern amended the Long-Term Incentive Plan and Executive Management Incentive Plan in 2010 with stockholder approval to permit the continued grant of performance-based compensation that meets the requirements of Section 162(m) under those plans. However, Norfolk Southern believes that tax-deductibility is but one factor to be considered in fashioning an appropriate compensation package for executives. Norfolk Southern reserves and will continue to exercise its discretion in this area so as to serve the best interests of Norfolk Southern and its stockholders.
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Change-in-Control Agreements
Norfolk Southern entered into change-in-control agreements during 1996 at a time of consolidation in the rail industry. The agreements were intended to provide certain economic protections to executives in the event of a termination of employment following a change-in-control of Norfolk Southern and to keep management intact and focused on the best interests of Norfolk Southern and its shareholders without the distraction of possible job and income loss. The Committees continue to believe that the agreements are reasonable and appropriate. Benefits will not be paid under the agreements unless both a change in control occurs and the executives employment is terminated or constructively terminated following the change in control. We believe this double trigger maximizes stockholder value because this structure would prevent an unintended windfall to management in the event of a change in control that does not result in the termination (or constructive termination) of employment of management. In 2002, the Board of Directors agreed to abide by a stockholder approved proposal that future severance agreements with senior executives that exceed 2.99 times the sum of the executives base salary plus bonus require stockholder approval. The change-in-control agreements were revised in 2008 to comply with Section 409A of the Internal Revenue Code but did not enhance or increase benefits provided under the agreements as they existed prior to the revisions. A detailed description of the benefits provided under the change-in-control agreements may be found under the section Change-in-Control Agreements on page 48.
Share Ownership Guidelines
Norfolk Southerns Board of Directors has established as part of its Corporate Governance Guidelines the following ownership guidelines for shares of Norfolk Southern stock for its directors and Executive Officers:
Position |
Minimum Value | |
Director |
5 times annual retainer | |
Chairman, President and Chief Executive Officer |
5 times annual salary | |
Executive Vice Presidents |
3 times annual salary | |
Senior Vice Presidents and Vice Presidents |
1 times annual salary |
For directors, Norfolk Southern common stock, restricted stock, stock equivalents held in Norfolk Southerns dividend reinvestment plan, and deferred and restricted stock units held in Norfolk Southerns Long-Term Incentive Plan or under the Directors Deferred Fee Plan count toward this requirement. For Executive Officers, Norfolk Southern common stock and stock equivalents held in Norfolk Southerns 401(k) plan, dividend reinvestment plan and through share retention agreements are counted toward these requirements, but unexercised stock options or unvested equity awards do not count. Directors and officers may acquire such holdings over a five-year period. These ownership guidelines were increased in 2007, and all directors and officers currently meet this guideline or are expected to meet the guideline within the five-year grace period.
Pledging; Hedging
All Executive Officers of Norfolk Southern are required to clear any transaction involving its common stock with Norfolk Southerns Corporate Secretary prior to engaging in the transaction. Certain Executive Officers maintain securities accounts at brokerage firms, and the positions held in such accounts, which may from time to time include shares of Norfolk Southern common stock, may be pledged as collateral security for the repayment of any debit balances in the accounts. None of Norfolk Southerns Executive Officers have otherwise pledged or hedged Norfolk Southerns securities.
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Policies and Decisions Regarding the Adjustment or Recovery of Awards
While Norfolk Southern does not anticipate there would ever be circumstances where a restatement of earnings upon which incentive plan award decisions were based would occur, should such an unlikely event take place, Norfolk Southern, in evaluating such circumstances, would have discretion to take all actions necessary to protect the interests of stockholders up to and including actions to recover such incentive awards. The Committees added a clawback provision to the 2011 performance share awards to permit the recovery of performance share awards following a material restatement of Norfolk Southerns financial results. Similarly, the Executive Management Incentive Plan includes a clawback provision to permit recovery of bonuses as a result of any material noncompliance with any financial reporting requirement under the securities laws. Both the Long-Term Incentive Plan and the Executive Management Incentive Plan further allow for the reduction, forfeiture or recoupment of any award as may be required by law.
Summary Compensation Table
The following table shows the total compensation awarded to, earned by or paid to each Named Executive Officer during 2011 for service in all capacities to Norfolk Southern and our subsidiaries for the fiscal year ended December 31, 2011. The table also sets forth information regarding the fiscal 2010 and 2009 compensation. As described in the Compensation Discussion and Analysis section of this proxy statement, we are reporting compensation during 2011 for all our officers with positions at or above the level of executive vice president.
Name
and Principal Position (a) |
Year |
Salary1 |
Bonus |
Stock |
Option |
Non- |
Change in |
All Other |
Total ($) (j) |
|||||||||||||||||||||||||||
Charles W. Moorman, IV |
2011 | 950,000 | 0 | 5,334,831 | 1,847,580 | 1,320,500 | 3,340,021 | 123,834 | 12,916,766 | |||||||||||||||||||||||||||
Chairman, President and |
2010 | 950,000 | 0 | 3,914,529 | 2,085,750 | 1,181,800 | 2,705,649 | 124,818 | 10,962,546 | |||||||||||||||||||||||||||
2009 | 950,000 | 0 | 4,870,540 | 2,499,750 | 613,700 | 3,677,575 | 144,611 | 12,756,176 | ||||||||||||||||||||||||||||
James A. Squires |
2011 | 500,000 | 0 | 1,253,896 | 422,940 | 434,400 | 627,771 | 63,676 | 3,302,683 | |||||||||||||||||||||||||||
Executive Vice President- |
2010 | 500,000 | 0 | 916,252 | 491,310 | 388,750 | 399,285 | 52,854 | 2,748,451 | |||||||||||||||||||||||||||
2009 | 465,000 | 0 | 1,327,930 | 672,660 | 187,767 | 366,028 | 67,188 | 3,086,573 | ||||||||||||||||||||||||||||
Deborah H. Butler |
2011 | 500,000 | 0 | 1,253,896 | 422,940 | 434,400 | 1,268,173 | 83,309 | 3,962,718 | |||||||||||||||||||||||||||
Executive Vice President- |
2010 | 500,000 | 0 | 916,252 | 491,310 | 388,750 | 809,441 | 57,384 | 3,163,137 | |||||||||||||||||||||||||||
2009 | 465,000 | 0 | 1,327,930 | 672,660 | 187,767 | 854,407 | 49,778 | 3,557,542 | ||||||||||||||||||||||||||||
James A. Hixon |
2011 | 500,000 | 0 | 1,253,896 | 422,940 | 434,400 | 935,128 | 72,072 | 3,618,436 | |||||||||||||||||||||||||||
Executive Vice |
2010 | 500,000 | 0 | 916,252 | 491,310 | 388,750 | 637,630 | 63,054 | 2,996,996 | |||||||||||||||||||||||||||
2009 | 500,000 | 0 | 1,327,930 | 672,660 | 201,900 | 742,913 | 66,188 | 3,511,591 | ||||||||||||||||||||||||||||
Mark D. Manion |
2011 | 500,000 | 0 | 1,253,896 | 422,940 | 434,400 | 1,259,920 | 41,329 | 3,912,485 | |||||||||||||||||||||||||||
Executive Vice President |
2010 | 500,000 | 0 | 916,252 | 491,310 | 388,750 | 877,134 | 35,306 | 3,208,752 | |||||||||||||||||||||||||||
2009 | 500,000 | 0 | 1,327,930 | 672,660 | 201,900 | 1,163,210 | 37,420 | 3,903,120 | ||||||||||||||||||||||||||||
John P. Rathbone |
2011 | 500,000 | 0 | 1,253,896 | 422,940 | 434,400 | 945,062 | 88,167 | 3,644,465 | |||||||||||||||||||||||||||
Executive Vice President- Administration |
2010 | 500,000 | 0 | 916,252 | 491,310 | 388,750 | 755,209 | 60,325 | 3,111,846 | |||||||||||||||||||||||||||
2009 | 500,000 | 0 | 1,327,930 | 672,660 | 201,900 | 958,491 | 56,847 | 3,717,828 | ||||||||||||||||||||||||||||
Donald W. Seale |
2011 | 500,000 | 0 | 1,253,896 | 422,940 | 434,400 | 1,256,085 | 46,867 | 3,914,188 | |||||||||||||||||||||||||||
Executive Vice President |
2010 | 500,000 | 0 | 916,252 | 491,310 | 388,750 | 859,680 | 42,317 | 3,198,309 | |||||||||||||||||||||||||||
2009 | 500,000 | 0 | 1,327,930 | 672,660 | 201,900 | 1,056,433 | 41,739 | 3,800,662 |
1Represents salary and non-equity incentive plan compensation earned during 2009, 2010 and 2011 received on a current or deferred basis.
