DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to § 240.14a-12 |
Community Bank System, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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No fee required. |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
(1) Title of each class of securities to which transaction applies:
(2) Aggregate number of securities to which transaction applies:
(3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule
0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):
(4) Proposed maximum aggregate value of transaction:
(5) Total fee paid:
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee
was paid previously. Identify the previous filing by registration
statement number, or the Form or Schedule and the date of its filing. |
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(1) Amount Previously Paid: |
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(2) Form, Schedule or Registration Statement No.: |
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(3) Filing Party: |
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COMMUNITY BANK SYSTEM, INC.
5790 Widewaters Parkway
DeWitt, New York 13214-1883
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
April 17, 2008
To the Shareholders of Community Bank System, Inc.:
At the direction of the Board of Directors of Community Bank System, Inc., a Delaware
corporation (the Company), NOTICE IS HEREBY GIVEN that the Annual Meeting of Shareholders of the
Company (the Meeting) will be held at 1:00 p.m. on Wednesday, May 21, 2008 at the Regina A. Quick
Center for the Arts, St. Bonaventure University, St. Bonaventure, New York in order to vote on the
following matters:
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1. |
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Elect three directors to hold office for a term of
three years and until their successors have been duly elected; |
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2. |
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Ratify the appointment of PricewaterhouseCoopers LLP as
the Companys independent registered public accounting firm for the
2008 fiscal year; |
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3. |
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Consider a shareholder proposal to eliminate the
classified board of directors; and |
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Transact of any other business which may properly be
brought before the Meeting or any adjournment thereof. |
By Order of the Board of Directors
Donna J. Drengel
Secretary
YOUR VOTE IS IMPORTANT. YOU ARE THEREFORE REQUESTED TO SIGN AND RETURN THE ENCLOSED PROXY CARD AS
PROMPTLY AS POSSIBLE, EVEN IF YOU EXPECT TO BE PRESENT AT THE MEETING. YOU MAY WITHDRAW YOUR PROXY
AT ANY TIME PRIOR TO THE MEETING, OR IF YOU DO ATTEND THE MEETING, YOU MAY WITHDRAW YOUR PROXY AT
THAT TIME AND VOTE IN PERSON IF YOU WISH.
TABLE OF CONTENTS
COMMUNITY BANK SYSTEM, INC.
5790 Widewaters Parkway
DeWitt, New York 13214-1883
PROXY STATEMENT
FOR ANNUAL MEETING OF SHAREHOLDERS, MAY 21, 2008
This Proxy Statement is furnished as part of the solicitation of proxies by the Board of
Directors (the Board) of Community Bank System, Inc. (the Company), the holding company for
Community Bank, N.A. (the Bank), for use at the Annual Meeting of Shareholders of the Company
(the Meeting) to be held at 1:00 p.m. on Wednesday, May 21, 2008, at the Regina A. Quick Center
for the Arts, St. Bonaventure University, St. Bonaventure, New York. This Proxy Statement and the
form of Proxy are first being sent to Shareholders on approximately April 17, 2008.
At the Meeting, the Shareholders will be asked to vote for the election of directors and the
ratification of PricewaterhouseCoopers LLP as the Companys independent registered public
accounting firm for the 2008 fiscal year. Three of the total of nine directors who currently serve
on the Companys Board will stand for re-election to the Board at the Meeting. Voting will also
be conducted on any other matters which are properly brought before the Meeting, including a
shareholder proposal.
VOTING RIGHTS AND PROXIES
The Board has fixed the close of business on April 3, 2008 as the record date for determining
which Shareholders are entitled to notice of and to vote at the Meeting. At the close of business
on the record date, 29,904,232 shares of common stock were outstanding and entitled to vote at the
Meeting, which is the Companys only class of voting stock. Each share of outstanding common stock
is entitled to one vote with respect to each item to come before the Meeting. The Bylaws of the
Company provide that one-third of the outstanding shares of the Company, represented in person or
by proxy, shall constitute a quorum at a Shareholder meeting.
If the enclosed form of Proxy is properly executed and returned to the Company prior to or at
the Meeting, and if the Proxy is not revoked prior to its exercise, all shares represented thereby
will be voted at the Meeting and, where instructions have been given by a Shareholder, will be
voted in accordance with such instructions.
Any Shareholder executing a Proxy which is solicited hereby has the power to revoke it at any
time prior to its exercise. A Proxy may be revoked by giving written notice to the Secretary of
the Company at the Companys address set forth above, by attending the Meeting and voting the
shares of stock in person, or by executing and delivering to the Secretary a later-dated Proxy.
The Company will bear all costs of soliciting Proxies. The solicitation of Proxies will be by
mail, but Proxies may also be solicited by telephone, telegram, or in person by directors,
officers, and other regular employees of the Company or of the Bank. Should the Company, in order
to solicit Proxies, request the assistance of other financial institutions, brokerage houses, or
other custodians, nominees, or fiduciaries, the Company will reimburse such persons for their
reasonable expenses in forwarding proxy materials to Shareholders and obtaining their Proxies.
The Annual Report of the Company for the fiscal year ended December 31, 2007, incorporating
the Form 10-K filed by the Company with the Securities and Exchange Commission, is being sent to
Shareholders with this Proxy Statement.
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS
The following table provides information as of December 31, 2007 with respect to any person
known by the Company to beneficially own more than 5% of the Companys outstanding stock. The
information included in the table is from Schedules 13G filed with the Securities and Exchange
Commission by the listed beneficial owners.
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Number of Shares |
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Name and Address |
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of Common Stock |
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of Beneficial Owner |
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Beneficially Owned |
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Percent of Class |
Barclays Global Investors, NA
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2,691,111 |
(1) |
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9.07 |
% |
45 Freemont Street
San Francisco, CA 94105 |
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Dimensional Fund Advisors LP
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2,533,291 |
(2) |
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8.54 |
% |
1299 Ocean Avenue
Santa Monica, CA 90401 |
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(1) |
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Based on information contained in the referenced Schedule 13G filing, Barclays Global
Investors, NA, has sole voting power with respect to 2,229,081 shares and sole dispositive
power with respect to all shares listed. |
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Based on information contained in the referenced Schedule 13G filing, Dimensional Fund
Advisors LP has sole voting power and sole dispositive power with respect to all shares
listed. |
2
ITEM ONE: ELECTION OF DIRECTORS AND INFORMATION WITH
RESPECT TO DIRECTORS AND EXECUTIVE OFFICERS
The first item to be acted upon at the Meeting is the election of three directors, each to
hold office for three years and until his successor shall have been duly elected and qualified.
Directors Brian R. Ace, Paul M. Cantwell, Jr., and William M. Dempsey, whose terms are scheduled to
expire as of the date of the Meeting, will stand for re-election. The nominees receiving a
plurality of the votes represented in person or by proxy at the Meeting will be elected directors.
All Proxies in proper form which are received by the Board prior to the election of directors
at the Meeting will be voted FOR the nominees listed below, unless authority is withheld in the
space provided on the enclosed Proxy. Each nominee is presently a director of the Company, and
each director of the Company is also presently a director of the Bank. In the event any nominee
declines or is unable to serve, it is intended that the Proxies will be voted for a successor
nominee designated by the Board. All nominees have indicated a willingness to serve, and the Board
knows of no reason to believe that any nominee will decline or be unable to serve if elected. The
nine members of the Board whose terms will continue beyond the Meeting (including the nominees for
election at the Meeting, if elected) are expected to continue to serve on the Board until their
respective terms expire or until attainment of mandatory retirement age in accordance with the
Companys bylaws.
