SONY CORPORATION
Notice of the Ordinary General Meeting of
Shareholders to be held on June 21, 2007
To the Registered Holders of American Depositary Receipts / European Depositary Receipts representing Common Stock of Sony Corporation (the Corporation):
The undersigned Depositary has received notice that the Corporation has called an ordinary general meeting of shareholders to be held in Tokyo, Japan on June 21, 2007 (the Meeting) for the following purposes:
MATTERS TO BE REPORTED:
To receive reports on the business report, non-consolidated financial statements, consolidated financial statements and Audit Reports on the consolidated financial statements by the Independent Auditors (certified public accountants) and the Audit Committee for the fiscal year ended March 31, 2007 (from April 1, 2006 to March 31, 2007) pursuant to the Company Law of Japan.
PROPOSALS TO BE ACTED UPON:
< CORPORATIONS PROPOSALS (PROPOSALS 1 to 3) >
1. |
To elect 14 Directors. |
2. |
To elect the Independent Auditor. |
3. |
To issue Stock Acquisition Rights for the purpose of granting stock options. |
< SHAREHOLDERS PROPOSAL (PROPOSAL 4) >
4. |
To amend the Articles of Incorporation with respect to disclosure to shareholders regarding remuneration paid to each Director. |
EXPLANATION ON THE SUBJECT MATTERS OF THE MEETING
MATTERS TO BE REPORTED:
To receive reports on the business report, non-consolidated financial statements, consolidated financial statements and Audit Reports on the consolidated financial statements by the Independent Auditors (certified public accountants) and the Audit Committee for the fiscal year ended March 31, 2007 (from April 1, 2006 to March 31, 2007).
Note: |
The Consolidated Financial Statements will be available on the Sony Investor Relations website on or after June 6, 2007. |
This document can be accessed at http://www.sony.net/SonyInfo/IR/stock/meeting.html |
1
PROPOSALS TO BE ACTED UPON:
< CORPORATIONS PROPOSALS (PROPOSALS 1 to 3) >
1. To elect 14 Directors.
The terms of office of all 14 Directors will expire at the conclusion of the Meeting. In accordance with the decision of the Nominating Committee, the election of the following 14 Directors is proposed.
Of the 14 director candidates, each of the 11 candidates for outside Director has management experience and demonstrated performance, expertise in fields including technology, an international orientation, independence in terms of having no special-interest relationships with the Corporation, and has been judged sufficiently able to fulfill the roles of determining the fundamental management policies of Sony Group and overseeing the management of Sony Groups business operations.
The candidates for Director are as follows:
(*Candidates for outside Director)
Name (Date of Birth) |
Brief Personal History and Representative Status in Other Companies |
Number of the Corporations |
|
1. Sir Howard Stringer (February 19, 1942) |
May 1997 |
Entered Sony Corporation of America |
10,000 shares |
December 1998 | Chairman and Chief Executive Officer, Sony Corporation of America (present) | ||
June 1999 | Director, Sony Corporation (present) | ||
April 2003 | Vice Chairman, Sony Corporation | ||
June 2003 | Vice Chairman, Corporate Executive Officer, Sony Corporation | ||
April 2005 | Officer in charge of Entertainment Business Group and Game Business Group | ||
June 2005 | Chairman and Chief Executive Officer, Representative Corporate Executive Officer, Sony Corporation (present) | ||
This candidate has served as a Director of the Corporation for eight years. Currently, as the Chief Executive Officer of Sony Group, he would be responsible for overall management of the entire Group. |
2. Ryoji Chubachi (September 4, 1947) |
April 1977 |
Entered Sony Corporation |
21,500 shares |
June 1999 | Corporate Vice President, Sony Corporation | ||
June 2002 | Corporate Senior Vice President, Sony Corporation | ||
June 2003 | Executive Vice President, Sony Corporation | ||
June 2004 | Executive Deputy President, Corporate Executive Officer, Sony Corporation | ||
April 2005 | Electronics Chief Executive Officer, Sony Corporation (present) | ||
June 2005 | Director, Sony Corporation (Present) President, Representative Corporate Executive Officer, Sony Corporation (present) |
||
This candidate has served as a Director of the Corporation for two years. Currently, as the Electronics Chief Executive Officer, he would be responsible for overall management of the electronics business. |
2
Name (Date of Birth) |
Brief Personal History and Representative Status in Other Companies |
Number of the Corporations |
|
3. Katsumi Ihara (September 24, 1950) |
May 1981 |
Entered Sony Corporation |
3,000 shares |
June 1997 | Corporate Senior Vice President, Sony Corporation | ||
June 2000 | Corporate Executive Vice President, Sony Corporation | ||
October 2001 | President, Sony Ericsson Mobile Communications AB | ||
June 2004 | Executive Deputy President, Corporate Executive Officer, Sony Corporation Group Chief Strategy Officer and Group Chief Financial Officer, Sony Corporation Director, Sony Corporation (present) |
||
June 2005 | Executive Deputy President, Representative Corporate Executive Officer, Sony Corporation (present) | ||
October 2006 | Officer in charge of Consumer Products Group, Sony Corporation (present) | ||
This candidate has served as a Director of the Corporation for two years. Currently, as Representative Corporate Executive Officer, he would assist the Chief Executive Officer and Electronics Chief Executive Officer in overall Group management, and would be in charge of Consumer Products Group of electronics. |
4. * Akishige Okada (April 9, 1938) |
April 1963 |
Entered The Mitsui Bank, Ltd. |
1,000 shares |
June 1991 | Director, The Mitsui Taiyo Kobe Bank, Ltd. | ||
June 1995 | Managing Director, The Sakura Bank, Ltd. | ||
June 1996 | Senior Managing Director, The Sakura Bank, Ltd. | ||
June 1997 | President, The Sakura Bank, Ltd. | ||
April 2001 | Chairman of the Board, Sumitomo Mitsui Banking Corporation |
||
June 2002 | Director, Sony Corporation (present) | ||
December 2002 | Chairman of the Board, Sumitomo Mitsui Financial Group, Inc. | ||
June 2005 | Advisor, Sumitomo Mitsui Banking Corporation (present) | ||
This candidate brings extensive expertise and wide-ranging insight in the area of bank management and has served as an outside Director of the Corporation for five years. He currently serves as Chairman of the Compensation Committee.