2Represents the full grant date fair value computed in accordance with FASB ASC Topic 718. For Performance Share Units, the full grant date fair value is determined consistent with the estimated full
38
cost to be recognized over the three-year performance period, determined as of January 31 following the grant date under FASB ASC Topic 718. For discussions of the relevant assumptions made in calculating these amounts, see note 12 to our consolidated financial statements included in our Annual Report on Form 10-K for the fiscal year ended December 31, 2011. For the grant date fair value of only those awards granted to the Named Executive Officers in 2011, see the Grants of Plan-Based Awards Table on page 40. The value of the Stock Awards reported in column (e), assuming the highest level of performance would be achieved, is as follows:
Year |
C. W. Moorman |
J. A. Squires |
D. H. Butler |
J. A. Hixon |
M. D. Manion |
J. P. Rathbone |
D. W. Seale |
|||||||||||||||||||||
2011 |
$ | 6,650,970 | $ | 1,568,625 | $ | 1,568,625 | $ | 1,568,625 | $ | 1,568,625 | $ | 1,568,625 | $ | 1,568,625 | ||||||||||||||
2010 |
$ | 6,208,800 | $ | 1,456,680 | $ | 1,456,680 | $ | 1,456,680 | $ | 1,456,680 | $ | 1,456,680 | $ | 1,456,680 | ||||||||||||||
2009 |
$ | 6,695,965 | $ | 1,819,135 | $ | 1,819,135 | $ | 1,819,135 | $ | 1,819,135 | $ | 1,819,135 | $ | 1,819,135 |
3Of these amounts for 2011, the following represent the aggregate change in the actuarial present value of the Named Executive Officers accumulated benefits under our Retirement Plan and Supplemental Benefit Plan during 2011: Mr. Moorman, $3,329,503, Mr. Squires, $627,771, Ms. Butler, $1,261,089, Mr. Hixon, $926,215, Mr. Manion, $1,221,270, Mr. Rathbone, $905,839, and Mr. Seale, $1,203,317. The remainder of the amounts shown in this column for 2011 represent the amounts by which 2011 interest accrued on salary and bonuses deferred by them under the Officers Deferred Compensation Plan exceeded 120% of the applicable Federal long-term rate provided in Section 1274(d) of the Internal Revenue Code.
4For each Named Executive Officer, the amount for 2011 includes (i) perquisites as set forth in the table below, (ii) matching contributions to our Thrift and Investment Plan of $8,575 for all Named Executive Officers, and (iii) premiums paid on individually owned executive life insurance policies as follows: for Mr. Moorman, $20,231, Mr. Squires, $10,186, Ms. Butler, $13,302, Mr. Hixon, $12,331, Mr. Manion, $12,621, Mr. Rathbone, $12,587, and Mr. Seale, $11,534. For the following Named Executive Officers, the figure also includes amounts we contributed to charitable organizations on their behalf pursuant to our matching gifts programs: for Mr. Moorman, $39,742, Mr. Squires, $44,488, Ms. Butler, $55,089, Mr. Hixon, $40,000, Mr. Manion, $5,000, Mr. Rathbone, $50,000, and Mr. Seale, $17,764. For Mr. Moorman, the amount also includes his proportional cost of NS-owned life insurance policies used to fund the Directors Charitable Award Program.
Perquisites for our Named Executive Officers during 2011 consisted of the following:
Use of Corporate Aircraft ($) |
Tax Preparation and Financial Planning ($) |
Use of Corporate Auto ($) |
Use of Corporate Facilities ($) |
Annual Physicals ($) |
Club Dues and Membership ($) |
Spousal/ Guest ($) |
Gifts ($) |
Total ($) |
||||||||||||||||||||||||||||
C. W. Moorman |
44,953 | 0 | 0 | 0 | 3,800 | 0 | 213 | 537 | 49,503 | |||||||||||||||||||||||||||
J. A. Squires |
0 | 0 | 0 | 0 | 0 | 0 | 213 | 214 | 427 | |||||||||||||||||||||||||||
D. H. Butler |
0 | 0 | 0 | 975 | 5,000 | 0 | 154 | 214 | 6,343 | |||||||||||||||||||||||||||
J. A. Hixon |
4,874 | 0 | 0 | 2,340 | 3,800 | 0 | 0 | 152 | 11,166 | |||||||||||||||||||||||||||
M. D. Manion |
8,395 | 2,000 | 0 | 390 | 3,800 | 0 | 59 | 489 | 15,133 | |||||||||||||||||||||||||||
J. P. Rathbone |
10,290 | 1,604 | 0 | 159 | 4,800 | 0 | 0 | 152 | 17,005 | |||||||||||||||||||||||||||
D. W. Seale |
0 | 2,000 | 0 | 0 | 4,800 | 0 | 1,657 | 537 | 8,994 |
Perquisites also included participation in the Executive Accident Plan, for which there was no aggregate incremental cost. All perquisites are valued on the basis of aggregate incremental cost to us. With regard to personal use of company aircraft, aggregate incremental cost is calculated as the weighted-average cost of fuel, crew hotels and meals, aircraft maintenance and other variable costs. Use of corporate aircraft includes use by the Named Executive Officers and their spouses and other family members, as permitted by resolution of the Board of Directors.
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2011 Grants of Plan-Based Awards
Name (a) |
Grant Date (b) |
Committee |
Estimated Possible Payouts |
Estimated Future Payouts |
All (#) (i) |
All Other (#) (j) |
Exercise (k) |
Grant and Option ($) (l) |
||||||||||||||||||||||||||||||||||||||||
Threshold ($) (c) |
Target ($) (d) |
Maximum (e) |
Threshold (#) (f) |
Target (#) (g) |
Maximum (#) (h) |
|||||||||||||||||||||||||||||||||||||||||||
Charles W. |
01/25/11 | 01/25/11 | 380 | 1,273,000 | 1,900,000 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 6,133 | 46,000 | 92,000 | 4,456,401 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 14,000 | 878,430 | |||||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 83,000 | 62.745 | 1,847,580 | ||||||||||||||||||||||||||||||||||||||||||||
James A. |
01/25/11 | 01/25/11 | 150 | 418,750 | 625,000 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 1,467 | 11,000 | 22,000 | 1,065,661 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 3,000 | 188,235 | |||||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 19,000 | 62.745 | 422,940 | ||||||||||||||||||||||||||||||||||||||||||||
Deborah H. |
01/25/11 | 01/25/11 | 150 | 418,750 | 625,000 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 1,467 | 11,000 | 22,000 | 1,065,661 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 3,000 | 188,235 | |||||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 19,000 | 62.745 | 422,940 | ||||||||||||||||||||||||||||||||||||||||||||
James A. Hixon |
01/25/11 | 01/25/11 | 150 | 418,750 | 625,000 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 1,467 | 11,000 | 22,000 | 1,065,661 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 3,000 | 188,235 | |||||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 19,000 | 62.745 | 422,940 | ||||||||||||||||||||||||||||||||||||||||||||
Mark D. Manion |
01/25/11 | 01/25/11 | 150 | 418,750 | 625,000 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 1,467 | 11,000 | 22,000 | 1,065,661 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 3,000 | 188,235 | |||||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 19,000 | 62.745 | 422,940 | ||||||||||||||||||||||||||||||||||||||||||||
John P. |
01/25/11 | 01/25/11 | 150 | 418,750 | 625,000 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 1,467 | 11,000 | 22,000 | 1,065,661 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 3,000 | 188,235 | |||||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 19,000 | 62.745 | 422,940 | ||||||||||||||||||||||||||||||||||||||||||||
Donald W. Seale |
01/25/11 | 01/25/11 | 150 | 418,750 | 625,000 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 1,467 | 11,000 | 22,000 | 1,065,661 | |||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 3,000 | 188,235 | |||||||||||||||||||||||||||||||||||||||||||||
01/27/11 | 01/25/11 | 19,000 | 62.745 | 422,940 |
1Consistent with past practice, the Committees made all equity awards to directors and executive officers effective on the day after a full trading day has elapsed following the release of our fiscal year financial results. Because the meeting at which these awards were made occurred prior to the effective date of the awards, we have provided both dates in accordance with SEC rules. See page 32 of our Compensation Discussion and Analysis section for further discussion of our equity award grant practices.
2These awards were made pursuant to our Executive Management Incentive Plan (EMIP) and were earned upon the achievement of certain performance goals established by the Committees for the fiscal year ended December 31, 2011. For a discussion of these performance goals, see page 31 of our Compensation Discussion and Analysis section included in this proxy statement. The Committee targeted a payout of 67% in 2011 in setting the annual performance goals for EMIP incentive awards. Consequently, the target amounts in this column assume that the Named Executive Officers earned 67% of the maximum potential EMIP awards that they could have earned. The threshold amounts assume that the Named Executive Officers earned the minimum EMIP awards based on performance required to trigger any level of payment; if company performance fell below performance goals required to earn the threshold amount, they would not have been entitled to any EMIP awards. Our Named Executive Officers actually earned 69.5% of their maximum potential EMIP awards based on our performance during 2011, which amounts are included under Non-Equity Incentive Compensation in the Summary Compensation Table.
40
3These amounts represent grants of performance share units made pursuant to our Long-Term Incentive Plan (LTIP). These performance share units will be earned over the performance cycle ending December 31, 2013. For a discussion of the other material terms of these awards, see the narrative discussion which follows this table. LTIP does not provide a performance target for earning performance share units under this feature of the plan; however, the Committees target a payout of 50% in setting the performance goals for performance share unit awards. Consequently, the target amounts assume that the Named Executive Officers will earn 50% of the maximum potential number of performance share units that can be earned under the awards. The threshold amounts assume that the Named Executive Officers will earn the minimum number of performance share units based on performance required to trigger any level of payment; if company performance fell below performance goals required to earn the threshold amount, they would not receive any performance share units. Our Named Executive Officers actually earned 64.9% of their maximum potential performance share unit awards for the performance cycle ended December 31, 2011, based on our performance during the three-year period ended December 31, 2011.
4These amounts represent grants of restricted stock units made under LTIP. For a discussion of the material terms of these awards, see the narrative discussion which follows this table.
5These options (of which the first 1,593 granted to each Named Executive Officer are incentive stock options and the remainder are non-qualified stock options) were granted as of January 27, 2011, and are exercisable as of January 27, 2015. Dividend equivalents are paid in cash to active employees on unexercised options for four years in an amount equal to, and commensurate with, regular quarterly dividends paid on our common stock.
6The Committees granted these options at an exercise price equal to the higher of the closing market price or the average of the high and low prices of our common stock on the effective date of the grant. The closing price was lower than the average price on the date of grant, so the exercise price shown is the average price on the date of grant. The exercise price may be paid in cash or in shares of our common stock (previously owned by the optionee for at least one year preceding the date of exercise) valued on the date of exercise.