The information set forth below is furnished for each nominee for director to be elected at
the Meeting and each director of the Company whose term of office continues after the Meeting. The
share ownership numbers for certain directors include shares that would be issuable upon exercise
of Offset Options granted to these directors in order to reduce the Companys liability under its
Stock Balance Plan. The purpose of the Offset Options is explained on page 12. See footnote (e)
on pages 6-7 for the number of currently exercisable stock options (including, without limitation,
Offset Options) held by specific directors.
NOMINEES FOR DIRECTOR AND DIRECTORS CONTINUING IN OFFICE
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Director of |
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Shares of Company Common |
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the |
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Business |
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Stock Beneficially Owned (c) |
Name and |
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Company |
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Experience During |
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as of April 3, 2008 (d) |
Age (a) |
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Since |
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Past Five Years (b) |
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Number(e) |
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Percent |
Nominees (for terms to expire
at Annual Meeting in 2011): |
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Brian R. Ace (g)
Age 53
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2003 |
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Owner, Laceyville
Hardware,
Laceyville,
Pennsylvania.
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75,490 |
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.25 |
% |
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Paul M. Cantwell, Jr.
Age 66
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2001 |
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Owner, law firm of
Cantwell &
Cantwell, Malone,
New York. Prior to
January 2001,
Chairman and
President, The
Citizens National
Bank of Malone.
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157,352 |
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.53 |
% |
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Director of |
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the |
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Stock Beneficially Owned (c) |
Name and |
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Company |
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Experience During |
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as of April 3, 2008 (d) |
Age (a) |
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Since |
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Past Five Years (b) |
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Number(e) |
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Percent |
William M. Dempsey
Age 69
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1984 |
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Retired. Prior to
2001, Assistant to
the President,
Rochester Institute
of Technology,
Rochester, New
York; President/Dean,
American
College
of Management and
Technology (RIT),
Dubrovnik, Croatia
(August 1997 July
1999); prior to
August 1997, Vice
President of
Finance and
Administration,
RIT.
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120,144 |
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.40 |
% |
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Directors Continuing in Office: |
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Terms expiring at Annual Meeting in 2009: |
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David C. Patterson
Age 66
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1991 |
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President and owner
of Wight and
Patterson, Inc.,
manufacturer and
seller of livestock
feed located in
Canton, New York.
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132,952 |
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.44 |
% |
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Sally A. Steele (g)
Age 52
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2003 |
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Attorney,
self-employed as
general
practitioner with
concentration in
real
estate and elder
law, Tunkhannock,
Pennsylvania.
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74,799 |
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.25 |
% |
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Mark E. Tryniski
Age 47
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2006 |
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President and Chief
Executive Officer
of the Company.
From August 2004
through July 31,
2006, Executive
Vice President and
Chief Operating
Officer of the
Company. From
March 2004 through
July 2004,
Executive Vice
President, Chief
Operating Officer
and Chief Financial
Officer of the
Company. From July
2003 through
February 2004,
Executive Vice
President and Chief
Financial Officer
of the Company.
Prior to 2003,
partner at the firm
of
PricewaterhouseCoopers LLP in Syracuse,
New York.
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65,930 |
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.22 |
% |
4
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Director of |
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Shares of Company Common |
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the |
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Stock Beneficially Owned (c) |
Name and |
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Company |
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Experience During |
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as of April 3, 2008 (d) |
Age (a) |
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Since |
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Past Five Years (b) |
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Number(e) |
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Percent |
Terms expiring at Annual Meeting in 2010: |
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Nicholas A. DiCerbo
Age 61
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1984 |
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Partner, law firm
of DiCerbo and
Palumbo, Olean, New
York.
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294,943 |
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.98 |
% |
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James A. Gabriel
Age 60
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1984 |
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Owner, law firm of
Franklin & Gabriel,
Ovid, New York.
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177,009 |
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.59 |
% |
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Charles E. Parente (f)
Age 67
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2004 |
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Chief Executive
Officer of Pagnotti
Enterprises, Inc.,
a diversified
holding company
whose primary
business includes
workers
compensation
insurance, real
estate, anthracite
coal mining
preparation and
sales; Chairman of
CP Media, LLC,
owner and operator
of broadcast
television
stations.
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348,274 |
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1.16 |
% |
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Shares of Company Common |
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Business |
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Stock Beneficially Owned (c) |
Name and |
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Experience During |
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as of April 3, 2008 (d) |
Age (a) |
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Past Five Years (b) |
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Number(e) |
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Percent |
The following information summarizes the security ownership of the
named executive officers of the Bank who are not directors: |
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Scott A. Kingsley
Age 43
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Executive Vice President,
Chief Financial Officer.
Prior to August 2004,
Vice President and Chief
Financial Officer of
Carlisle Engineered
Products, Inc.
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26,690 |
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.09 |
% |
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Shares of Company Common |
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Business |
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Stock Beneficially Owned (c) |
Name and |
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Experience During |
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as of April 3, 2008 (d) |
Age (a) |
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Past Five Years (b) |
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Number(e) |
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Percent |
Brian D. Donahue
Age 52
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Executive Vice President
and Chief Banking Officer
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72,455 |
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.24 |
% |
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Thomas A. McCullough
Age 61
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President, Pennsylvania
Banking. Prior to
November 2003, President
and Chief Executive
Officer of Grange
National Banc Corp.