He was a director of Sumitomo Mitsui Banking Corporation (SMBC). In December 2005, SMBC received a recommendation issued by the Japanese Fair Trade Commission based on several violations of Section 19 of the Anti-Monopoly Law (Prohibition on Unfair Trade Practices) with respect to certain sales activities of SMBC during his tenure in this position between 2002 and 2004. In April 2006, SMBC also received administrative orders issued by the Financial Services Agency of Japan with respect to such sales activities under Banking Law. |
3
Name (Date of Birth) |
Brief Personal History and Representative Status in Other Companies |
Number of the Corporations |
|
5. * Hirobumi Kawano (January 1, 1946) |
July 1969 |
Entered Ministry of International Trade and Industry (MITI) (later renamed the Ministry of Economy, Trade and Industry (METI)) |
4,000 shares |
June 1989 |
Director, Americas-Oceania Division, International Trade Policy Bureau, MITI | ||
June 1991 |
Director, General Industrial Machinery Division, Machinery and Information Industries Bureau, MITI | ||
June 1993 |
Director, General Coordination Division, Ministers Secretariat, MITI | ||
June 1995 |
Director-General, Petroleum Department, Agency of Natural Resources and Energy, MITI | ||
August 1996 |
Director-General, Machinery and Information Industries Policy, Machinery and Information Industries Bureau, MITI | ||
June 1998 |
Director-General, Basic Industries Bureau, MITI | ||
September 1999 |
Director-General, Agency for Natural Resources and Energy, MITI | ||
September 2002 |
Executive Advisor, The Tokio Marine and Fire Insurance Co., Ltd. | ||
June 2003 |
Director, Sony Corporation (present) | ||
August 2004 | Senior Vice President, JFE Steel Corporation (present) | ||
This candidate, who has developed a wealth of experience and expertise in the METI and has a deep understanding of the industry, has served as an outside Director of the Corporation for four years. He currently serves as Vice Chairman of the Board and a member of the Nominating Committee. |
6. * Yotaro Kobayashi (April 25, 1933) |
October 1958 |
Entered Fuji Photo Film Co., Ltd. |
3,600 shares |
September 1963 | Entered Fuji Xerox Co., Ltd. | ||
December 1968 | Director, Fuji Xerox Co., Ltd. | ||
December 1972 | Managing Director, Fuji Xerox Co., Ltd. | ||
January 1976 | Deputy President and Director, Fuji Xerox Co., Ltd. | ||
January 1978 | President and Chief Executive Officer, Fuji Xerox Co., Ltd. | ||
January 1992 | Chairman and Chief Executive Officer, Fuji Xerox Co., Ltd. | ||
June 2003 | Director, Sony Corporation (present) | ||
April 2006 | Chief Corporate Advisor, Fuji Xerox Co., Ltd. (present) | ||
This candidate has extensive experience in global management and has served as an outside Director of the Corporation for four years. He currently serves as Chairman of the Board and Chairman of the Nominating Committee. |
4
Name (Date of Birth) |
Brief Personal History and Representative Status in Other Companies |
Number of the Corporations |
|
7. * Sakie T. Fukushima (September 10, 1949) |
June 1980 |
Entered Braxton International |
- |
September 1987 | Entered Bain & Company | ||
August 1991 | Entered Korn/Ferry International - Japan | ||
May 1995 | Member, Board of Directors, Korn/Ferry International, U.S.A. (present) | ||
September 2000 | Managing Director, Korn/Ferry International - Japan | ||
July 2001 | Representative Director & Regional Managing Director, Korn/Ferry International - Japan (present) | ||
June 2003 | Director, Sony Corporation (present) | ||
<Representative Status in Other Companies> Representative Director & Regional Managing Director, Korn/Ferry International - Japan |
|||
This candidate, who has a keen knowledge of globally-minded personnel and a deep understanding of global management, has served as an outside Director of the Corporation for four years. She currently serves as a member of the Audit Committee. |
8. * Yoshihiko Miyauchi (September 13, 1935)
|
April 1964 |
Entered Orient Leasing Co., Ltd. (currently, ORIX Corporation) |
1,000 shares |
March 1970 | Director, ORIX Corporation | ||
November 1973 | Managing Director, ORIX Corporation | ||
May 1976 | Senior Managing Director, ORIX Corporation | ||
December 1979 | Director, Deputy President, ORIX Corporation | ||
December 1980 | Representative Director, President, ORIX Corporation | ||
April 2000 | Representative Director, Chairman and Chief Executive Officer, ORIX Corporation | ||
June 2003 | Director, Sony Corporation (present) Director, Representative Executive Officer, Chairman and Chief Executive Officer, ORIX Corporation (present) |
||
<Representative Status in Other Companies> Representative Executive Officer, ORIX Corporation |
|||
This candidate has practiced innovative management in Japan, has an extensive knowledge of corporate governance and has served as an outside Director of the Corporation for four years. He currently serves as a member of the Compensation Committee. |
5
Name (Date of Birth) |
Brief Personal History and Representative Status in Other Companies |
Number of the Corporations |
|
9. * Yoshiaki Yamauchi (June 30, 1937) |
December 1962 |
Entered Arthur Andersen & Co. |
- |
September 1986 | Country Managing Partner - Japan, Arthur Andersen & Co. President, Eiwa Audit Corporation |
||
October 1991 | President, Inoue Saito Eiwa Audit Corporation | ||
October 1993 | Executive Director, Asahi & Co. Deputy Country Managing Partner - Japan, Arthur Andersen & Co. |
||
June 1999 | Director, Sumitomo Banking Corporation | ||
June 2000 | Statutory Auditor, Stanley Electric Co., Ltd. (present) | ||
April 2001 | Director, Sumitomo Mitsui Banking Corporation (present) | ||
December 2002 | Director, Sumitomo Mitsui Financial Group, Inc. (present) | ||
June 2003 | Director, Sony Corporation (present) | ||
In addition to hands-on auditing experience and international expertise as a certified public accountant, this candidates track record includes the management of an auditing firm. He has served as an outside Director of the Corporation for four years. He currently serves as Chairman of the Audit Committee.