7Amounts represent the full grant date fair value of each equity award computed in accordance with FASB ASC Topic 718. For awards that entitle the Named Executive Officers to dividends or dividend equivalents, those amounts are computed in accordance with FASB ASC Topic 718.
Narrative to Summary Compensation Table and Grants of Plan-Based Awards Table
Awards
Our Long-Term Incentive Plan (LTIP), as last approved by stockholders in 2010, provides for the award of incentive stock options, non-qualified stock options, stock appreciation rights, restricted shares, restricted stock units and performance share units to directors, officers and other key employees of Norfolk Southern and its subsidiaries. The Compensation Committee or any other Committee of the Corporations Board of Directors that is authorized to grant awards under LTIP has sole discretion (except as the Committee may have delegated to the Chief Executive Officer) to:
· | interpret LTIP; |
· | select LTIP participants; |
· | determine the type, size, terms and conditions of awards under LTIP; |
· | authorize the grant of such awards; and |
· | adopt, amend and rescind rules relating to LTIP. |
Except for capital adjustments such as stock splits, the exercise price of a stock option granted under LTIP may not be decreased after the option is granted, nor may any outstanding option be
41
modified or replaced through cancellation if the effect would be to reduce the price of the option, unless the repricing, modification or replacement is approved by our stockholders. Receipt of an award under LTIP in 2011 was made contingent upon the participants execution of a non-competition agreement, and all awards are subject to forfeiture in the event the participant engages in competing employment for a period of time following retirement.
The Committees met to approve the 2011 option grants on January 25, 2011. In order to permit thorough dissemination of our financial results for the fiscal year ended December 31, 2010, the Committees made these grants effective January 27, 2011. See page 32 of our Compensation Discussion and Analysis section for further discussion of our equity award grant practices. These options become exercisable as of January 27, 2015, or if the Named Executive Officer retires or dies before that date, the later of one year after the grant date or the participants retirement or death. Dividend equivalents are paid in cash to active employees on unexercised options for four years in an amount equal to, and commensurate with, regular quarterly dividends paid on our common stock. The exercise price may be paid in cash or in shares of our common stock valued at fair market value on the date of exercise.
The restricted stock units awarded in 2011 are subject to a five-year restriction period and will be settled in shares of our common stock. Dividend equivalents are paid in cash on restricted stock units in an amount equal to, and commensurate with, regular quarterly dividends paid on our common stock. During the restriction period, the holder of restricted stock units has no voting or investment power over the underlying common stock.
Performance share units entitle a recipient to receive performance-based compensation at the end of a three-year performance cycle based on our performance during that three-year period. For awards made in 2011, the award cycle began on January 1, 2011 and ends December 31, 2013. Under the 2011 performance share unit awards, corporate performance will be measured using three predetermined and equally weighted standards; that is, each of the following performance areas will serve as the basis for earning up to one-third of the total number of performance share units granted (with each one-third portion vesting independent of the other portions): (1) three-year average return on average invested capital, (2) three-year average operating ratio, and (3) total return to stockholders measured at the end of the three-year period. A more detailed discussion of these performance criteria can be found beginning on page 33 of our Compensation Discussion and Analysis section included in this proxy statement. Performance share units that are earned will be distributed in whole shares of our common stock.
For 2011, awards to our Named Executive Officers under the Executive Management Incentive Plan (EMIP) were paid based on our performance relative to the following pre-determined criteria: operating ratio, pre-tax net income, and a composite of three service measures, consisting of adherence to operating plan, connection performance and train performance. The performance standards relative to these criteria were established by the Committees in January 2011. A more detailed discussion of these performance criteria can be found on page 31 of our Compensation Discussion and Analysis included in this proxy statement.
The Committees set Mr. Moormans 2011 incentive opportunity at 200% of his 2011 base salary, and the remaining Named Executive Officers at 125% of their 2011 base salaries. For 2011, all Named Executive Officers earned 69.5% of their individual incentive opportunity EMIP awards. These amounts are reported as Non-Equity Incentive Plan Compensation in the Summary Compensation Table.
For further discussion of our plans and how these LTIP and EMIP awards fit into our executive compensation program, see the Compensation Discussion and Analysis section beginning on page 27 of this proxy statement.
42
Outstanding Equity Awards at Fiscal Year-End 2011
Name (a) |
Option Awards |
Stock Awards |
||||||||||||||||||||||||||||||||
Number of (#) |
Number of |
Equity (#) (d) |
Option ($) (e) |
Option (f) |
Number Stock Not (g) |
Market of Stock ($)5 (h) |
Equity (i) |
Equity Rights That ($)5 (j) |
||||||||||||||||||||||||||
C. W. Moorman |
25,459 | 22.020 | 01/29/2014 | 122,000 | 8,888,920 | 184,324 | 13,429,810 | |||||||||||||||||||||||||||
45,000 | 34.100 | 01/27/2015 | ||||||||||||||||||||||||||||||||
75,000 | 49.425 | 01/26/2016 | ||||||||||||||||||||||||||||||||
125,000 | 49.555 | 01/24/2017 | ||||||||||||||||||||||||||||||||
125,000 | 50.740 | 01/23/2018 | ||||||||||||||||||||||||||||||||
137,500 | 1 | 38.705 | 01/28/2019 | |||||||||||||||||||||||||||||||
112,500 | 2 | 47.760 | 01/28/2020 | |||||||||||||||||||||||||||||||
83,000 | 3 | 62.745 | 01/26/2021 | |||||||||||||||||||||||||||||||
J. A. Squires |
3,095 | 19.625 | 02/02/2013 | 26,750 | 1,949,005 | 43,734 | 3,186,459 | |||||||||||||||||||||||||||
4,541 | 22.020 | 01/29/2014 | ||||||||||||||||||||||||||||||||
9,000 | 34.100 | 01/27/2015 | ||||||||||||||||||||||||||||||||
6,800 | 49.425 | 01/26/2016 | ||||||||||||||||||||||||||||||||
11,000 | 49.555 | 01/24/2017 | ||||||||||||||||||||||||||||||||
34,000 | 50.740 | 01/23/2018 | ||||||||||||||||||||||||||||||||
37,000 | 1 | 38.705 | 01/28/2019 | |||||||||||||||||||||||||||||||
26,500 | 2 | 47.760 | 01/28/2020 | |||||||||||||||||||||||||||||||
19,000 | 3 | 62.745 | 01/26/2021 | |||||||||||||||||||||||||||||||
D. H. Butler |
34,000 | 50.740 | 01/23/2018 | 25,750 | 1,876,145 | 43,734 | 3,186,459 | |||||||||||||||||||||||||||
37,000 | 1 | 38.705 | 01/28/2019 | |||||||||||||||||||||||||||||||
26,500 | 2 | 47.760 | 01/28/2020 | |||||||||||||||||||||||||||||||
19,000 | 3 | 62.745 | 01/26/2021 | |||||||||||||||||||||||||||||||
J. A. Hixon |
30,000 | 22.020 | 01/29/2014 | 31,000 | 2,258,660 | 43,734 | 3,186,459 | |||||||||||||||||||||||||||
16,000 | 34.100 | 01/27/2015 | ||||||||||||||||||||||||||||||||
20,000 | 49.425 | 01/26/2016 | ||||||||||||||||||||||||||||||||
34,000 | 49.555 | 01/24/2017 | ||||||||||||||||||||||||||||||||
34,000 | 50.740 | 01/23/2018 | ||||||||||||||||||||||||||||||||
37,000 | 1 | 38.705 | 01/28/2019 | |||||||||||||||||||||||||||||||
26,500 | 2 | 47.760 | 01/28/2020 | |||||||||||||||||||||||||||||||
19,000 | 3 | 62.745 | 01/26/2021 | |||||||||||||||||||||||||||||||
M. D. Manion |
16,000 | 34.100 | 01/27/2015 | 31,000 | 2,258,660 | 43,734 | 3,186,459 | |||||||||||||||||||||||||||
20,000 | 49.425 | 01/26/2016 | ||||||||||||||||||||||||||||||||
34,000 | 49.555 | 01/24/2017 | ||||||||||||||||||||||||||||||||
34,000 | 50.740 | 01/23/2018 | ||||||||||||||||||||||||||||||||
37,000 | 1 | 38.705 | 01/28/2019 | |||||||||||||||||||||||||||||||
26,500 | 2 | 47.760 | 01/28/2020 | |||||||||||||||||||||||||||||||
19,000 | 3 | 62.745 | 01/26/2021 | |||||||||||||||||||||||||||||||
J. P. Rathbone |
10,000 | 19.625 | 02/02/2013 | 31,000 | 2,258,660 | 43,734 | 3,186,459 | |||||||||||||||||||||||||||
30,000 | 22.020 | 01/29/2014 | ||||||||||||||||||||||||||||||||
16,000 | 34.100 | 01/27/2015 | ||||||||||||||||||||||||||||||||
20,000 | 49.425 | 01/26/2016 | ||||||||||||||||||||||||||||||||
34,000 | 49.555 | 01/24/2017 | ||||||||||||||||||||||||||||||||
34,000 | 50.740 | 01/23/2018 | ||||||||||||||||||||||||||||||||
37,000 | 1 | 38.705 | 01/28/2019 | |||||||||||||||||||||||||||||||
26,500 | 2 | 47.760 | 01/28/2020 | |||||||||||||||||||||||||||||||
19,000 | 3 | 62.745 | 01/26/2021 |
43
Name (a) |
Option Awards |
Stock Awards |
||||||||||||||||||||||||||||||||
Number of (#) |
Number of |
Equity (#) (d) |
Option ($) (e) |
Option (f) |
Number Stock Not (g) |
Market of Stock ($)5 (h) |
Equity (i) |
Equity Rights That ($)5 (j) |
||||||||||||||||||||||||||
D. W. Seale |
30,000 | 22.020 | 01/29/2014 | 31,000 | 2,258,660 | 43,734 | 3,186,459 | |||||||||||||||||||||||||||
16,000 | 34.100 | 01/27/2015 | ||||||||||||||||||||||||||||||||
20,000 | 49.425 | 01/26/2016 | ||||||||||||||||||||||||||||||||
34,000 | 49.555 | 01/24/2017 | ||||||||||||||||||||||||||||||||
34,000 | 50.740 | 01/23/2018 | ||||||||||||||||||||||||||||||||
37,000 | 1 | 38.705 | 01/28/2019 | |||||||||||||||||||||||||||||||
26,500 | 2 | 47.760 | 01/28/2020 | |||||||||||||||||||||||||||||||
19,000 | 3 | 62.745 | 01/26/2021 |
1These options vest on January 28, 2013 or, if the Named Executive Officer retires or dies before that date, the later of one year after the grant date or the date of retirement or death.