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31,677 |
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.11 |
% |
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J. David Clark
Age 54
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Senior Vice President and
Chief Credit Officer
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63,752 |
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.21 |
% |
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Number of shares of Company common stock beneficially owned by all
directors, persons chosen to become directors and executive
officers of the Company as a group (14 persons) |
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1,646,782 |
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5.37 |
% |
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(a) |
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No family relationships exist between any of the aforementioned directors or executive
officers of the Company. |
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(b) |
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Other than Mr. Tryniski, who serves as a director of CONMED Corporation, and Mr. Parente,
who serves as a director of W.P. Carey & Co. LLC, no nominee or continuing director of the
Company holds a directorship with any public company (other than the Company) which is
registered under the Securities Exchange Act of 1934, or with any company which is a
registered investment company under the Investment Company Act of 1940. |
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(c) |
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Represents all shares as to which named the individual possessed sole or shared voting or
investment power as of April 3, 2008. Includes shares held by, in the name of, or in trust
for, the spouse and dependent children of the named individual and other relatives living in
the same household, even if beneficial ownership has been disclaimed as to any of these
shares by the nominee or director. |
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(d) |
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The listed amounts include shares as to which certain directors and named executive
officers are beneficial owners but not the sole beneficial owners as follows: Mr. Ace holds
3,828 shares jointly with his wife, his wife holds 121 shares, and 16,457 shares are held in
the name of Laceyville Hardware, of which Mr. Ace is owner; Mr. Cantwells wife holds 10,450
shares; Mr. Clark holds 3,300 shares with his wife and is the beneficial owner of 11,056
shares held by the Companys 401(k) Plan; Mr. DiCerbo holds 66,594 shares jointly with his
wife, 98,290 shares are held in the name of the law partnership of DiCerbo and Palumbo of
which 150 shares are pledged as security for a letter of credit, and his wife holds 1,845
shares; Mr. Donahue is the beneficial owner of 4,801 shares held by the Companys 401(k)
Plan; Mr. Kingsley is the beneficial owner of 593 shares held by the Companys 401(k) Plan;
Mr. McCullough holds 108 shares jointly with his wife and is the beneficial owner of 1,994
shares held by the Companys 401(k) Plan; Mr. Parente holds 16,000 shares as Trustee of the
C.E. Parente Trust U/A, his wife holds 3,000 shares, and 293,000 shares are held by a
partnership controlled by Mr. Parente; Mr. Patterson holds 4,760 shares jointly with his wife
and 5,610 shares as Trustee for the Wight and Patterson Retirement Plan; Ms. Steele holds
38,622 shares jointly with her husband; and Mr. Tryniski is the beneficial owner of 4,987
shares held by the Companys 401(k) Plan. |
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(e) |
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Includes shares that the following individuals currently have the right to acquire, or will
have the right to acquire within 60 days of April 3, 2008, through exercise of stock options
issued by the Company: Mr. Ace, 40,577 shares; Mr. Cantwell, 43,802 shares; Mr. Clark, 40,294
shares; Mr. Dempsey, 115,794 shares; |
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Mr. DiCerbo, 106,088 shares; Mr. Donahue, 52,262 shares; Mr. Gabriel, 103,874 shares;
Mr. Kingsley, 20,992 shares; Mr. McCullough, 27,504 shares; Mr. Parente, 28,461 shares; Mr.
Patterson, 103,734 shares; Ms. Steele, 36,177 shares; and Mr. Tryniski, 42,661 shares.
These shares are included in the total number of shares outstanding for the purpose of
calculating the percentage ownership of the foregoing individuals and of the group as a
whole, but not for the purpose of calculating the percentage ownership of other individuals
listed in the foregoing table. |
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(f) |
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Pursuant to the terms of a Merger Agreement, dated as of March 11, 2004, providing for the
merger of First Heritage Bank with and into the Bank (which merger was consummated in May
2004), the Company agreed to appoint one of First Heritage Banks former shareholders,
Charles E. Parente, to serve as a member of the Companys Board of Directors for a term
expiring at the 2007 Annual Shareholders Meeting. The Merger Agreement further provided
that, subject to the exercise of the Boards fiduciary duty, Mr. Parente would be nominated
for at least one additional three-year term upon expiration of his initial term, and that the
Board would recommend that the Companys Shareholders vote in favor of his re-election. |
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(g) |
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Pursuant to the terms of a Merger Agreement, dated as of June 7, 2003, providing for the
merger of Grange National Banc Corp. (Grange) with and into the Company (which merger was
consummated in November 2003), the Company agreed to appoint two of Granges former
directors, Brian R. Ace and Sally A. Steele, to serve as members of the Companys Board of
Directors for terms expiring at the 2005 and 2006 annual Shareholders meetings, respectively.
The Merger Agreement further provided that, subject to the exercise of the Boards fiduciary
duty, Mr. Ace and Ms. Steele would be nominated for at least one additional three-year term
upon expiration of these initial terms, and that the Board would recommend that the Companys
Shareholders vote in favor of their re-election. |
CORPORATE GOVERNANCE
The Company maintains a corporate governance section on its website which contains our
principal governance documents including the Companys Corporate Governance Guidelines, Codes of
Conduct applicable to directors, executive officers and employees, the Companys Whistleblower
Policy, and the Committee Charters for the Audit Committee, Compensation Committee, and the
Nominating and Corporate Governance Committee. These corporate governance documents are available
on our website at www.communitybankna.com under the heading Investor Relations Corporate
Information, and a copy will be provided to any shareholder who requests a copy from the Company.
Director Independence
The New York Stock Exchange (NYSE) listing standards and the Companys Corporate Guidelines
require the Board of Directors to be comprised of at least a majority of independent directors.
The Board has determined that 7 of the 9 directors nominated to serve on the Board or continuing in
office after the Meeting are independent under the NYSE standards and the Companys Corporate
Governance Guidelines.
For a director to be considered independent, the Board must determine that the director does
not have any direct or indirect material relationship with the Company. To assist it in
determining director independence, the Board uses categorical standards which conform to, or are
more exacting than, the independence requirements in the NYSE listing standards. Under these
standards, absent other material relationships, transactions or interests, a director will be
deemed to be independent unless within the
7
preceding three years: (i) the director was employed by the Company or received more than
$100,000 per year in direct compensation from the Company, other than director and committee fees
and pension or other forms of deferred compensation payments for prior service, (ii) the director
was a partner of or employed by the Companys independent auditor, (iii) the director is part of an
interlocking directorate in which an executive officer of the Company serves on the Compensation
Committee of another company that employs the director, (iv) the director is an executive officer
or employee of another company that makes payments to, or receives payments from, the Company for
property or services in an amount which, in any fiscal year, exceeds the greater of one million
dollars or 2% of the other companys consolidated gross revenues, or (v) the director had an
immediate family member in any of the categories in (i) (iv). In determining whether a director
is independent, the Board relies on the stated categorical standards but also considers whether a
director has any direct or indirect material relationships, transactions or interests with the
Company that might be viewed as interfering with the exercise of his or her independent judgment.
Based on these independence standards, the Board of Directors determined that the following
individuals who served as directors during all or part of the last fiscal year were independent
directors during their service on the Board during such year: Brian R. Ace, Paul M. Cantwell, Jr.,
William M. Dempsey, James A. Gabriel, Harold S. Kaplan, Charles E. Parente, David C. Patterson, and
Sally A. Steele.
In reviewing the independence of Paul M. Cantwell, Jr., James A. Gabriel, and Sally A. Steele,
the Board considered the transactions described in the section entitled Transactions with Related
Parties on pages 12-13, including the legal services provided by law firms in which the directors
have a direct or indirect material interest and determined that the relationships disclosed would
not interfere with the exercise of the directors independent judgment.
Pursuant to the Companys Corporate Governance Guidelines, the independent directors meet in
executive session at least quarterly, without the Companys management and non-independent
directors present. The director who presides over these executive sessions is determined by the
Board on the recommendation of the Nominating and Corporate Governance Committee.
Board Committees
Among its standing committees, the Board of the Bank has an Audit/Compliance/Risk Management
Committee which also serves as the Companys Audit Committee. As described more fully on pages
33-34, the Audit/Compliance/Risk Management Committee reviews internal and external audits of the
Company and the Bank and the adequacy of the Companys and the Banks accounting, financial, and
compliance controls, and selects the Companys independent auditors. The Audit Committee held
eight meetings during 2007, and its present members are Directors William M. Dempsey (Chair), Brian
R. Ace, and Charles E. Parente.
The Banks Board also has a Compensation Committee which reviews and makes recommendations to
the Banks Board regarding compensation adjustments and employee benefits to be instituted, and
which also serves as the Companys Compensation Committee. As described more fully on page 14, the
Compensation Committee reviews the compensation of nonofficer employees in the aggregate, and the
salaries and performance of executive officers are reviewed individually. The Compensation
Committee held eight meetings in 2007, and its present members are Directors Brian R. Ace (Chair),
Charles E. Parente, David C. Patterson, and Sally A. Steele.