He is an outside director of Sumitomo Mitsui Banking Corporation (SMBC). In December 2005, SMBC received a recommendation issued by the Japanese Fair Trade Commission based on several violations of Section 19 of the Anti-Monopoly Law (Prohibition on Unfair Trade Practices) with respect to certain sales activities of SMBC during his tenure in this position between 2002 and 2004. In April 2006, SMBC also received administrative orders issued by the Financial Services Agency of Japan with respect to such sales activities under Banking Law. He had previously cautioned the board of directors about the banks overall business activities from the standpoint of legal compliance. After this incident occurred, he voiced his opinion about recovering the banks credibility by conducting an internal investigation and implementing thorough measures to prevent a recurrence. |
10. * Sir Peter Bonfield (June 3, 1944) |
October 1981 |
Entered ICL plc |
- |
December 1986 | Chairman, ICL plc | ||
January 1996 | Chief Executive Officer, British Telecom plc | ||
March 2002 | Member of the Board, Telefonaktiebolaget LM Ericsson (present) Member of the Board, Mentor Graphics Corporation (present) |
||
April 2002 | Member of the Board, Taiwan Semiconductor Manufacturing Company Limited (present) | ||
May 2004 | Member of the Advisory Board, Sony Corporation | ||
June 2005 | Director, Sony Corporation (present) | ||
In addition to serving as Chief Executive Officer of British Telecom, this candidate was a member of the Advisory Board of the Corporation and has served as an outside Director of the Corporation for two years. He currently serves as a member of the Nominating Committee. |
6
Name (Date of Birth) |
Brief Personal History and Representative Status in Other Companies |
Number of the Corporations |
|
11. * Fueo Sumita (May 24, 1938) |
April 1961 |
Entered Hitachi, Ltd. |
700 shares |
February 1988 | Entered Century Audit Corporation | ||
May 1999 | Chairman, Century Audit Corporation | ||
July 2000 | Deputy Director, Ohta-Showa Century Audit Corporation (currently, Ernst & Young ShinNihon) | ||
May 2002 | Executive Vice President, Kawada Corporation | ||
August 2003 | Chief of Sumita Accounting Office (present) | ||
June 2005 | Director, Sony Corporation (present) | ||
In addition to hands-on auditing experience and international expertise as a certified public accountant, this candidates track record includes the management of an auditing firm. He has served as an outside Director of the Corporation for two years. He currently serves as a member of the Audit Committee. |
12. * Fujio Cho (February 2, 1937)
|
April 1960 |
Entered Toyota Motor Corporation |
2,000 shares |
September 1988 | Director, Toyota Motor Corporation | ||
December 1988 | President, Toyota Motor Manufacturing U.S.A. | ||
September 1994 | Managing Director, Toyota Motor Corporation | ||
June 1996 | Senior Managing Director, Toyota Motor Corporation | ||
June 1998 | Executive Vice President, Toyota Motor Corporation | ||
June 1999 | President, Toyota Motor Corporation | ||
June 2005 | Vice Chairman, Toyota Motor Corporation | ||
June 2006 | Director, Sony Corporation (present) Chairman, Toyota Motor Corporation (present) |
||
<Representative Status in Other Companies> Representative Director, Toyota Motor Corporation (The Corporation has entered into certain business transactions with Toyota Motor Corporation including the sale of products.) |
|||
This candidate offers broad-ranging insight and a wealth of experience in managing manufacturers and global companies. Since 2006, he has served as an outside Director of the Corporation. He currently serves as a member of the Compensation Committee. |
7
Name (Date of Birth) |
Brief Personal History and Representative Status in Other Companies |
Number of the Corporations |
|
13. * Ned Lautenbach (February 2, 1944) |
1968 |
Entered IBM Corporation |
4,411 shares |
1986 | President, IBM National Distribution Division of the U.S. | ||
1991 | President, IBM Asia Pacific Operations | ||
1993 | Chairman, IBM World Trade Corporation | ||
1998 | Senior Vice President & Group Executive, IBM Worldwide Sales & Services Partner, Clayton, Dubilier & Rice, Inc. (present) |
||
June 2006 | Director, Sony Corporation (present) | ||
Formerly employed by IBM, where he was in charge of worldwide sales and service, this candidate brings a wealth of experience in global business and has a deep technical understanding of technology. Since 2006, he has served as an outside Director of the Corporation. |
14. * Ryuji Yasuda (April 28, 1946) |
January 1979 |
Entered McKinsey & Company |
3,000 shares |
June 1986 | Principal Partner, McKinsey & Company | ||
June 1991 | Director, McKinsey & Company | ||
June 1996 | Managing Director and Chairman, A.T. Kearney, Asia | ||
June 2003 | Chairman, J-Will Partners Co., Ltd. Director, Daiwa Securities Group Inc. (present) |
||
April 2004 | Professor, Hitotsubashi University, Graduate School of International Corporate Strategy (present) | ||
June 2005 | Director, Fuji Fire and Marine Insurance Co., Ltd. (present) | ||
Mr. Yasuda has wide-ranging experience as a university professor, consultant and corporate manager, as well as expertise in corporate strategy and financial institution management. The decision has been made for Mr. Yasuda to be a candidate for outside Director.