2 These options vest on January 29, 2014 or, if the Named Executive Officer retires or dies before that date, the later of one year after the grant date or the date of retirement or death.
3These options vest on January 27, 2015 or, if the Named Executive Officer retires or dies before that date, the later of one year after the grant date or the date of retirement or death.
4The following table provides information with respect to the vesting of each Named Executive Officers restricted stock units:
Name |
1/25/12 |
1/24/13 |
1/29/14 |
1/29/15 |
1/27/16 |
|||||||||||||||
C. W. Moorman |
25,000 | 30,000 | 35,500 | 17,500 | 14,000 | |||||||||||||||
J. A. Squires |
2,750 | 7,000 | 10,000 | 4,000 | 3,000 | |||||||||||||||
D. H. Butler |
1,750 | 7,000 | 10,000 | 4,000 | 3,000 | |||||||||||||||
J. A. Hixon |
7,000 | 7,000 | 10,000 | 4,000 | 3,000 | |||||||||||||||
M. D. Manion |
7,000 | 7,000 | 10,000 | 4,000 | 3,000 | |||||||||||||||
J. P. Rathbone |
7,000 | 7,000 | 10,000 | 4,000 | 3,000 | |||||||||||||||
D. W. Seale |
7,000 | 7,000 | 10,000 | 4,000 | 3,000 |
5These values are based on the $72.86 closing market price of our common stock on December 31, 2011.
6These amounts represent (i) grants of performance share units made in 2010 pursuant to the Long-Term Incentive Plan (LTIP) that will be earned out over the three-year period ending December 31, 2012, and (ii) grants of performance share units made in 2011 pursuant to LTIP that will be earned out over the three-year period ending December 31, 2013. Because the number of performance share units earned is determined based on a three-year performance period for each cycle, the number of performance share units that may be earned by each Named Executive Officer for these grants is 85.5% for the grants of performance share units made in 2010, and 95.8% for the grants of performance share units made in 2011, which represents the actual percentage achieved for each completed year in the performance period and assuming the specified maximum goal for each cycle is attained for each year in the performance period which is not yet completed. Grants of performance share units will be distributed in whole shares of common stock.
44
Option Exercises and Stock Vested in 2011
Name (a) |
Option Awards |
Stock Awards |
||||||||||||||
Number of Shares Acquired on Exercise (#) (b) |
Value Realized on Exercise ($)1 (c) |
Number of Shares Acquired on Vesting (#)2 (d) |
Value Realized on Vesting ($)2 (e) |
|||||||||||||
C. W. Moorman |
24,905 | 1,130,064 | 89,237 | 6,501,808 | ||||||||||||
4,541 | 231,981 | |||||||||||||||
J. A. Squires |
8,459 | 416,774 | 24,013 | 1,749,587 | ||||||||||||
4,446 | 220,135 | |||||||||||||||
2,000 | 104,703 | |||||||||||||||
D. H. Butler |
2,368 | 94,483 | 24,013 | 1,749,587 | ||||||||||||
2,932 | 116,987 | |||||||||||||||
2,077 | 51,042 | |||||||||||||||
2,023 | 49,715 | |||||||||||||||
4,483 | 109,587 | |||||||||||||||
2,017 | 49,306 | |||||||||||||||
J. A. Hixon |
10,000 | 430,100 | 24,013 | 1,749,587 | ||||||||||||
4,446 | 183,064 | |||||||||||||||
10,000 | 525,445 | |||||||||||||||
5,000 | 281,375 | |||||||||||||||
4,905 | 277,991 | |||||||||||||||
5,000 | 282,875 | |||||||||||||||
5,000 | 282,375 | |||||||||||||||
5,000 | 281,875 | |||||||||||||||
5,095 | 274,289 | |||||||||||||||
M. D. Manion |
20,459 | 1,083,918 | 24,013 | 1,749,587 | ||||||||||||
J. P. Rathbone |
5,095 | 265,309 | 24,013 | 1,749,587 | ||||||||||||
1,511 | 81,405 | |||||||||||||||
13,394 | 741,588 | |||||||||||||||
D. W. Seale |
30,554 | 1,300,473 | 24,013 | 1,749,587 | ||||||||||||
13,089 | 737,892 | |||||||||||||||
11,816 | 666,127 |
1Represents the difference between the average of the high and low of the market price(s) of the underlying common stock on the day of exercise and the exercise price of the option(s).
2 Represents the aggregate number of performance share units that vested during fiscal 2011, multiplied by the $72.86 closing market price of our common stock on December 31, 2011. The shares were distributed on January 26, 2012.
45
2011 Pension Benefits Table
The following table shows, as of December 31, 2011, each Named Executive Officers years of credited service, present value of accumulated benefit and benefits received, if any, under each of (i) the tax-qualified Retirement Plan of Norfolk Southern Corporation and Participating Subsidiary Companies (the Retirement Plan) and (ii) the non-qualified Supplemental Benefit Plan of Norfolk Southern Corporation and Participating Subsidiary Companies (the SERP).
Name (a) |
Plan Name |
Number of |
Present Value of |
Payments During | ||||||
Charles W. Moorman, IV |
Retirement Plan | 39 | 2,136,384 | 0 | ||||||
SERP | 39 | 15,377,599 | 0 | |||||||
James A. Squires |
Retirement Plan | 20 | 542,497 | 0 | ||||||
SERP | 20 | 1,527,213 | 0 | |||||||
Deborah H. Butler |
Retirement Plan | 34 | 1,151,295 | 0 | ||||||
SERP | 34 | 3,267,711 | 0 | |||||||
James A. Hixon |
Retirement Plan | 27 | 1,132,880 | 0 | ||||||
SERP | 27 | 3,502,389 | 0 | |||||||
Mark D. Manion |
Retirement Plan | 37 | 1,434,245 | 0 | ||||||
SERP | 37 | 5,057,289 | 0 | |||||||
John P. Rathbone |
Retirement Plan | 31 | 1,361,417 | 0 | ||||||
SERP | 31 | 4,230,074 | 0 | |||||||
Donald W. Seale |
Retirement Plan | 36 | 1,562,206 | 0 | ||||||
SERP | 36 | 4,835,950 | 0 |
Narrative to Pension Benefits Table
The above table shows the number of years of credited service and the actuarial present value of each Named Executive Officers accumulated benefits under our defined benefit plans as of December 31, 2011, which is the pension plan measurement date we use for financial reporting purposes. A retirement age of 60 is assumed for purposes of the table, the earliest time at which a participant may retire under the plans without any benefit reduction due to age. For a discussion of the other material assumptions applied in quantifying the present values of the above accrued benefits, see note 11 to our financial statements included with our Annual Report on Form 10-K for the fiscal year ended December 31, 2011. The benefits shown are in addition to amounts payable under the U.S. Railroad Retirement Act.
Under the Retirement Plan and the SERP, except as noted above or in the event of a change in control (see below), each Named Executive Officer can expect to receive an annual retirement benefit equal to average annual compensation for the five most highly compensated years out of the last ten years of creditable service multiplied by a percentage equal to 1.5% times total years of creditable service, but not in excess of 40 years of creditable service (which would be equivalent to a maximum of 60% of such average compensation), less an offset for the annual Railroad Retirement Act annuity. Average compensation includes salary (including any pre-tax contributions the Named Executive Officer makes to our: (i) 401(k) plan; (ii) ChoicePlus Benefits Plan (for medical, dental and similar coverages); and (iii) pre-tax transportation plan), awards under the Executive Management Incentive Plan and unused vacation amounts paid upon severance from employment. Under the Retirement Plan and the SERP, annual retirement benefits will be payable to each Named Executive Officer upon retirement (although there may be a six-month delay in payment of benefits that accrued under the SERP after January 1, 2005 if required by Section 409A of the Internal Revenue Code) and, upon the Named Executive Officers death, to his or her spouse on a joint-and-survivor-annuity basis.
46
Ms. Butler and Messrs. Moorman, Hixon, Manion, Rathbone, and Seale are eligible for early retirement since they have reached age 55 and have 10 years of creditable service. If Ms. Butler and Messrs. Moorman, Hixon, Manion, Rathbone, and Seale choose to retire prior to age 60, their benefits will be reduced by 1/360th for each month they are under age 60 at the time of retirement.
We have no policy with regard to granting extra years of credited service. However, our Board has in certain circumstances credited executives with additional years of service. In addition, as described below, our change-in-control agreements provide for additional years of credited service in limited circumstances.