The Company has a Nominating and Corporate Governance Committee which makes recommendations to
the Board for nominees to serve as directors. The Nominating and Corporate
8
Governance Committee held four meetings in 2007, and its present members are Directors Sally
A. Steele (Chair), Brian R. Ace, William M. Dempsey, James A. Gabriel, and David C. Patterson. The
Board has determined that each of the Nominating and Corporate Governance Committees members is
independent as defined by the NYSE Rules.
The Nominating and Corporate Governance Committee will consider written recommendations from
Shareholders for nominees to serve on the Board that are sent to the Secretary of the Company at
the Companys main office. In considering candidates for the Board, the Nominating and Corporate
Governance Committee and the Board consider the entirety of each candidates credentials and do not
have any specific minimum qualifications that must be met by a nominee. Factors considered
include, but are not necessarily limited to, outstanding achievement in a candidates personal
career; broad experience; wisdom; integrity; ability to make independent, analytical inquiries;
understanding of the business environment; and willingness to devote adequate time to Board duties.
The Board believes that each director should have a basic understanding of (i) the principal
operational and financial objectives and plans and strategies of the Company, (ii) the results of
operations and financial condition of the Company and of any significant subsidiaries or business
segments, and (iii) the relative standing of the Company and its business segments in relation to
its competitors. Prior to nominating an existing director for re-election to the Board, the Board
and the Nominating and Corporate Governance Committee consider and review, among other relevant
factors, the existing directors meeting attendance and performance, length of Board service,
ability to meet regulatory independence requirements, and the experience, skills, and contributions
that the director brings to the Board. The Nominating and Corporate Governance Committee has
adopted a written charter setting forth its composition and responsibilities, a copy of which is
available at the Companys website at www.communitybankna.com and in print to any
Shareholder who requests it.
Mr. Cantwell, as Chair of the Board, serves as a member of all Board Committees, except the
Audit Committee. The President and Chief Executive Officer of the Company serves as a non-voting
ex officio member of all Board committees except the Audit Committee, the Compensation Committee,
and the Nominating and Corporate Governance Committee, and receives no compensation for serving in
this capacity.
Communication with Directors
Shareholders and any interested parties may communicate directly with the Board of the Company
by sending correspondence to the address shown below. The receipt of any such correspondence
addressed to the Board and the nature of its content will be reported at the next Board meeting and
appropriate action, if any, will be taken. If a Shareholder or an interested party desires to
communicate with a specific director, the correspondence should be addressed to that director.
Correspondence addressed to a specific director will be delivered to the director promptly after
receipt by the Company. The director will review the correspondence received and, if appropriate,
report the receipt of the correspondence and the nature of its content to the Board at its next
meeting, so that the appropriate action, if any, may be taken.
Correspondence should be addressed to:
Community Bank System, Inc.
Attention: [Board of Directors or Specific Director]
5790 Widewaters Parkway
DeWitt, New York 13214-1883
9
Compensation of Directors
As directors of both the Company and the Bank, Board members receive an annual retainer of
$10,000, $750 for each Board meeting they attend, and $500 for each committee meeting they attend.
Any executive officer serving on the Board does not receive an annual retainer or compensation for
attending Board and committee meetings. The Chair of the Board receives an all inclusive $55,000
retainer for serving in that capacity. The Chair of the Audit Committee receives an annual
retainer of $5,000; the Chairs of the Loan/ALCO Committee, the Compensation Committee, and the
Strategic/Executive Committee each receive an annual retainer of $3,500; and the Chairs of the
Nominating and Corporate Governance Committee, and the Trust Committee each receive an annual
retainer of $1,000. The Company pays the travel expenses incurred by each director in attending
meetings of the Board.
The Company does not make payments (or have any outstanding commitments to make payments) to
director legacy programs or similar charitable award programs. The following table summarizes the
annual compensation paid to each non-employee director for his or her service to the Board and its
committees in 2007.
DIRECTOR COMPENSATION
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Change in Pension Value |
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and Nonqualified Deferred |
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Fees Earned or |
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Option Awards |
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Compensation |
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Name (1) |
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Paid in Cash ($) |
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($) (2) |
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Earnings ($) (3) |
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Total ($) |
Brian R. Ace |
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$ |
41,500 |
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$ |
23,534 |
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$ |
7,282 |
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$ |
72,316 |
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Paul M. Cantwell |
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$ |
55,000 |
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$ |
23,534 |
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$ |
3,662 |
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$ |
82,196 |
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William M. Dempsey |
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$ |
42,000 |
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$ |
23,534 |
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$ |
(24,651 |
) |
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$ |
40,883 |
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Nicholas A. DiCerbo |
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$ |
36,250 |
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$ |
23,534 |
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$ |
(20,680 |
) |
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$ |
39,104 |
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James A. Gabriel |
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$ |
35,000 |
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$ |
23,534 |
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$ |
(24,651 |
) |
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$ |
33,883 |
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Harold S. Kaplan (4) |
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$ |
12,917 |
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$ |
23,534 |
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$ |
0 |
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$ |
36,451 |
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Charles E. Parente |
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$ |
36,000 |
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$ |
23,534 |
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$ |
7,282 |
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$ |
66,816 |
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David C. Patterson |
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$ |
38,500 |
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$ |
23,534 |
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$ |
(20,680 |
) |
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$ |
41,354 |
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Sally A. Steele |
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$ |
37,250 |
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$ |
23,534 |
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$ |
7,282 |
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$ |
68,066 |
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(1) |
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Mark E. Tryniski, President and Chief Executive Officer, does not receive any
compensation for his service as a director. Mr. Tryniskis compensation is set forth in
the Summary Compensation Table on page 22. |
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(2) |
|
The amounts in this column reflect the dollar amount recognized for financial statement
reporting purposes for the fiscal year ended December 31, 2007, in accordance with FAS
123R of stock option awards granted in 2007 pursuant to the Companys 2004 Long-Term
Incentive Compensation Program. The options vest immediately upon grant and the exercise
price is $22.94. As of December 31, 2007, each Director had the following number of
options outstanding: Mr. Ace 35,120; Mr. Cantwell 38,345; Mr. Dempsey 110,337; Mr.