He is an outside director of Fuji Fire and Marine Insurance Co., Ltd. (the Company). In March 2007, during his tenure in this position, the Company received administrative orders issued by the Financial Services Agency of Japan under the Insurance Business Law for inappropriately failing to pay insurance claims on some of its insurance products. He had previously cautioned the board of directors about the Companys overall business management structure from the standpoint of legal compliance. After this incident occurred, he voiced his opinion about the need to investigate the issues and to initiate drastic reform of business operations to prevent a recurrence. |
Note: | The Corporation has concluded agreements limiting the liability of the 10 current outside Directors. If Mr. Ryuji Yasuda, a new candidate for outside Director, is appointed, the Corporation plans to conclude such an agreement with him. For a summary of the limited liability agreement, please refer to page 15. |
8
2. To elect the Independent Auditor.
Following an order by the Financial Services Agency of Japan to suspend its auditing for purposes of the Japanese legislative audit starting July 1, 2006, ChuoAoyama Accounting Firm stepped down from its position as the Corporations independent auditor. At a meeting of the Audit Committee of the Board of Directors held on July 3, 2006, a resolution was passed to appoint PricewaterhouseCoopers Aarata (the Firm) as temporary independent auditor to replace ChuoAoyama Accounting Firm.
The term of office of the Firm as temporary independent auditor will expire at the conclusion of the Meeting. Taking into account the Firms suitability for audit work at the Corporation and its commitment to a strong internal management control system, both of which have been confirmed by the Audit Committee based upon a careful study, the Audit Committee resolved to request approval that the Firm be appointed independent auditor at the Meeting.
The independent auditor candidate is described below.
Name of Organization |
PricewaterhouseCoopers Aarata |
|||
Offices |
|
|
||
Other Offices: | Nagoya and Osaka | |||
History |
June 1, 2006 July 1, 2006 |
Established Business operations commenced |
||
Outline (As of March 31, 2007) |
Capital: |
514 Million Yen |
||
Staffing: | Partners | 94 |
||
CPAs and Assistant CPAs | 486 |
|||
U.S. CPAs and other professionals | 471 |
|||
Clerks | 99 |
|||
Total | 1,150 |
|||
Number of Clients: |
842 |
9
3. To issue Stock Acquisition Rights for the purpose of granting stock options.
It is proposed that the Corporation will issue stock acquisition rights to directors, corporate executive officers and employees of the Corporation and of its subsidiaries, for the purpose of granting stock options, pursuant to the provisions of Articles 236, 238 and 239 of the Company Law of Japan, and that the Corporation will delegate the determination of the terms of such stock acquisition rights to the Board of Directors of the Corporation. For a summary of the stock acquisition rights issued by the Corporation in the past, please refer to pages 16 and 17.
I. The reason why the Corporation needs to offer stock acquisition rights upon especially favorable terms.
The Corporation will issue stock acquisition rights to directors, corporate executive officers and employees of the Corporation and of its subsidiaries for the purpose of giving directors, corporate executive officers and employees of the Corporation and of its subsidiaries an incentive to contribute towards the improvement of the business performance of the Corporation and of its group companies (hereinafter referred to as the Group) and thereby improving such business performance of the Group, by making the economic interest which such directors, corporate executive officers or employees will receive correspond to the business performance of the Corporation.
II. Terms and conditions of issue of stock acquisition rights (hereinafter referred to as Stock Acquisition Rights), the terms of which the Board of Directors of the Corporation may determine pursuant to the delegation of such determination by the approval of the Meeting.
1. Maximum Limit of Aggregate Numbers of Stock Acquisition Rights
Not exceeding 27,500.
2. Payment in exchange for Stock Acquisition Rights
Stock Acquisition Rights are issued without payment of any consideration to the Corporation.
3. Matters regarding Stock Acquisition Rights
|
(1) |
Class and Number of Shares to be Issued or Transferred upon Exercise of Stock Acquisition Rights |
||||
The class of shares to be issued or transferred upon exercise of Stock Acquisition Rights shall be shares of common stock, and the number of shares to be issued or transferred upon exercise of each Stock Acquisition Right (hereinafter referred to as the Number of Granted Shares) shall be 100 shares. | ||||||
The aggregate number of shares to be issued or transferred upon exercise of Stock Acquisition Rights shall not exceed 2,750,000 shares of common stock of the Corporation (hereinafter referred to as the Common Stock). However, in the event that the Number of Granted Shares is adjusted pursuant to (2) below, the aggregate number of shares to be issued or transferred upon exercise of Stock Acquisition Rights shall not exceed the number obtained by multiplying the Number of Granted Shares after adjustment by the maximum limit of the aggregate number of Stock Acquisition Rights as prescribed in 1. above. | ||||||
(2) | Adjustment of Number of Granted Shares | |||||
In the event that the Corporation conducts a stock split (including free distribution of shares (musho-wariate)) or a consolidation of the Common Stock after the date of a resolution of the Meeting, the Number of Granted Shares shall be adjusted in accordance with the following formula: | ||||||
Number of Granted Shares after adjustment |
= | Number of Granted Shares before adjustment |
x | Ratio of split or consolidation |
||
Any fraction less than one (1) share resulting from the adjustment shall be disregarded. |
10
(3) |
Amount of the Assets to be Contributed upon Exercise of Stock Acquisition Rights | |||||
The amount of the assets to be contributed upon exercise of each Stock Acquisition Right shall be the amount obtained by multiplying the amount to be paid in per share to be issued or transferred upon exercise of Stock Acquisition Rights (hereinafter referred to as the Exercise Price), which is provided below, by the Number of Granted Shares.