Our Named Executive Officers may have deferred the receipt of portions of their compensation under two separate deferred compensation plans: the Officers Deferred Compensation Plan (ODCP) and the Executives Deferred Compensation Plan (EDCP). The table and narrative below describe the material elements of these plans.
2011 Nonqualified Deferred Compensation Table
Name (a) |
Plan |
Executive Contributions in Last FY ($)1 (b) |
Registrant Contributions in Last FY ($) (c) |
Aggregate Earnings in Last FY ($)2 (d) |
Aggregate Withdrawals/ Distributions ($) (e) |
Aggregate at Last FYE ($)3 (f) |
||||||||||||||||||
Charles W. Moorman, IV |
ODCP | 0 | 0 | 49,949 | 0 | 578,762 | ||||||||||||||||||
EDCP | 0 | 0 | (8,755 | ) | 0 | 228,767 | ||||||||||||||||||
James A. Squires |
ODCP | 0 | 0 | 0 | 0 | 0 | ||||||||||||||||||
EDCP | 147,180 | 0 | (29,455 | ) | 0 | 934,501 | ||||||||||||||||||
Deborah H. Butler |
ODCP | 0 | 0 | 37,862 | 0 | 454,329 | ||||||||||||||||||
EDCP | 0 | 0 | 18,409 | 0 | 1,349,337 | |||||||||||||||||||
James A. Hixon |
ODCP | 0 | 0 | 53,261 | 0 | 639,696 | ||||||||||||||||||
EDCP | 0 | 0 | (27,888 | ) | 0 | 749,184 | ||||||||||||||||||
Mark D. Manion |
ODCP | 0 | 0 | 172,187 | 0 | 1,733,499 | ||||||||||||||||||
EDCP | 0 | 0 | (70,312 | ) | 0 | 1,169,400 | ||||||||||||||||||
John P. Rathbone |
ODCP | 0 | 0 | 182,621 | 0 | 1,829,740 | ||||||||||||||||||
EDCP | 0 | 0 | 0 | 0 | 0 | |||||||||||||||||||
Donald W. Seale |
ODCP | 0 | 0 | 271,034 | 0 | 3,058,532 | ||||||||||||||||||
EDCP | 294,383 | 0 | (65,646 | ) | 0 | 1,783,421 |
1Amounts in this column are included in the Salary and/or Non-Equity Incentive Plan Compensation column(s) of the Summary Compensation Table.
2Of these amounts, the following amounts are included in the Change in Pension Value and Nonqualified Deferred Compensation Earnings column of the Summary Compensation Table and represent the extent to which 2011 interest accrued on salary and bonuses deferred under the Officers Deferred Compensation Plan exceeded 120% of the applicable Federal long-term rate provided in Section 1274(d) of the Internal Revenue Code: Mr. Moorman, $10,518; Mr. Squires, $0; Ms. Butler, $7,084; Mr. Hixon, $8,913; Mr. Manion, $38,650; Mr. Rathbone, $39,223; and Mr. Seale, $52,768.
3 Of these amounts, the following amounts have been previously reported as compensation to the Named Executive Officer in our Summary Compensation Tables beginning with the fiscal year ended December 31, 2000 and ending with the fiscal year ended December 31, 2010: Mr. Moorman, $318,067; Mr. Squires, $492,184; Ms. Butler, $17,616; Mr. Hixon, $205,381; Mr. Manion, $1,051,254; Mr. Rathbone, $94,378; and Mr. Seale, $1,087,452.
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Narrative to Nonqualified Deferred Compensation Table
The 2011 Nonqualified Deferred Compensation table presents amounts deferred under (i) the Officers Deferred Compensation Plan and (ii) the Executives Deferred Compensation Plan. Amounts deferred are credited to a separate memorandum account maintained in the name of each participant. We do not make contributions to participants accounts.
Amounts deferred before January 1, 2001, were deferred under the Officers Deferred Compensation Plan and earn a fixed rate of interest, which is credited to the account at the beginning of each quarter. In general, the fixed interest rate is determined on the basis of the participants age at the time of the deferral. The total amount so credited for amounts deferred before January 1, 2001 (including interest earned thereon) is distributed in five or ten annual installments, determined on the basis of the participants age at the time of deferral, beginning in the year following the year in which the participant retires.
Amounts deferred on or after January 1, 2001, have been deferred under the Executives Deferred Compensation Plan. Participants may defer up to 50% of base salary and 100% of EMIP bonus payments and are credited with variable earnings and/or losses based on the performance of hypothetical investment options selected by the participant. The hypothetical investment options include various mutual funds as crediting indices. With respect to each deferral, participants may choose to receive a distribution at the earliest of separation from service, disability, or a date that is at least five years but not more than 15 years after the deferral year has ended. The total amount credited to a participant will be distributed, in accordance with the participants elected distribution option, in one lump sum or a stream of annual cash payments.
Our commitment to accrue and pay interest and/or earnings on amounts deferred is facilitated by the purchase of corporate-owned life insurance with executive officers as insureds under the policies. If the Board of Directors determines at any time that changes in the law affect our ability to recover the cost of providing the benefits payable under the Executives Deferred Compensation Plan and the Officers Deferred Compensation Plan, the Board, in its discretion, may reduce the interest and/or earnings on deferrals. With respect to the Officers Deferred Compensation Plan, the adjusted rate of interest may not be less than one-half the rate otherwise provided for in the plan. For the Executives Deferred Compensation Plan, the adjusted rate may not be less than the lesser of (a) one-half the rate of earnings otherwise provided for in the Executives Deferred Compensation Plan or (b) 7%.
Potential Payments Upon a Change in Control or Other Termination of Employment
We have entered into certain agreements and maintain certain plans that will require us to provide compensation to our Named Executive Officers in the event of a termination of their employment with our company. Each of the circumstances that would require us to pay post-employment benefits is discussed below.
Change-in-Control Agreements
Generally
We have entered into change-in-control agreements with a number of key executives, including our Named Executive Officers. A Named Executive Officer will only receive the benefits provided under these agreements if:
· | a change in control of Norfolk Southern occurs, and |
· | within two years of the change in control, we terminate the Named Executive Officers employment for any reason other than for cause, death, total disability or mandatory retirement, or the Named Executive Officer terminates his or her employment with us for good reason. |
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Definition of Change in Control
Generally, under these agreements, a change in control is defined as:
· | a merger, sale of all or substantially all of our assets or similar fundamental transaction which results in our stockholders holding less than 80% of the voting power of the combined company; |
· | a stockholder-approved consolidation or dissolution pursuant to a recommendation of our Board of Directors; |
· | a change in the composition of the Board of Directors that results in less than a majority of Board members having either (i) served on the Board for at least two years or (ii) been nominated or elected to be a director by at least two-thirds of directors who had at least two years of service at the time of the directors nomination or election; |
· | any person or organization acquires more than 20% of our voting stock; or |
· | a determination by the Board that an event similar to those listed above has occurred or is imminent. |
As noted below, the Named Executive Officers are entitled to accelerated payouts of amounts deferred under the Officers Deferred Compensation Plan and the Executives Deferred Compensation Plan (EDCP) upon a change in control. For amounts deferred after 2004 under the EDCP, only events described above that also constitute a change in control as defined in the regulations to Section 409A of the Internal Revenue Code will result in accelerated distribution of those amounts.
Benefits Payable Upon Termination Following a Change in Control
Under our change-in-control agreements, the Named Executive Officers who become entitled to the benefits under those agreements are generally entitled to receive:
· | three times their annual base salary plus incentive pay; |
· | accrued but unpaid compensation; |
· | a cash payment for unearned performance share units awarded and as to which the performance cycle has not been completed; |
· | all dividend equivalents to which they would have been entitled had their employment not been terminated; |
· | early payout of compensation that was deferred under our non-qualified deferred compensation plans and a cash payment equal to the present value of the deferred compensation that would have been payable if the participant retired at age 65, as provided by the change in control agreements; |
· | accrued pension benefits, as modified by years of service and average final compensation enhancements provided by the change-in-control agreements; |
· | unused vacation for the year of termination, plus vacation for the following year; |
· | continued payment of premiums on the Named Executive Officers life insurance policy under our Executive Life Insurance Plan; and |
· | continued medical and dental benefits, and $50,000 in group-term life insurance coverage, for a specified number of years but subject to termination if the Named Executive Officer receives substantially similar benefits from another employer after the termination of employment. |
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In addition, the Named Executive Officers are generally entitled to receive a payment in an amount sufficient to make them whole for any Federal excise tax on excess parachute payments.
The benefits to be provided to our Named Executive Officers under the change-in-control agreements are quantified in the table below. If we had terminated the Named Executive Officers employment for reasons described below under Events Triggering Change in Control Payments, these benefits would generally have been payable in a lump sum within ten business days of termination. However, any Severance Pay, Performance Share Unit equivalent, Accelerated Dividend equivalent, Vacation Pay and Prorata Incentive Pay would have been payable no earlier than six months after the Named Executive Officers termination date if the Named Executive Officer was a Specified Employee on his or her termination date and if the change in control was not a change in control as defined in the regulations to Section 409A of the Internal Revenue Code. A Specified Employee is, generally speaking, one of the 50 most highly compensated employees, and the term is defined within the change in control agreement. If payment of any amounts were delayed because the Named Executive Officer was a Specified Employee, the delayed payment would have been credited with interest during the period from the termination date until the benefit was distributed at 120% of the short term Applicable Federal Rate determined under section 1274(d) of the Internal Revenue Code that was in effect on the Named Executive Officers termination date.