DiCerbo 112,773; Mr. Gabriel 98,417; Mr. Kaplan 15,239; Mr. Parente 23,004; Mr. Patterson
98,277; and Ms. Steele 30,720. |
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(3) |
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The amounts in this column represent the aggregate change in the actuarial present value
of the Directors Stock Balance Plan, a nonqualified plan which is described on pages
11-12. No earnings are deemed above-market or preferential on compensation deferred under
the Deferred Compensation Plan for the Directors. Under the Deferred Compensation Plan, a
director may choose to have his or her retainer and committee fees deferred until his or
her membership on the Board ends. Contributions are deemed to be |
10
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invested in the
Companys common stock which is deemed to earn dividends at the same rate as the Company
pays actual dividends on actual shares. |
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(4) |
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Effective as of the 2007 Annual Meeting held on May 15, 2007, Mr. Kaplan retired from the
Board. Pursuant to the Companys Bylaws, a director is required to retire from the Board
on December 31st of the year in which he or she attains the age of 70. |
Directors may elect to defer all or a portion of their director fees pursuant to a deferred
compensation plan for Directors. Directors who elect to participate in the plan designate the
percentage of their director fees which they wish to defer (the deferred fees) and the date to
which they wish to defer payment of benefits under the plan (the distribution date). The plan
administrator establishes an account for each participating director and credits to such account
(i) on the date a participating director would have otherwise received payment of his or her
deferred fees, the number of deferred shares of Company common stock which could have been
purchased with the deferred fees, and (ii) from time to time such additional number of deferred
shares which could have been purchased with any dividends which would have been received had shares
equal to the number of shares credited to the account actually been issued and outstanding. On the
distribution date, the participating director shall be entitled to receive shares of Company common
stock equal to the number of deferred shares credited to the directors account either in a lump
sum or in annual installments over a three, five or ten year period. The effect of the plan is to
permit directors to invest deferred director fees in stock of the Company, having the benefit of
any stock price appreciation and dividends as well as the risk of any decrease in the stock price.
To the extent that directors participate in the plan, the interests of participating directors will
be more closely associated with the interests of Shareholders in achieving growth in the Companys
stock price.
Consistent with aligning director compensation with the long-term interests of Shareholders,
the Companys 2004 Long-Term Incentive Compensation Program (the 2004 Incentive Plan) allows for
the issuance of Non-Statutory Stock Options to nonemployee directors. In particular, when
directors receive equity-based compensation such as stock options, their overall compensation is
enhanced when the market price of the Companys common stock increases and is adversely affected
when the market price of the Companys common stock decreases. The Board believes that providing
Non-Statutory Stock Options to nonemployee directors is consistent with the Companys overall
compensation philosophy by more closely aligning the interests of individual directors with the
long-term interests of the Companys Shareholders, and enabling the Company to continue to attract
qualified individuals to serve on the Board.
Under the 2004 Incentive Plan, each eligible nonemployee director is entitled to receive an
option to purchase shares of common stock on or about January 1st of his or her first year as a
director, and an option to purchase shares on or about the date of the January Board meeting each
year thereafter. Each option granted to a nonemployee director is granted at an option price per
share equal to the market value per share of the Companys common stock on the date of grant, and
is fully exercisable on its date of grant, provided that shares of common stock acquired pursuant
to the exercise of such options may not be sold or otherwise transferred by a director within six
months of the grant. Each option remains exercisable after the grant date until the earlier of
(i) ten years from the date of grant, or (ii) termination of the optionees service on the Board
for cause (as defined in the 2004 Incentive Plan). The number of shares of common stock which are
subject to the option grant is based upon the performance of the Company and the achievement of
objectives including earnings per share targets for the Company. Pursuant to the 2004 Incentive
Plan, each eligible nonemployee director received an option to purchase 3,817 shares effective
January 17, 2007.
In addition, in keeping with the objective of aligning director compensation with the
long-term interests of Shareholders, effective January 1, 1996, the Board adopted a Stock Balance
Plan for nonemployee directors of the Company who have completed at least six months of service as
director.
11
The plan establishes an account for each eligible director. Amounts credited to those
accounts reflect the value of 400 shares of the Companys common stock for each year of service
between 1981 and 1995 at
the December 31, 1995 market value, plus an annual amount equal to 400 additional shares of
common stock beginning in 1996, plus an annual earnings credit equal to the most recent years
total return on the Companys common stock. Each directors account balance is vested after six
years of service and is payable in the form of a lifetime annuity or, at the election of the
director, monthly installment payments over a three, five, or ten year period following the later
of age 55 or disassociation from the Board and is forfeitable in the event of termination from the
Board for cause.
The 2004 Incentive Plan allows the grant of Offset Options to directors. The effect of
these Offset Options is to permit the Company to reduce the grantees Stock Balance Plan account
balance by an amount equal to the growth in value of the Offset Options (i.e., the amount by which
the aggregate fair market value of the common stock underlying the Offset Options exceeds the
aggregate exercise price of the Offset Options) as of the date on which the directors account is
valued, provided that a directors account may not be reduced below zero. As such, the Offset
Options are not intended to materially change the level of compensation to participating directors
under the Stock Balance Plan, but are intended to reduce the cost of director compensation to the
Company. In the event that the growth in value of a directors Offset Options is less than the
value of the directors Stock Balance Plan account, the shortfall will be paid to the director in
cash. In the event that the growth in value of a directors Offset Options exceeds the value of
the directors Stock Balance Plan account, no payment will be made.
Transactions With Related Parties
Various directors, executive officers and other related parties of the Company and the Bank
(and members of their immediate families and corporations, trusts, and other entities with which
these individuals are associated) are indebted to the Bank through business and consumer loans
offered in the ordinary course of business by the Bank. All such loans were made in the ordinary
course of business, were made on substantially the same terms, including interest rates and
collateral, as those prevailing at the time for comparable loans with persons not related to the
Bank, and did not involve more than the normal risk of collectability or present other unfavorable
features. The Company expects that the Bank will continue to have banking transactions in the
ordinary course of business with its directors, executive officers and other related parties on
substantially the same terms, including interest rates and collateral, as those then prevailing for
comparable transactions with others.
During the year ended December 31, 2007, the law firm of Franklin & Gabriel, owned by director
James A. Gabriel, provided legal services to the Banks operations in its Finger Lakes markets; the
law firm of DiCerbo and Palumbo, of which director Nicholas A. DiCerbo is a partner, provided legal
services to the Banks operations in its Southern Region markets; the law firm of Cantwell &
Cantwell, owned by Director Paul M. Cantwell, Jr., provided legal services to the Banks operations
in its Northern Region markets; and director Sally A. Steele provided legal services and related
residential loan closing services through her law firm and related entities to the Banks
operations in its Pennsylvania markets. All of these relationships and transactions relate to the
provision of legal services in connection with, and in support of, the Banks lending business in
local and regional markets where the law firms are established and well-recognized in the
communities. For services rendered during 2007 and for related out-of-pocket disbursements, the
law firm of DiCerbo & Palumbo received approximately $281,027 for transactional and specialized
commercial legal services performed for the Bank and related loan closings with customers of the
Bank. During 2007, the firms of Franklin & Gabriel, Cantwell & Cantwell, and Sally A. Steele
received less than $100,000 for services performed for the Bank and related to loan closings in the
relevant market area. These relationships are expected to continue in 2008 subject to review of
such relationships in accordance with the Companys policies. Pursuant to the terms of its written
charter, the
12
Audit Committee is responsible for reviewing and approving related party transactions
involving the Company or the Bank.
The Company has a written policy, administered by the Audit Committee, which provides
procedures for the review of related party transactions involving directors, executive officers,
director nominees, and other related parties. In deciding whether to approve such related party
transactions, the Audit Committee will consider, among other factors it deems appropriate, whether
the transaction is on terms comparable to those generally available to nonaffiliated parties and is
consistent with the best interests of the Company. For purposes of this policy, a related party
transaction is a transaction, arrangement, or relationship or series of similar transactions,
arrangements or relationships in which (i) the Company or one of its subsidiaries is involved, (ii)
the amount involved exceeds $100,000 in any calendar year, and (iii) a related party has a direct
or indirect material interest. Related parties include executive officers, directors, director
nominees, beneficial owners of more than 5% of the Companys stock, immediate family members of any
of the forgoing persons, and any firm, corporation or other entity in which any of the forgoing
persons has a direct or indirect material interest.