|
||||||
(i) | Initial Exercise Price | |||||
The Exercise Price shall initially be as follows: | ||||||
(A) | Stock Acquisition Rights with Exercise Price Denominated in Yen | |||||
The Exercise Price shall be initially the average of the closing prices of Common Stock in the regular trading thereof on the Tokyo Stock Exchange (each hereinafter referred to as the Closing Price) for the ten (10) consecutive trading days (excluding days on which there is no Closing Price) immediately prior to the allotment date of such Stock Acquisition Rights (any fraction less than one (1) yen arising as a result of such calculation shall be rounded up to the nearest one (1) yen); provided, however, that if such calculated price is lower than any of (a) the average of the Closing Prices for the thirty (30) consecutive trading days (excluding days on which there is no Closing Price) commencing forty-five (45) trading days immediately before the day that is immediately after the allotment date of Stock Acquisition Rights (any fraction less than one (1) yen arising as a result of such calculation shall be rounded up to the nearest one (1) yen), (b) the average of the Closing Prices for the thirty (30) consecutive trading days (excluding days on which there is no Closing Price) commencing forty-five (45) trading days immediately before the date (being the allotment date of Stock Acquisition Rights) on which the Corporation fixes the Exercise Price (any fraction less than one (1) yen arising as a result of such calculation shall be rounded up to the nearest one (1) yen), or (c) the Closing Price on the allotment date of Stock Acquisition Rights (if there is no Closing Price on such date, the Closing Price on the immediately preceding trading day), the Exercise Price shall be the highest price among (a), (b) and (c) above. | ||||||
(B) | Stock Acquisition Rights with Exercise Price Denominated in U.S. Dollars | |||||
The Exercise Price shall be initially the U.S. dollar amount obtained by dividing the average of the Closing Prices for the ten (10) consecutive trading days (excluding days on which there is no Closing Price) immediately prior to the allotment date of such Stock Acquisition Rights (hereinafter referred to as the Reference Yen Price) by the average of the exchange rate quotations by a leading commercial bank in Tokyo for selling spot U.S. dollars by telegraphic transfer against yen for such ten (10) consecutive trading days (hereinafter referred to as the Reference Exchange Rate) (any fraction less than one (1) cent arising as a result of such calculation shall be rounded up to the nearest one (1) cent); provided, however, that if the Reference Yen Price is lower than any of (a) the average of the Closing Prices for the thirty (30) consecutive trading days (excluding days on which there is no Closing Price) commencing forty-five (45) trading days immediately before the day that is immediately after the allotment date of Stock Acquisition Rights, (b) the average of the Closing Prices for the thirty (30) consecutive trading days (excluding days on which there is no Closing Price) commencing forty-five (45) trading days immediately before the date (being the allotment date of Stock Acquisition Rights) on which the Corporation fixes the Exercise Price, or (c) the Closing Price on the allotment date of Stock Acquisition Rights (if there is no Closing Price on such date, the Closing Price on the immediately preceding trading day), the Exercise Price shall be the U.S. dollar amount obtained by dividing the highest price among (a), (b) and (c) above by the Reference Exchange Rate (any fraction less than one (1) cent arising as a result of such calculation shall be rounded up to the nearest one (1) cent). |
11
(ii) | Adjustment of Exercise Price | |
In the event that the Corporation conducts a stock split (including free distribution of shares (musho-wariate)) or consolidation of the Common Stock after the allotment date of Stock Acquisition Rights, the Exercise Price shall be adjusted in accordance with the following formula, and any fraction less than one (1) yen or one (1) cent resulting from the adjustment shall be rounded up to the nearest one (1) yen or one (1) cent. |
Exercise Price after adjustment |
= |
Exercise Price before adjustment |
x |
1 |
Ratio of split or consolidation |
In addition, in the case of a merger with any other company, corporate split or reduction of the amount of capital of the Corporation, or in any other case similar thereto where an adjustment of Exercise Price shall be required, in each case after the allotment date of Stock Acquisition Rights, the Exercise Price shall be adjusted appropriately to the extent reasonable. | ||
(4) | Period during which Stock Acquisition Rights May be Exercised | |
The period during which Stock Acquisition Rights may be exercised will be the period from the allotment date of Stock Acquisition Rights to the day on which ten (10) years have passed from such allotment date. | ||
(5) | Conditions for the Exercise of Stock Acquisition Rights | |
(i) | No Stock Acquisition Right may be exercised in part. | |
(ii) | In the event of a resolution being passed at a general meeting of shareholders of the Corporation for an agreement for any consolidation, amalgamation or merger (other than a consolidation, amalgamation or merger in which the Corporation is the continuing corporation), or in the event of a resolution being passed at a general meeting of shareholders of the Corporation (or, where a resolution of a general meeting of shareholders is not necessary, at a meeting of the Board of Directors of the Corporation) for any agreement for share exchange (kabushiki-kokan) or any plan for share transfer (kabushiki-iten) pursuant to which the Corporation is to become a wholly-owned subsidiary of another corporation, Stock Acquisition Rights may not be exercised on and after the date of such resolution. | |
(iii) | Conditions for the exercise of Stock Acquisition Rights other than the conditions referred to above shall be determined by the Board of Directors of the Corporation. | |
(6) | Mandatory Repurchase of Stock Acquisition Rights | |
Not applicable. | ||
(7) | Matters concerning the Amount of Capital and the Additional Paid-in Capital Increased by the Issue of the Shares upon Exercise of Stock Acquisition Rights | |
(i) | The amount of capital increased by the issue of the shares upon exercise of Stock Acquisition Rights shall be the amount obtained by multiplying the maximum limit of capital increase, as calculated in accordance with the provisions of Paragraph 1, Article 40 of the Company Accounting Regulations, by 0.5, and any fraction less than one (1) yen arising as a result of such calculation shall be rounded up to the nearest one (1) yen. | |
(ii) | The amount of additional paid-in capital increased by the issue of the shares upon exercise of Stock Acquisition Rights shall be the amount obtained by deducting the capital to be increased, as provided in (i) above, from the maximum limit of capital increase, as also provided in (i) above. | |
(8) | Restrictions on the Acquisition of Stock Acquisition Rights through Transfer | |
The Stock Acquisition Rights cannot be acquired through transfer, unless such acquisition is expressly approved by the Board of Directors of the Corporation. |
12
< SHAREHOLDERS PROPOSAL (PROPOSAL 4) >
Proposal 4 is proposed by 36 shareholders.