Executive Benefits and Payments Upon |
|
Charles W. Moorman, IV1 |
|
|
James A. Squires1 |
|
|
Deborah H. Butler1 |
|
|
James A. Hixon1 |
|
|
Mark D. Manion1 |
|
|
John P. Rathbone1 |
|
|
Donald W. Seale1 |
| |||||||
Compensation |
||||||||||||||||||||||||||||
Severance Pay2 |
$ | 8,550,000 | $ | 3,375,000 | $ | 3,375,000 | $ | 3,375,000 | $ | 3,375,000 | $ | 3,375,000 | $ | 3,375,000 | ||||||||||||||
Long Term Compensation |
||||||||||||||||||||||||||||
Performance Share Units |
||||||||||||||||||||||||||||
2010-2012 (performance period)3 |
$ | 5,676,249 | $ | 1,337,072 | $ | 1,337,072 | $ | 1,337,072 | $ | 1,337,072 | $ | 1,337,072 | $ | 1,337,072 | ||||||||||||||
2011-2013 (performance period)3 |
$ | 4,641,911 | $ | 1,110,022 | $ | 1,110,022 | $ | 1,110,022 | $ | 1,110,022 | $ | 1,110,022 | $ | 1,110,022 | ||||||||||||||
Stock Options4 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | ||||||||||||||
Accelerated Dividends |
$ | 1,627,120 | $ | 399,040 | $ | 399,040 | $ | 399,040 | $ | 399,040 | $ | 399,040 | $ | 399,040 | ||||||||||||||
Restricted Stock5 |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | ||||||||||||||
Deferred Compensation6* |
$ | 308,157 | $ | 1,056,890 | $ | 1,083,068 | $ | 688,057 | $ | 1,593,400 | $ | 999,991 | $ | 2,150,062 | ||||||||||||||
Benefits and Perquisites |
||||||||||||||||||||||||||||
Incremental Non-Qualified Pension7* |
$ | 15,016,000 | $ | 3,990,000 | $ | 5,715,000 | $ | 4,586,000 | $ | 5,923,000 | $ | 4,941,000 | $ | 6,368,000 | ||||||||||||||
Post-retirement health and welfare benefits* |
$ | 19,701 | $ | 19,701 | $ | 19,701 | $ | 19,701 | $ | 13,134 | $ | 19,701 | $ | 19,701 | ||||||||||||||
Life Insurance Proceeds |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | ||||||||||||||
Disability Benefits |
$ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | ||||||||||||||
Vacation Pay |
$ | 90,996 | $ | 47,893 | $ | 47,893 | $ | 47,893 | $ | 47,893 | $ | 47,893 | $ | 47,893 | ||||||||||||||
Post-retirement life insurance8 |
$ | 0 | $ | 13,349 | $ | 21,873 | $ | 19,865 | $ | 13,285 | $ | 11,444 | $ | 11,037 | ||||||||||||||
Prorata Incentive Pay |
$ | 0 | $ | $ | 0 | $ | 0 | $ | 0 | $ | 0 | $ | 0 | |||||||||||||||
Excise Tax Gross-up on Severance Benefits9 |
$ | 15,051,909 | $ | 5,140,106 | $ | 6,113,035 | $ | 0 | $ | 5,711,122 | $ | 4,482,367 | $ | 5,996,731 | ||||||||||||||
Total |
$ | 50,982,043 | $ | 16,489,073 | $ | 19,221,703 | $ | 11,582,650 | $ | 19,522,967 | $ | 16,723,530 | $ | 20,814,559 |
*Payable in accordance with the applicable plan.
1This analysis assumes that on December 31, 2011, (i) a change-in-control of our company occurred and (ii) each of the above Named Executive Officers employment with us was terminated without cause.
2 These amounts represent three times the sum of each Named Executive Officers base salary plus Executive Management Incentive Plan (EMIP) incentive pay. If the Named Executive Officer had elected to defer either a portion of salary or bonus under the Executives Deferred Compensation Plan, then a corresponding portion of this amount would have been deferred and subsequently paid in accordance with the Named Executive Officers original deferral election rather than distributed in a lump sum.
3 These amounts represent benefits to which the Named Executive Officer would otherwise be entitled absent a change in control. Values based on (i) the $72.86 closing market price of our common stock on December 30, 2011, and (ii) the average earnout for performance share units for the two most recently completed cycles (69.25%), which is the assumed earnout required under the change-in-control agreements. See the Outstanding Equity Awards at Fiscal Year-End Table for each Named Executive Officers outstanding performance share unit awards. Performance
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share units are earned over a three-year cycle ending each December 31. SEC rules require that we assume a change in control occurred on the last day of our fiscal year. Therefore, our Named Executive Officers were fully vested in their performance share unit awards for the performance cycle ended December 31, 2011, and these awards are excluded from the above amounts.
4Excludes the value of vested options held by each Named Executive Officer as of December 31, 2011. Under each Named Executive Officers change-in-control agreement, in the event his or her employment with us is terminated in connection with a change in control, we are required to pay him or her the then current spread value of his or her vested options rather than require him or her to exercise them and sell the underlying shares. Based on the $72.86 closing market price of our common stock on December 30, 2011, the values of those options were as follows: Mr. Moorman, $10,474,286; Mr. Squires, $1,912,260; Ms. Butler, $752,080; Mr. Hixon, $4,158,510; Mr. Manion, $2,633,310; Mr. Rathbone, $4,690,860; and Mr. Seale, $4,158,510. See the Outstanding Equity Awards at Fiscal Year-End Table for more information regarding these options. Unvested options do not provide for accelerated vesting at the time of a change in control and would be forfeited upon termination of their employment. Accordingly, options which were unvested as of December 31, 2011, are excluded from these amounts.
5The change-in-control agreements do not provide for the acceleration of any unvested restricted shares or restricted stock units held by Named Executive Officers at the time their employment with us is terminated or upon a change in control. Under the terms of the Long-Term Incentive Plan (LTIP), they will forfeit any unvested restricted shares and restricted stock units if their employment is terminated for any reason other than Retirement, Disability or death. The Committees have the authority under LTIP to waive any restrictions on restricted shares and restricted stock units.
6Amount does not include the aggregate balance of the Named Executive Officers deferred compensation account as of December 31, 2011, in which the Named Executive Officer is currently vested. See column (f) of the Nonqualified Deferred Compensation Table for this amount. If the change in control was not a change in control as defined in the regulations to Section 409A of the Internal Revenue Code, then any portion of the deferred compensation that was subject to Section 409A would have been payable at the time and in the form provided under the terms of the plan under which the Named Executive Officer earned the benefit, without any acceleration or other alteration in the time and form of payment as a result of the change in control.
7Represents the amount by which the Named Executive Officers pension benefit, as enhanced by the change-in-control agreement, exceeds the actuarial present value of his or her accumulated pension benefits as of December 31, 2011. Amount does not include the actuarial present value of the Named Executive Officers accumulated pension benefits as of December 31, 2011. See the Pension Benefits Table for a description of the pension benefits to which the Named Executive Officers are entitled upon their retirement.
8The change-in-control agreements obligate us to pay the premiums on the Named Executive Officers life insurance policies as if the Named Executive Officer terminated due to retirement under the Executive Life Insurance Plan. These amounts represent the remaining premiums required to be paid to fully fund each policy in the minimum number of level annual premiums allowable without causing the policy to violate Section 7702 of the Internal Revenue Code.
9 These amounts are payable as and when the tax is imposed and paid. These amounts do not take into account potential mitigation of our excise tax gross-up obligations for those portions of the above compensation that may be determined to be reasonable compensation or are being paid in consideration of the non-competition covenants contained in the change-in-control agreements.
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Events Triggering Change in Control Payments
If we terminate a Named Executive Officers employment with us for cause, we will not be required to pay the benefits provided under his or her change-in-control agreement. Cause is defined as any of the following if the result of the same is materially harmful to us:
· | an intentional act of fraud, embezzlement or theft in connection with the executives duties or in the course of his or her employment with us; |
· | intentional wrongful damage to our property; |
· | intentional wrongful disclosure of secret processes or of our confidential information; or |
· | intentional violation of our Code of Ethics. |
In addition, if a Named Executive Officer terminates employment with us within two years of a change in control for any of the following good reasons, we are required to pay the Named Executive Officer the benefits provided under his or her change-in-control agreement:
· | the Named Executive Officer is not elected or reelected to the office held immediately prior to the change in control, orif serving as a directorhe or she is removed as a director; |
· | the Named Executive Officers salary or bonus opportunity is materially reduced below the amounts in effect prior to the change in control; |
· | we terminate or materially reduce the value or scope of the Named Executive Officers perquisites, benefits and service credit for benefits provided under any employee retirement income or welfare benefit policies, plans, programs or arrangements in which he or she is participating immediately prior to the change in control and which have substantial value; |
· | the Named Executive Officer determines in good faith that following the change in control, he or she has been rendered substantially unable to carry out or has suffered a substantial reduction in any of the substantial authorities, powers, functions, responsibilities or duties attached to the position he or she held immediately prior to the change in control; |
· | the successor to the change in control does not assume all of our duties and obligations under the change-in-control agreement; |
· | we require that the Named Executive Officer relocate his or her principal location of work in excess of 50 miles from his or her employment location immediately prior to the change in control, or that the Named Executive Officer travel away from his or her office significantly more than was required immediately prior to the change in control; or |
· | there is any material breach of the change-in-control agreement by us or our successor. |
Requirement Not to Compete
In exchange for the benefits provided under the change-in-control agreements and to help encourage management continuity, the Named Executive Officers agreed not to engage in competing employment for a period of three years from the date they originally executed the agreements and, if they accept benefits payable or provided under the agreements, they may not engage in competing employment for a period of one year from the date they are terminated following the change in control. Competing employment for this purpose is the provision of services of any type, kind or nature and in any capacity to any organization or person that is, that controls, that is controlled by, or one of whose significant customers or clients is (i) a Class I railroad operating in the United States, Canada or Mexico, (ii) an interstate trucking company operating in the United States, Canada or Mexico or (iii) a provider or arranger of intermodal services of any kind or nature, any portion of which services is provided or arranged in the United States.