Compensation Committee Interlocks and Insider Participation
Brian R. Ace, Charles E. Parente, David C. Patterson, and Sally A. Steele served on the
Compensation Committee during 2007. There were no Compensation Committee interlocks or insider
(employee) participation during 2007.
Director Meeting Attendance
The Board of Directors held 12 regularly scheduled meetings and three special meetings during
the fiscal year ended December 31, 2007. During this period, each director of the Company attended
at least 75% of the aggregate of the total number of meetings of the Board and the total number of
meetings held by committees of the Board on which he or she served.
The Company encourages all directors to attend each Annual Meeting of Shareholders. All of
the then 10 incumbent directors attended the Companys last Annual Meeting of Shareholders held on
May 15, 2007.
Code Of Ethics
The Company has a Code of Ethics for its directors, officers and employees. The Code of
Ethics requires that individuals avoid conflicts of interest, comply with all laws and other legal
requirements, conduct business in an honest and ethical manner, and otherwise act with integrity
and in the best interests of the Company. In addition, the Code of Ethics requires individuals to
report illegal or unethical behavior they observe.
The Company also has adopted a Code of Ethics for Senior Executive Officers that applies to
its chief executive officer, chief financial officer, and other senior officers performing similar
functions. This Code of Ethics is intended to promote honest and ethical conduct, full and
accurate reporting, and compliance with laws and regulations.
The text of each Code is posted on the Companys website at www.communitybankna.com
and is available in print to any Shareholder who requests it. The Company intends to report and
post on its website any amendment to or waiver from any provision in the Code of Ethics for Senior
Executive Officers as required by SEC rules.
13
COMPENSATION OF EXECUTIVE OFFICERS
Introduction; Role of the Compensation Committee
The Compensation Committee of the Board of Directors reviews and administers the Companys
compensation policies and practices for the executive officers of the Company, including the
individuals listed in the compensation disclosure tables beginning on page 22 (the named
executives). The Compensation Committee consists of four members of the Board, each of whom are
independent, non-employee directors.
The Compensation Committee has authority for determining the level and components of executive
compensation. After appropriate input, review and discussion, the Committee presents its
recommendations to the Board for its approval. The Compensation Committee does not delegate its
duties to any other person but does receive input from management to structure the named
executives performance goals. The Companys Chief Human Resources Officer and the human resources
staff supports the Compensation Committees work by providing information reports to the
Compensation Committee. Prior to the beginning of each fiscal year, the Compensation Committee
discusses the Companys performance and sets future performance goals and objectives with the
President and Chief Executive Officer.
In addition to utilizing the human resources staff, the Compensation Committee has engaged the
Banking Practice Group of Clark Consulting and others as needed to assist the Compensation
Committee with:
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designing long-term incentives for its executive officers; |
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updating peer group data that the Compensation Committee uses to analyze executive
officer compensation; and |
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making recommendations to better correlate pay and performance and to improve the
competitiveness of executive officer compensation. |
The Compensation Committee has adopted a written Charter, a copy of which is available at the
Companys website www.communitybankna.com and in print to any person who requests a copy.
Compensation Discussion and Analysis
Philosophy and Objectives
The Companys ability to hire and retain talented employees and executives with the requisite
skills and experience to develop, expand and execute business opportunities is essential to its
success and providing value to its Shareholders. The Company seeks to provide fair and competitive
compensation to its employees by structuring compensation principally around two general
parameters. First, compensation is targeted to be near the median of the market. Second,
employees are rewarded for obtaining goals designed to achieve growth in the Companys earnings.
As a result, selected elements of our compensation program are tied to the achievement of
individual and Company performance goals.
The Compensation Committee structures the annual cash incentive and equity-based elements of
the compensation program with input from senior management to promote the achievement of the
14
Companys long-term growth goals, including targeted earnings per share (EPS) each year.
EPS is generally defined as the Companys net income divided by the weighted average number of
shares outstanding during that period. EPS reflects the best measurement of the Companys
performance and progress towards continuously increasing Shareholder value.
The Companys compensation program seeks to:
1. Attract, retain and motivate highly qualified executives through both short-term and
long-term incentives that reward individual and Company performance;
2. Provide incentives to increase Shareholder value by:
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structuring compensation contingent on performance measures intended to
reward performance the Company believes creates Shareholder value, and |
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utilizing equity-based compensation to more closely align the interests of
executives with those of the Companys Shareholders; |
3. Manage fixed compensation costs through the use of performance and equity-based
compensation; and
4. Reward continuity of service to the Company.
Policies and Procedures
To achieve the compensation programs objectives, the Company utilizes the following policies
and procedures.
The Company seeks to provides competitive compensation. The Company regularly
compares its cash, equity and benefits-based compensation practices with those of other companies
of similar size operating in similar geographic market areas, many of which are represented in the
stock performance graph included on page 10 of the Form 10-K filed with the Securities and Exchange
Commission on March 13, 2008. The Company establishes its own total compensation parameters based,
in part, on that review.
Comparisons to Similar Bank Holding Companies. The Company utilizes compensation
information from its Regional Peer Bank Index, the ABA Executive Compensation Standard Report, the
NYBA Compensation Standard Report, and the World at Work Compensation Standard Report. The
Companys Regional Peer Bank Index consists of performance, compensation and other reported/public
data from seven New York banks and seven Pennsylvania banks. In 2007, the Company primarily relied
upon these broad databases, and other publicly available information, to determine appropriate
levels and types of compensation. The Company believes that its executive compensation practices
are consistent with the compensation philosophy of providing competitive compensation with
appropriate incentive and equity-based components.
The Company encourages teamwork. The Company recognizes that its long-term success
results from the coordinated efforts of employees, working towards common, well-established
objectives. While individual accomplishments are encouraged and rewarded, the performance of the
Company as a whole is a determining factor in total compensation opportunities.
The Company strives for fairness in the administration of compensation. The Company
strives to ensure that compensation levels accurately reflect the level of responsibility that each
individual has
15
within the Company. Executives are informed of individual and Company-wide objectives.
Decisions regarding individual performance (which affects an individuals compensation) are based
upon valid assessments of performance.
Performance Review and Assessment. Performance assessment involves the following:
1. At the beginning of each fiscal year, the Companys President and Chief Executive Officer
distributes written performance goals, which are pre-approved by the Compensation Committee and the
full Board. Performance goals include specific financial and operational objectives for the
Company.
2. All performance goals are reviewed on an ongoing basis to ensure that the Company is
responding to changes in the marketplace and economic climate, and that accomplishment of attained
goals is realistic.
3. At the end of the fiscal year, Company and individual performance is evaluated against the
established goals. These evaluations, as well as consideration of an individuals position
responsibilities, affect decisions on the individuals salary, cash incentive, and equity-based
compensation.