4. | To amend the Articles of Incorporation with respect to disclosure to shareholders regarding remuneration paid to each Director. | |
(1) | Proposal | |
It is proposed that the Corporation add the following new provision to its Articles of Incorporation: | ||
With respect to remuneration determined by the Compensation Committee and paid to Directors during a business year, the amount of remuneration paid to each of the top five (5) Directors in terms of amount of remuneration shall be disclosed in the business report that is attached to the convocation notice of the ordinary general meeting of shareholders held with respect to such business year. | ||
(2) | Reasons for Proposal | |
Since 2002, essentially the same proposal has been submitted for approval. Last year, the proposal was accepted by shareholders holding 46.7% of voting shares. In the United States, it is said that if shareholder proposals are accepted by 10% or more of voters, the board of directors must reflect in its governance this voice of the shareholders. In this sense, a nearly 50% in-favor vote is significant. These figures reflect the global trend toward disclosing the remuneration paid to individual directors. | ||
The Board of Directors says that disclosing the total amount of remuneration is sufficient. However, the convocation notice for last years general meeting of shareholders indicated only that Directors and Corporate Executive Officers were paid a total of ¥2,440 million (fixed remuneration of ¥969 million + bonus linked to business results of ¥297 million + retirement allowances of ¥1,174 million). The remuneration paid to the three Corporate Executive Officers who are also Directorswhether in total or individuallyis unclear. Now in particular, to augment management transparency, it is essential to disclose the individual remuneration of at least the top five (5) Directors. The proposal outlined above is based on the conviction that such disclosure will raise Sonys international standing and augment corporate value. |
13
< Opinion of the Board of Directors of the Corporation >
The Board of Directors of the Corporation opposes the proposal.
The Corporation has taken various measures within the framework of the Commercial Code to separate the role of Executive Officer and Director and to strengthen the Corporations Corporate Governance, including the introduction of the Corporate Executive Officer system in 1997, which is unique to the Corporation. In addition, upon completion of the ordinary general meeting of shareholders held in 2003, the Corporation adopted the new corporate governance system under the Commercial Code referred to as the Company with Committees system. As a result, three statutory committees were established: the Nominating Committee, the Audit Committee, and the Compensation Committee, and a majority of members of each of those committees consists of outside Directors. Under this new corporate governance system, Corporate Executive Officers were also established. Under this committee system, the amounts of remuneration for each Director and Corporate Executive Officer are determined by the Compensation Committee, and the basic policy regarding remuneration for the Directors and the Corporate Executive Officers as determined by the Compensation Committee has been disclosed in the Corporations Business Report.
The aggregate amount of remuneration paid to the Directors and the Corporate Executive Officers by the Corporation has been disclosed to all shareholders in the Corporations Business Report with a breakdown of fixed remuneration, bonuses linked to business results, and retirement allowances paid to both groups of Directors and Corporate Executive Officers. In addition, in the basic policy regarding remuneration for Directors and Corporate Executive Officers, the Corporation will clarify that the decision on remuneration is an objective decision that is based on research by a third party regarding remuneration of management of both domestic and foreign companies. Moreover, the Corporation has concretely disclosed a standard for the determination of the amounts of bonus linked to business results. Starting from the fiscal year ended March 31, 2006, for the purpose of realizing remuneration linked to business results and shareholder value, the Corporation has repealed the retirement allowance system and introduced a retirement shares allowance system linked to the Corporations share price. (Please refer to pages 18 and 19)
The Board of Directors believes that the Corporations current procedure that discloses the aggregate amount of remuneration for Directors and Corporate Executive Officers and clarifies the standard of distribution is adequate from the standpoint of existing law, business practice and corporate governance.
In addition to executive remuneration, the Corporation will continue to disclose beneficial information for our shareholders and investors; therefore, the Board of Directors opposes the establishment of the provision under this proposal that forces the Directors to disclose individual remuneration.
At the 89th Ordinary General Meeting of Shareholders held on June 22, 2006, of the number of voting rights held by shareholders in attendance, the number of voting rights exercised up to the preceding day in writing and via the Internet was reported, with a breakdown of the number of in favor and opposed votes for each proposal. It later became evident, however, that due to an administrative mistake in the calculation, a portion of voting rights exercised as opposed to the shareholder proposal were counted as votes in favor of such proposal. As a result, the number of voting rights in favor of the shareholder proposal has been corrected to 42% of the number of voting rights exercised in writing and via the Internet, while the Corporation previously reported that such number represented 47%.
14
[For Reference]
Summary of Limited Liability Agreement
Pursuant to the Articles of Incorporation, the Corporation entered into the Limited Liability Agreement with each of all 10 outside Directors. A summary of that Agreement is as follows:
(1) | In a case where the Director is liable to the Corporation after the execution of this Agreement for damages caused by the negligence of his/her duties as a director of the Corporation pursuant to Article 423, Paragraph 1 of the Company Law, such liabilities shall be limited to the higher of either thirty million yen (30,000,000 yen) or an aggregate sum of the amounts prescribed in Article 425, Paragraph 1 of the Company Law only where the Director acted in good faith without any gross negligence in performing his/her duties. |
(2) |
In a case where the Director is reelected as an outside Director of the Corporation and reassumes his/her office as such on the expiration of the term of his/her office as an outside Director of the Corporation, this Agreement shall continue to be effective after the reelection and re-assumption without any action or formality.