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Retirement
As of December 31, 2011, all Named Executive Officers other than Mr. Squires were of retirement age under our retirement plans. See Termination for Any Other Reason below for a discussion of the benefits to which Mr. Squires would have been entitled had he retired as of December 31, 2011. Ms. Butler and Messrs. Moorman, Hixon, Manion, Rathbone, and Seale were eligible to retire and choose to receive either (i) a temporary retirement benefit not to exceed $500 per month until reaching age 60, and thereafter the full amount of the accrued pension benefits disclosed in the Pension Benefits Table, or (ii) a reduced amount of the pension benefits disclosed in the Pension Benefits Table. Assuming each of the Named Executive Officers other than Mr. Squires retired as of December 31, 2011, in addition to these pension benefits and the deferred compensation amounts disclosed in the Nonqualified Deferred Compensation Table, each of them would have been eligible for the following benefits:
Name |
Performance Share Units1 |
Restricted Stock and Restricted Stock Units2 |
Medical Benefits3 |
Life Insurance4 |
Total |
|||||||||||||||
Charles W. Moorman, IV |
$ | 13,429,810 | $ | 8,888,920 | $ | 168,957 | $ | 0 | $ | 22,487,687 | ||||||||||
Deborah H. Butler |
$ | 3,186,423 | $ | 1,876,145 | $ | 141,584 | $ | 21,873 | $ | 5,226,025 | ||||||||||
James A. Hixon |
$ | 3,186,423 | $ | 2,258,660 | $ | 110,954 | $ | 19,865 | $ | 5,575,902 | ||||||||||
Mark D. Manion |
$ | 3,186,423 | $ | 2,258,660 | $ | 201,073 | $ | 13,285 | $ | 5,659,441 | ||||||||||
John P. Rathbone |
$ | 3,186,423 | $ | 2,258,660 | $ | 94,659 | $ | 11,444 | $ | 5,551,186 | ||||||||||
Donald W. Seale |
$ | 3,186,423 | $ | 2,258,660 | $ | 221,737 | $ | 11,037 | $ | 5,677,857 |
1Represents the estimated dollar value of performance share units to be earned during the performance cycles ending December 31, 2012, and December 31, 2013, assuming an earnout of 85.5% for the grants of performance share units made in 2010 and 95.8% for the grants of performance share units made in 2011, which represents the actual percentage achieved for each completed year in the performance period and assuming the specified maximum goal for each cycle is attained for each year in the performance period which is not yet completed, and in each case based on the $72.86 closing market price of our common stock on December 30, 2011. The amounts for the performance cycles ending December 31, 2012, and December 31, 2013, are also included in the Outstanding Equity Awards at Fiscal Year-End Table. However, because the Named Executive Officers would forfeit these awards but for retirement provisions under LTIP, we have included these amounts here as well. If a participant retires before the end of the performance period, the awards are calculated and earned at the end of the performance period as if the participant had not retired.
2 Represents the dollar value of restricted shares and restricted stock units based on the $72.86 closing market price of our common stock on December 30, 2011. These amounts are also included in the Outstanding Equity Awards at Fiscal Year-End Table. However, because the Named Executive Officers would forfeit these awards but for retirement provisions of LTIP and their LTIP award agreements, we have included these amounts here as well. If a participant retires before the end of the restriction period, the awards are paid or delivered at the end of the restriction period as if the participant had not retired.
3Represents estimated retiree medical benefits for the Named Executive Officers and their eligible dependents.
4Represents the remaining cost of individually owned executive life insurance policies as of December 31, 2011, which policy amounts are as follows: Mr. Moorman, $565,000; Ms. Butler, $300,000; Mr. Hixon, $570,000; Mr. Manion, $410,000; Mr. Rathbone, $500,000; and Mr. Seale, $550,000. In addition, each Named Executive Officer would be eligible for retiree life insurance coverage under the Corporations group life insurance program in the following amounts: Mr. Moorman, $5,000, Ms. Butler and Messrs. Hixon, Manion, Rathbone and Seale, $50,000.
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Amounts above do not include the value of unexercised stock options held by the Named Executive Officers. See the Outstanding Equity Awards at Fiscal Year-End Table for a complete list of these options. Under retirement provisions contained in the LTIP agreements, each option held by the Named Executive Officers will expire at the end of the term for which the option was granted. But for these retirement provisions, all of their options would expire at the close of business on their last day of employment with us.
Death or Disability
Death
If any of the Named Executive Officers had died on December 31, 2011, that Named Executive Officers spouse would have been eligible for the pension benefits disclosed in the Pension Benefit Table (reduced on account of the Named Executive Officers death) and the Named Executive Officers designated beneficiaries would have been eligible for the deferred compensation benefits disclosed in the Non-Qualified Deferred Compensation Table. In addition, each Named Executive Officers spouse and/or designated beneficiaries would have been eligible for the following benefits:
Name |
Performance Share Units1 |
Restricted Stock and Restricted Stock Units2 |
Medical Benefits |
Life Insurance Proceeds |
Total3 |
|||||||||||||||
Charles W. Moorman, IV |
$ | 13,429,810 | $ | 8,888,920 | $ | 74,299 | $ | 2,850,000 | $ | 25,243,029 | ||||||||||
James A. Squires |
$ | 3,186,423 | $ | 1,949,005 | $ | 143,460 | $ | 1,500,000 | $ | 6,778,888 | ||||||||||
Deborah H. Butler |
$ | 3,186,423 | $ | 1,876,145 | $ | 23,000 | $ | 1,500,000 | $ | 6,585,568 | ||||||||||
James A. Hixon |
$ | 3,186,423 | $ | 2,258,660 | $ | 6,000 | $ | 1,500,000 | $ | 6,951,083 | ||||||||||
Mark D. Manion |
$ | 3,186,423 | $ | 2,258,660 | $ | 101,210 | $ | 1,500,000 | $ | 7,046,293 | ||||||||||
John P. Rathbone |
$ | 3,186,423 | $ | 2,258,660 | $ | 0 | $ | 1,500,000 | $ | 6,945,083 | ||||||||||
Donald W. Seale |
$ | 3,186,423 | $ | 2,258,660 | $ | 121,874 | $ | 1,500,000 | $ | 7,066,957 |
1Represents the estimated dollar value of performance share units to be earned during the performance cycles ending December 31, 2012, and December 31, 2013, assuming an earnout of 85.5% for the grants of performance share units made in 2010 and 95.8% for the grants of performance share units made in 2011, which is based on the actual percentage earned for each completed year in the performance period and assuming the specified maximum goal for each cycle is attained for each year in the performance period which is not yet completed, and in each case based on the $72.86 closing market price of our common stock on December 30, 2011. The amounts for the performance cycles ending December 31, 2012, and December 31, 2013, are also included in the Outstanding Equity Awards at Fiscal Year-End Table. However, because the Named Executive Officers would forfeit these awards but for death benefit provisions under LTIP, we have included these amounts here as well. If a participant dies before the end of the performance period, the awards are calculated and earned at the end of the performance period as if the participant had not died.
2 Represents the dollar value of restricted shares and restricted stock units based on the $72.86 closing market price of our common stock on December 30, 2011. These amounts are also included in the Outstanding Equity Awards at Fiscal Year-End Table. However, because the Named Executive Officers would forfeit these awards but for death benefit provisions of LTIP and their LTIP award agreements, we have included these amounts here as well. If a participant dies before the end of the restriction period, the awards are paid or delivered at the end of the restriction period as if the participant had not died.
3In addition to the amounts listed in the table, if a Named Executive Officer died or was totally and permanently disabled for at least 12 months, in either case as a result of an accident that was covered under the insurance policy that provides benefits under the Executive Accident Plan, then the Named Executive Officer (in the case of disability) or his or her beneficiary (in the case of death) would receive a $400,000 lump sum payment from the insurance company.
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Amounts above do not include the value of unexercised stock options held by the Named Executive Officers. See the Outstanding Equity Awards at Fiscal Year-End Table for a complete list of these options. Under death benefit provisions contained in the agreements, each option held by the Named Executive Officers will expire at the end of the term for which the option was granted. But for these death benefit provisions, all of their options would expire at the close of business on their last day of employment with us.
Disability
If the Named Executive Officers had become disabled on December 31, 2011, each of them other than Mr. Squires could elect to retire and receive the benefits set forth above under RetirementCurrent Executive Officers. For Mr. Squires and any other Named Executive Officer electing not to retire, each would be entitled to disability benefits in an amount equal to one-half of the Named Executive Officers base salary.
Under disability benefit provisions contained in LTIP and the LTIP agreements, each option held by the Named Executive Officers would expire at the end of the term for which the option was granted and the restrictions on each restricted share and restricted stock unit held by the Named Executive Officers would lapse upon the expiration of the applicable restriction period; but for these disability benefit provisions, the Named Executive Officers would forfeit all unexercised options and unvested restricted shares and restricted stock units. See the Outstanding Equity Awards at Fiscal Year-End Table for a complete list of options, restricted shares and restricted stock units held by the Named Executive Officers.
Termination for Any Other Reason
As noted above, each of the Named Executive Officers other than Mr. Squires was eligible to retire as of December 31, 2011; accordingly, had their employment been terminated by us or by them as of that date, each would have been entitled to the benefits set forth above under RetirementCurrent Executive Officers. Because Mr. Squires had at least 10 years of service as of December 31, 2011, had he terminated employment as of that date, he would have been eligible for either (i) the full amount of his accrued pension benefit disclosed in the Pension Benefits Table beginning at age 60, or (ii) an actuarially reduced amount of the pension benefit disclosed in the Pension Benefits Table beginning at age 55.