Overview of the Companys Compensation Program
The Company defines itself as a super-community bank which provides products of a more
comprehensive and advanced nature than those offered by smaller institutions, while simultaneously
providing a level of service which exceeds the service quality delivered by larger regional and
money center organizations. The delivery of those products and services, in ways that enhance
Shareholder value, requires that the Company attract key people, promote teamwork, and reward
results. In furtherance of those requirements, the Company maintains the following compensation
programs.
Cash-Based Compensation
Salary. The Company sets base salaries for employees by reviewing the total cash
compensation opportunities for comparable positions in the market.
Management Incentive Plan. In order to more closely align the employees compensation
to the Companys performance, an annual incentive plan is maintained in which 38 percent of the
Companys employees participated in 2007. Under the incentive plan in effect for 2006, the
Companys achievement of specified earnings performance criteria, among other criteria, triggered
the payment (in 2007) of cash awards for all employees in this group as determined by the
Compensation Committee. Incentive award levels, expressed as a percentage of salary, are
established for different organizational levels within the Company. For the named executives,
their respective award opportunities reflect the Companys performance relative to the financial
targets and their own performance with respect to other quantitative and qualitative goals specific
to their respective areas of responsibility.
Equity-Based Compensation.
The Company believes that the use of equity-based compensation, such as stock options and
restricted stock, is important because it aligns the interests of key personnel with those of the
Shareholders. In particular, when personnel receive equity-based compensation, their overall
compensation is enhanced
16
when the market price of the Companys common stock increases and is adversely affected when
the market price of the Companys common stock decreases.
The Board typically awards equity-based compensation on an annual basis. Equity awards are
generally based on a percentage of salary; and various percentages have been established for
different organizational levels within the Company. Equity awards may consist of a combination of
restricted stock and stock options. Stock options and restricted stock can also serve as an
effective tool in recruiting key individuals to work for the Company and vesting requirements
encourage those individuals to continue in the employ of the Company. The Company has, on
occasion, issued limited amounts of restricted stock to individuals to support a variety of
specific business objectives, including rewarding performance in start-up and turnaround
assignments, and recognizing extraordinary service in consummating acquisitions.
Benefits
All salaried employees participate in a variety of retirement, health and welfare, and paid
time-off benefits designed to enable the Company to attract and retain a talented workforce in a
competitive marketplace. These benefits and related plans help ensure that the Company has a
productive and focused workforce. The Company utilizes pension and 401(k) savings plans to enable
employees to plan and save for retirement.
The Companys tax-qualified 401(k) employee stock ownership plan (the 401(k) Plan) allows
employees to contribute up to 90 percent of their base salaries to the 401(k) Plan on a pre-tax or
after-tax basis, subject to various limits imposed by the Internal Revenue Code. The Company
provided a matching contribution up to 3 percent of the contributing participants salary in 2007.
The 401(k) Plan also includes a discretionary profit sharing feature, pursuant to which the
Company may make an annual contribution based on the Companys net income. For the past three
years, the Company has made profit sharing contributions. Profit sharing contributions (if any)
are allocated to the plan accounts of participants (other than the named executives described on
page 22), who complete at least 1,000 hours of service during the year. Allocations are made on a
pro rata basis to all eligible participants based upon their base salaries.
Compensation of the named executives
The compensation program for senior executives is built around the philosophy of targeting
market-median compensation with incentive components that reflect positive, as well as negative,
Company and individual performance. The Companys compensation program consists of three key
elements:
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base salary; |
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annual bonus pursuant to the Management Incentive Plan (MIP); and |
|
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|
equity-based and other long-term incentives. |
17
Consistent with the Companys goal to emphasize performance-based compensation, approximately
64 percent of Messrs. Tryniskis, Kingsleys, Donahues, McCulloughs and Clarks 2007 compensation
(base salary, annual bonus, and equity award) is attributable to base salary and approximately 36
percent is attributable to performance-based incentive compensation (consisting of annual bonus and
equity awards).
It is not the Companys practice to compensate any executive in excess of the Section 162(m)
of the Internal Revenue Code limits. Section 162(m) generally limits the Companys tax deductions
relating to the compensation paid to executives, unless the compensation is performance-based and
the material terms of the applicable performance goals are disclosed to and approved by the
Companys Shareholders. The Companys equity-based compensation plan has received shareholder
approval and, to the extent applicable, was prepared with the intention that the incentive
compensation would qualify as performance-based compensation under Section 162(m).
Base Salary
The Company uses the base salary element of total compensation to provide the foundation of a
fair and competitive compensation opportunity for each individual named executive. Each year, the
Company reviews base salaries and targets salary compensation at or near the median base salary
practices of the market, but maintains flexibility to deviate from market-median practices for
individual circumstances. Generally, the Compensation Committee starts the total compensation
review for executives at the last committee meeting of each calendar year by reviewing compensation
trends identified by the Company. The Companys President and Chief Executive Officer and the
Chief Human Resources Officer present the Compensation Committee with an analysis of market-median
total compensation and recommendations with respect to the base salary of each named executive.
The determination of base salaries is generally independent of the decisions regarding other
elements of compensation, but the other elements of total compensation are dependent on the
determination of base salary, to the extent they are expressed as percentages of base salary (e.g.,
the cash incentive under the MIP is a percentage of the executives base salary).
In January 2007, the Compensation Committee approved base salary increases for Messrs.
Tryniski, Kingsley, Donahue, McCullough, and Clark in the range of 3-4 percent, based on the
Committees evaluation of the following factors: (i) competitive wage survey data, (ii) realization
of the Companys strategic accomplishments during the 2006 evaluation period, (iii) satisfaction of
individual performance goals, and (iv) the named executives responsibilities and duties.
Please see the Summary Compensation Table presented on page 22 and the accompanying narrative
disclosures for more information regarding the base salaries of the named executives.
Annual Bonus pursuant to the Management Incentive Plan
In the 2007 plan year, the Compensation Committee utilized a Report Card, which contains
seven performance objectives weighted to achieve a desired impact on the Companys growth and
profitability, as a means to determine cash incentives under the MIP. The Companys overall
success in achieving the performance objectives is the principal factor in determining what
percentage of the total cash incentive award will be made for the plan year. The cash incentive
award can be modified at the discretion of the Compensation Committee and the Board. In addition
to the seven metrics, the named executives ultimate MIP awards may also take into account
qualitative factors, such as individual goals and accomplishments. The following categories were
included in the Report Card: EPS growth; growth of
18
loans and deposits; operational objectives of commercial lending function; earnings of wealth
management and benefit administration businesses; regional operating performance; new marketing
initiatives; and asset quality metrics. Please see the Grants of Plan-Based Awards table presented
in this Proxy Statement and the accompanying narrative disclosure for more information regarding
the amount received by each of the named executives under the MIP.
Equity-Based and Other Long-Term Incentive Compensation
The Compensation Committee believes that the interests of the Companys Shareholders are best
served when a significant percentage of its officers compensation is comprised of equity-based and
other long-term incentives that appreciate in value contingent upon increases in the share price of
the Companys stock and other indicators that reflect improvements in business fundamentals.
Therefore, it is the Compensation Committees intention to make annual grants of equity-based
awards to the named executives and other key employees which are designed to accomplish long-term
objectives of the Companys compensation program.