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15
Summary of Stock Acquisition Rights (SARs) issued by the Corporation in the past (outstanding as of March 31, 2007)
Name (Date of issuance) |
Exercise period |
Total number of |
Number of shares to be issued or transferred |
Exercise price |
Percentage of |
The first series of Common Stock Acquisition Rights (December 9, 2002) |
December 9, 2003 ~ December 8, 2012 |
11,241 |
1,124,100 |
¥ 5,396.0 |
6.4% |
The third series of Common Stock Acquisition Rights (March 31, 2003) |
April 1, 2003 ~ March 31, 2013 |
10,532 |
1,053,200 |
U.S.$ 36.57 |
27.2% |
The fourth series of Common Stock Acquisition Rights (November 14, 2003) |
November 14, 2004 |
10,081 |
1,008,100 |
¥ 4,101.0 |
27.9% |
The sixth series of Common Stock Acquisition Rights (March 31, 2004) |
April 1, 2004 |
10,325 |
1,032,500 |
U.S.$ 40.90 |
15.6% |
The seventh series of Common Stock Acquisition Rights (November 18, 2004) |
November 18, 2005 |
11,867 |
1,186,700 |
¥ 3,782.0 |
16.7% |
The ninth series of Common Stock Acquisition Rights (March 31, 2005) |
April 1, 2005 |
9,560 |
956,000 |
U.S.$ 40.34 |
5.3% |
The tenth series of Common Stock Acquisition Rights (November 17, 2005) |
November 17, 2006 |
11,131 |
1,113,100 |
¥ 4,060.0 |
1.0% |
The eleventh series of Common Stock Acquisition Rights (November 17, 2005) |
November 18, 2005 |
13,087 |
1,308,700 |
U.S.$ 34.14 |
4.3% |
The twelfth series of Common Stock Acquisition Rights (November 16, 2006) |
November 16, 2006 ~ November 15, 2016 |
10,695 |
1,069,500 Common Stock |
¥ 4,756.0 |
0.0% |
The thirteenth series of Common Stock Acquisition Rights (November 16, 2006) |
November 17, 2006 ~ November 16, 2016 |
14,498 |
1,449,800 Common Stock |
U.S.$ 40.05 |
0.0% |
Note 1: | All series of Stock Acquisition Rights were issued for the purpose of granting stock options. Accordingly, no cash payment was required for the allocation. |
Note 2: | Conditions for exercise of Stock Acquisition Rights are set forth in the Agreement Concerning Allocation of the Stock Acquisition Rights of Sony Corporation entered into between the Corporation and each person to whom Stock Acquisition Rights were allocated ("Allocation Agreement"), pursuant to the approval of the ordinary general meeting of shareholders and the resolution of the board of directors. |
In light of the granting purpose (contributing to the improvement of the mid- and long- term business performance of Sony Group and thereby improving such business performance of Sony Group), the Allocation Agreement provides restrictions on exercise of Stock Acquisition Rights such as a restricted period of exercise (at least one-year period from the allotment date), the number of exercisable stock acquisition rights, enrollment requirement and others.
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16
(1) Stock Acquisition Rights held by Directors and Corporate Executive Officers of the Corporation (as of March 31, 2007)
Name |
Directors (Excluding Outside Directors and Directors who concurrently serve as Corporate Executive Officers) |
Outside Directors |
Corporate Executive Officers |
|||
Number of shares |
Number of |
Number of shares |
Number of |
Number of shares |
Number of |
|
The first series of Common Stock Acquisition Rights |
1,800 |
1 |
0 |
0 |
14,400 |
4 |
The third series of Common Stock Acquisition Rights |
0 |
0 |
0 |
0 |
215,400 |
2 |
The fourth series of Common Stock Acquisition Rights |
20,000 |
1 |
9,000 |
5 |
23,000 |
4 |
The sixth series of Common Stock Acquisition Rights |
0 |
0 |
0 |
0 |
225,000 |
2 |
The seventh series of Common Stock Acquisition Rights |
1,800 |
1 |
9,000 |
5 |
102,000 |
5 |
The ninth series of Common Stock Acquisition Rights |
0 |
0 |
0 |
0 |
230,000 |
2 |
The tenth series of Common Stock Acquisition Rights |
1,800 |
1 |
14,400 |
8 |
159,000 |
5 |
The eleventh series of Common Stock Acquisition Rights |
0 |
0 |
0 |
0 |
430,000 |
2 |
The twelfth series of Common Stock Acquisition Rights |
1,800 |
1 |
18,000 |
10 |
237,000 |
5 |
The thirteenth series of Common Stock Acquisition Rights |
0 |
0 |
0 |
0 |
430,000 |
2 |
(2) Stock Acquisition Rights allocated to employees and others by the Corporation during the fiscal year ended March 31, 2007
The details of these Stock Acquisition Rights are mentioned in the twelfth and thirteenth series of Common Stock Acquisition Rights above.