In addition to these pension benefits, each Named Executive Officer would have been entitled to receive the deferred compensation benefits fully disclosed in the Nonqualified Deferred Compensation Table.
We also have a Severance Pay Plan. Under the Severance Pay Plan, if a Named Executive Officers employment had been terminated as of December 31, 2011, due to the executives position being abolished in connection with downsizing or internal restructuring, the Named Executive Officer would have been entitled to the following benefits:
· | two weeks of the executives annual base salary for each year of service up to a maximum of 80 weeks (but not in excess of twice the annual amount of the executives salary payable in the 12-month period preceding the executives severance date); |
· | continued health care benefits for the executive and the executives eligible dependents until the earlier of (a) 12 months from the severance date, or (b) until those health care benefits would otherwise terminate under the continuation of coverage provisions of the Consolidated Omnibus Budget Reconciliation Act of 1986, as amended (COBRA); and |
· | outplacement assistance for up to 90 days. |
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If the Named Executive Officers employment had been terminated by us for a reason other than as described above, then the Named Executive Officer would have been entitled to one week of the executives annual base salary for each year of service up to a maximum of 26 weeks, with the amount capped at two times the executives salary paid in the 12-month period preceding the executives severance date. The Named Executive Officer would not have been entitled to Severance Pay Plan benefits if terminated for reasons including, without limitation, the following: indictment, conviction of, or entering a plea of nolo contendere to any felony; commission of theft, fraud, or embezzlement, resulting in gain or personal enrichment; failure or refusal to substantially perform his or her duties for the Corporation; conduct deemed so detrimental to the interests of the Corporation that, in the judgment of the Plan Administrator, it should result in the termination not being deemed a severance; being unable to substantially perform his or her duties because of a physical or mental condition, including a condition that entitles him or her to benefits under any sick pay or disability income policy or program; refusing to transfer to another nonagreement position in the same department; or refusing to transfer to another nonagreement position in a different department assigned to a pay band with the same or higher bonus opportunity.
Directors Charitable Award Program Benefit
In addition to the benefits described above, Mr. Moorman continues to be entitled to nominate one or more tax-exempt institutions to receive up to $500,000 from Norfolk Southern following his death. We continue to pay the life insurance premiums we use to fund this program. See Narrative to Non-Employee Director Compensation TableDirectors Charitable Award Program above for more information regarding this program.
Non-Competition
In addition to restrictions imposed under our change-in-control agreements, awards under LTIP werebeginning in 2006made subject to forfeiture in the event the Named Executive Officer engages in competing employment for a period of time following termination. For these purposes, engages in competing employment means working for or providing services to any of our competitors in North American markets in which we compete.
Future Severance Benefits Policy
In 2002, our Board of Directors agreed to abide by a stockholder approved proposal that future severance agreements with senior executives that exceed 2.99 times the sum of the executives base salary plus bonus require stockholder approval.
COMPENSATION POLICY RISK ASSESSMENT
The Committee assessed the risks arising from Norfolk Southerns compensation policies and practices for all employees to determine whether such policies or practices are reasonably likely to have a material adverse effect on the company. As part of this assessment, in 2011, the Committee engaged Pay Governance to conduct a compensation risk analysis and report its findings to the Committee. Pay Governance observed that because Norfolk Southerns compensation policies and practices use performance metrics that correlate to long-term creation of shareholder value and that are applied consistently to all nonagreement employees, the actions of any individual or business unit are not likely to significantly affect the performance metrics or result in risks or rewards that vary significantly from the overall risk and reward structure of Norfolk Southern. Pay Governance advised the Committee that it does not believe that the compensation changes adopted by Norfolk Southern for 2011 would have any impact on its assessment. For this reason, the Committee determined that Norfolk Southerns compensation policies and practices are not reasonably likely to have a material adverse effect on the company.
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The Compensation Committee of our Board of Directors oversees our compensation program on behalf of the Board. In fulfilling its oversight responsibilities, the Compensation Committee reviewed and discussed with management the Compensation Discussion and Analysis set forth in this proxy statement.
In reliance on the review and discussions referred to above, the Compensation Committee recommended to the Board that the Compensation Discussion and Analysis be included in our annual report on Form 10-K for the fiscal year ended December 31, 2011, and our proxy statement to be filed in connection with our 2012 Annual Meeting of Stockholders, each of which will be filed with the SEC.
2011 Members of the Compensation Committee
Daniel A. Carp, Chair
Gerald L. Baliles, Member
Erskine B. Bowles, Member*
Alston D. Correll, Member
Steven F. Leer, Member
* Joined the Committee effective February 28, 2011
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Stockholders are entitled to submit proposals on matters appropriate for stockholder action consistent with SEC regulations and with our Bylaws. Any such proposal for the 2013 Annual Meeting of Stockholders must comply with applicable regulations and be received by the Corporate Secretary, Norfolk Southern Corporation, Three Commercial Place, 13th Floor, Norfolk, Virginia 23510-9219, as follows:
To be eligible for inclusion in our proxy statement and form of proxy, it must be received no later than November 21, 2012; or to be eligible to be presented from the floor for vote at the meeting (but not intended for inclusion in our proxy materials), it must be received during the period that begins December 1, 2012 and ends February 9, 2013.
By order of the Board of Directors, |
HOWARD D. McFADDEN |
Corporate Secretary |
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ANNUAL MEETING OF SHAREHOLDERS OF
NORFOLK SOUTHERN CORPORATION
May 10, 2012
PROXY VOTING INSTRUCTIONS
INTERNET - Access www.voteproxy.com and follow the on-screen instructions. Have your proxy card available when you access the web page. |
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TELEPHONE - Call toll-free 1-800-PROXIES (1-800-776-9437) in the United States or 1-718-921-8500 from foreign countries from any touch-tone telephone and follow the instructions. Have your proxy card available when you call. |
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COMPANY NUMBER
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Vote online/phone until 11:59 PM EDT May 9, 2012 the day before the meeting. |
ACCOUNT NUMBER
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MAIL - Sign, date and mail your proxy card in the envelope provided as soon as possible. |
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IN PERSON - You may vote your shares in person by attending the Annual Meeting. |
NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIAL: The Notice of Meeting, proxy
statement, proxy card and Annual Report to Shareholders are available at
http://www.amstock.com/ProxyServices/ViewMaterial.asp?CoNumber=17278
i Please detach along perforated line and mail in the envelope provided IF you are not voting via telephone or the Internet. i
n 00033333333333300000 6 051012
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE FOLLOWING ITEMS,
AND THIS PROXY CARD WILL BE VOTED ACCORDINGLY IF NO CHOICE IS SPECIFIED.
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE x
1. ELECTION OF TEN DIRECTORS. |
FOR |
AGAINST |
ABSTAIN | |||||||
1.1 Gerald L. Baliles |
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1.2 Erskine B. Bowles |
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1.3 Robert A. Bradway |
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1.4 Wesley G. Bush |
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1.5 Daniel A. Carp |
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1.6 Karen N. Horn |
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1.7 Steven F. Leer |
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1.8 Michael D. Lockhart |
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1.9 Charles W. Moorman |
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1.10 J. Paul Reason |
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2. The ratification of the appointment of KPMG LLP, independent registered public accounting firm, as Norfolk Southerns independent auditors for the year ending December 31, 2012. |
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3. Approval of executive compensation as disclosed in the proxy statement for the 2012 Annual Meeting of Stockholders. |
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To change the address on your account, please check the box at right and indicate your new address in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method. |
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In addition, in their discretion, the Proxies are authorized to vote upon such other business as may properly come before the meeting. |
Signature of Stockholder |
Date: | Signature of Stockholder | Date: |
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Note: Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person. |
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PROXY
NORFOLK SOUTHERN CORPORATION
THREE COMMERCIAL PLACE, NORFOLK, VIRGINIA 23510
PROXY FOR THE ANNUAL MEETING OF STOCKHOLDERS TO BE HELD MAY 10, 2012
SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints and authorizes Alston D. Correll, Thomas D. Bell, and Burton M. Joyce, and each or any of them, proxy for the undersigned, with full power of substitution, to represent and vote all shares of Norfolk Southern Corporation common stock held by the undersigned with the same force and effect as the undersigned at the Annual Meeting of Stockholders of Norfolk Southern Corporation to be held at the Conference Center, Williamsburg Lodge, South England Street, Williamsburg, Virginia, on Thursday, May 10, 2012, at 10:00 A.M., Eastern Daylight Time, and at any adjournments, postponements or rescheduling thereof, upon the matters more fully set forth in the Proxy Statement, dated March 21, 2012, and to transact such other business as properly may come before such meeting(s).
The undersigned acknowledges receipt of the Notice and Proxy Statement dated in each case March 21, 2012. All other proxies heretofore given by the undersigned to vote shares of Norfolk Southern Corporation common stock are expressly revoked hereby.
THIS PROXY WHEN PROPERLY EXECUTED WILL BE VOTED IN THE MANNER DIRECTED ON THE OTHER SIDE BY THE UNDERSIGNED STOCKHOLDER. IF NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR THE ELECTION OF DIRECTORS, RATIFICATION OF KPMG AS INDEPENDENT AUDITORS, AND APPROVAL OF EXECUTIVE COMPENSATION. THIS PROXY ALSO DELEGATES DISCRETIONARY AUTHORITY TO VOTE WITH RESPECT TO ANY OTHER BUSINESS WHICH MAY PROPERLY COME BEFORE THE MEETING OR ANY ADJOURNMENT OR POSTPONEMENT THEREOF.
(Continued and to be signed on the reverse side.)
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