Stock Acquisition Rights allocated to employees of the Corporation, directors and employees of the Corporations subsidiaries
Name |
Employees of the Corporation |
Directors and employees of the Corporations subsidiaries |
||
Number of shares to be |
Number of persons allocated |
Number of shares to be |
Number of persons allocated |
|
The twelfth series of Common Stock Acquisition Rights |
293,400 |
215 |
519,300 |
360 |
The thirteenth series of Common Stock Acquisition Rights |
0 |
0 |
1,019,800 |
509 |
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Amounts of remuneration paid to Directors and Corporate Executive Officers (For the fiscal year ended March 31, 2007)
|
Fixed Remuneration |
Bonus linked to |
Retirement Allowances (including Phantom restricted stock plan) |
|||
Number of persons |
Amount |
Number of persons |
Planned payment amount |
Number of persons |
Planned payment amount |
|
Directors (Outside Directors) |
11 (Note 1) (10) |
Million Yen 169 (153) |
- ( - ) |
Million Yen - (Note 2) ( - ) |
1 ( - ) |
Million Yen 34 (Note 3) ( - ) |
Corporate |
7 |
912 |
7 |
751 (Note3) |
- |
- |
Total |
18 |
1,081 |
7 |
751 |
1 |
34 |
Note 1: |
The number of persons does not include three Directors who concurrently serve as Corporate Executive Officers, because the Corporation does not pay any remuneration for services as Director to Directors who concurrently serve as Corporate Executive Officers. |
Note 2: |
The Corporation does not pay bonuses linked to business results to Directors who do not concurrently serve as Corporate Executive Officers. |
Note 3: |
The amount that the Corporation plans to pay as bonuses linked to business results and Retirement Allowances will be paid in June 2007 pursuant to determination by the Compensation Committee at its meeting held on April 13, 2007, but excludes the amount paid in June 2006 as bonuses linked to business results for the fiscal year ended March 31, 2006 (a total of ¥825 million for 7 Corporate Executive Officers). Of the amount the Corporation expects to pay as Retirement Allowances, the amount to be paid under Phantom restricted stock plan will be calculated using the price of the Corporations common stock at the time of resignation. The preliminary calculation for the purpose of the above table uses the share price (closing price) of the Corporations common stock as of March 30, 2007. |
Note 4: |
In addition to the above, during the fiscal year under review the Corporation issued Stock Acquisition Rights for the purpose of granting stock options to Directors and Corporate Executive Officers and recorded ¥5.5 million for Directors (¥5.0 million for Outside Directors) and ¥276 million for Corporate Executive Officers in expenses. (Please refer to page 16.) |
Basic policy regarding remuneration for Directors and Corporate Executive Officers
The basic policy regarding remuneration for the Directors and the Corporate Executive Officers, as determined by the Compensation Committee, is as follows:
(1) Basic policy of Director remuneration
Taking into account that the main duty of the Directors is to supervise the performance of business operations of the Sony Group and the fact that Sony is a global company, in order to improve such function of the Directors, the following two elements shall constitute the basic policy for the determination of the remuneration of Directors:
- |
Attracting and retaining an adequate talent pool of Directors possessing the requisite abilities to excel in the global marketplace; and | |
- |
Ensuring the effectiveness of the supervisory function of the Directors. |
Based upon the above, the remuneration of Directors shall consist of the following three components:
- |
Fixed remuneration; |
18
- |
Remuneration linked to share price; and | |
- |
Phantom restricted stock plan. |
The schedule for the amount of each component and its percentage of total remuneration shall be determined in conformance with the basic policy above. Remuneration of Directors shall be at an appropriate level determined based upon research by a third party regarding remuneration of management of both domestic and foreign companies. The Director remuneration shall not be paid to those Directors who concurrently serve as Corporate Executive Officers.
Regarding the Phantom restricted stock plan which was introduced in the fiscal year ended March 31, 2006, points fixed every year by the Compensation Committee shall be granted to Directors every year during his/her tenure, and at the time of resignation, the remuneration amount shall be calculated by multiplying Sonys common stock price by accumulated points. The resigning Director shall purchase Sonys common stock with this remuneration.
(2) Basic policy of Corporate Executive Officer remuneration
Taking into account that Corporate Executive Officers are key members of management responsible for executing the business operations of Sony, in order to further improve the business results of Sony, the following two elements shall constitute the basic policy for the determination of the remuneration of Corporate Executive Officers:
- |
Attracting and retaining an adequate talent pool of Corporate Executive Officers possessing the requisite abilities to excel in the global marketplace; and | |
- |
Providing effective incentives to improve business results on a short term, medium and long term basis. |
Based upon the above, remuneration of Corporate Executive Officers shall consist of the following four components:
- |
Fixed remuneration; | |
- |
Bonus linked to business results; | |
- |
Remuneration linked to share price; and | |
- |
Phantom restricted stock plan. |
The schedule for the amount of each component and its percentage of total remuneration shall be determined in conformance with the above basic policy with an emphasis on linking remuneration to business results and shareholder value. Remuneration of Corporate Executive Officers shall be at an appropriate level determined based upon research by a third party regarding remuneration of management of both domestic and foreign companies.
Specifically, the amount of bonus linked to business results shall be determined based upon consolidated business results of Sony, such as operating margin and the level of achievement in respect of the business area(s) for which the relevant Corporate Executive Officer is responsible, and the amount paid to Corporate Executive Officers shall fluctuate within the range from 0% to 200% of the base amount.
Regarding the Phantom restricted stock plan which was introduced in the fiscal year ended March 31, 2006, points fixed every year by the Compensation Committee shall be granted to Corporate Executive Officers every year during his/her office, and at the time of resignation, the remuneration amount shall be calculated by multiplying Sonys common stock price by accumulated points. The resigning Corporate Executive Officer shall purchase Sonys common stock with this remuneration.
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Holders of American Depositary Receipts / European Depositary Receipts of record as of March 31, 2007, desiring to have their shares voted by the Depositary at the Meeting should execute the enclosed Voting Instruction Form and return it to the Depositary on or before 3:00 p.m. (New York time), June 15, 2007.
If your instructions are not received at or prior to that time, the Depositary intends to give a discretionary proxy for your vote to a person designated by Sony Corporation.
JPMorgan Chase Bank, N.A., Depositary
Dated: May 31, 2007
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SONY CORPORATION (Registrant) |
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By: | /s/ Nobuyuki Oneda | |||
(Signature) Nobuyuki Oneda Corporate Executive Officer, Executive Vice President and Chief Financial Officer |
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