Each year senior management and the Board establishes objectives for use in the determination
of equity-based awards under the Companys 2004 Long-Term Incentive Compensation Program. Starting
with the 2006 plan year and continuing with the 2007 plan year, the Company provided an equity
program under which the named executives receive 66 percent of their total available equity
compensation on an annual basis. Half of this compensation is in the form of appreciation shares
(incentive stock options) and half is in the form of full value shares (restricted stock). The
remaining 34 percent of available equity compensation will be granted in the form of appreciation
shares (nonqualified stock options) which have a three-year vesting schedule tied to the
satisfaction of long-term goals over that three year period. The long-term performance goals
consist of EPS growth and total shareholder return in comparison to a regional peer group of
financial institutions and asset growth requirements. The FAS 123R fair values for grants vesting
under the 2004 Long-Term Incentive Compensation Program are set forth under the column titled
Option Awards on the Summary Compensation Table on page 22.
The Compensation Committee recognizes that no set of performance goals can anticipate every
eventuality. Therefore, the Compensation Committee reserves the right to adjust or waive the
achievement of some or all of the performance goals (and allow equity compensation to vest), if
extraordinary circumstances significantly influence the Companys actual results.
The Company does not backdate options or grant options retrospectively. In addition, the
Company does not coordinate grants of options so that they are made before announcements of
favorable information, or after announcement of unfavorable information. The Companys options are
granted at fair market value on a fixed date with all required approvals obtained in advance of or
on the actual grant date. All grants to executive officers require the approval of the
Compensation Committee. The Companys general practice is to grant options only on the annual
grant date, although there are occasions when grants have been made on other dates, such as the
employment of new employees with grants being made as of the date of hire. The exercise price of
the stock options is determined as the closing price of a share of the Companys common stock on
the New York Stock Exchange on the date of grant.
Please see the Summary Compensation Table and the Grants of Plan-Based Awards table presented
in this Proxy Statement and the accompanying narrative disclosure for more information regarding
the number and value of the stock option awards received by each of the named executives.
19
Perquisites
Although perquisites are not a key element of the Companys compensation program, the
Companys named executives, along with certain other senior level executives, are provided a
limited number of perquisites whose purpose is to support those executives in their business
functions. The Company provides the following perquisites to some, but not all, of the named
executives, as quantified in the Summary Compensation Table on page 22.
|
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memberships to local country and social clubs to enable executives to interact
and foster relationships with customers and the local business community.
Memberships do not exceed $7,500 for each named executive; |
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|
use of a Company-owned vehicle for those executives responsible for managing
geographic territories which span the Companys market from Northeastern
Pennsylvania to the Canadian border; and |
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|
|
term life insurance coverage in excess of limits generally available to
employees. |
As part of the merger with Grange in November 2003, the Company assumed the split dollar
insurance arrangement between Grange and Mr. McCullough. Under the arrangement, the Company owns a
life insurance policy on Mr. McCulloughs life. Upon Mr. McCulloughs death, the Company will
receive from the death benefit proceeds payable pursuant to the policy an amount equal to the
greater of (i) all of the premium payments made on the policy, (ii) the cash surrender value of the
policy, or (iii) the amount of the death benefit proceeds that exceeds two times Mr. McCulloughs
base annual salary. Mr. McCulloughs beneficiaries would receive the remainder of any death
benefit proceeds.
Please see the Summary Compensation Table and accompanying narrative disclosures presented in
this Proxy Statement for more information on perquisites and other personal benefits the Company
provides to the named executives.
Retirement and Other Benefits
The Company provides retirement benefits through a combination of the Pension Plan and the
401(k) Plan for most of its regular employees, including the named executives. The 401(k) Plan and
the Pension Plan are more fully described under the section entitled Retirement Plan Benefits on
page 27. The Pension Plan is available to all of the Companys employees after one year of service
and the entire cost of such benefits is paid by the Company.
Certain named executives are also covered by an individual supplemental retirement agreement
that generally provides for non-qualified retirement benefits that cannot be provided to the named
executives under the Pension Plan due to Internal Revenue Code limitations. The Companys
retirement plans are more fully described under the section entitled Pension Benefits on page 27.
The Company offers the named executives and certain other senior level executives the
opportunity to participate in the Deferred Compensation Plan for Certain Executive Employees of
Community Bank System, Inc. (the Deferred Compensation Plan). The named executives may elect to
defer cash awards
20
payable under the MIP and base salary into the Deferred Compensation Plan described under the
section entitled Nonqualified Deferred Compensation Plan on page 29. The Company also makes
contributions to the Deferred Compensation Plan on behalf of the named executives equal to the
amount of the profit sharing contribution that would have been allocated to the named executives
under the 401(k) Plan, but for the 401(k) Plan provision that excludes named executives from profit
sharing allocations under the 401(k) Plan.
The Company has entered into an employment agreement with each of the named executives. These
individual agreements generally provide for severance or other benefits following the termination,
retirement, death or disability of the named executives. The agreements, which also include change
in control provisions, are more fully described on pages 31-33. Such change in control provisions
contain a double trigger, providing benefits only upon an involuntary termination or constructive
termination of the named executive within two years following a change in control.
The Company currently has a succession plan to help assure a smooth transition with respect to
any changes that may occur in senior management. In the event of such changes, the Compensation
Committee will consider appropriate transition agreements with key officers of the Company
consistent with the purposes of the succession plan. The terms and conditions of any such
transition agreements will be recommended by management and approved by the Compensation Committee.
COMPENSATION COMMITTEE REPORT
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
with management. Based upon its review and discussion with management, the Compensation Committee
has recommended to the Board of Directors that the Compensation Discussion and Analysis be included
in this Proxy Statement and the Companys Annual Report on Form 10-K for the year ended December
31, 2007.
Brian R. Ace, Chair
Charles E. Parente
David C. Patterson
Sally A. Steele
21
EXECUTIVE COMPENSATION DISCLOSURE TABLES
The following table summarizes the compensation of the named executive officers for the fiscal
years end December 31, 2006 and 2007. The named executives are the Companys Chief Executive
Officer, Chief Financial Officer, and the three other most highly compensated executive officers
ranked by their total compensation in the table below (reduced, if required, by the amount set
forth in the column entitled Change in Pension Value and Nonqualified Deferred Compensation
Earnings). The material terms of the employment, consulting and separation agreements with the
named executives are set forth on pages 31-33.
SUMMARY COMPENSATION TABLE
for
Fiscal Years End December 31, 2006 and 2007
|
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Change in |
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Pension Value |
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Non-Equity |
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and |
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Incentive |
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Nonqualified |
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Plan |
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Deferred |
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Stock |
|
Option |
|
Compen- |
|
Compensation |
|
All Other |
|
|
Name and |
|
|
|
|
|
Salary |
|
Awards |
|
Awards |
|
sation ($) |
|
Earnings |
|
Compensation |
|
|
Principal Position |
|
Year |
|
($) |
|
($) (1) |
|
($) (2) |
|
(3) |
|
($) (4) |
|
($) (5) |
|
Total ($) |
Mark E. Tryniski
|
|
|
2007 |
|
|
$ |
416,000 |
|
|
$ |
13,007 |
|
|
$ |
146,357 |
|
|
$ |
160,000 |
|
|
$ |
89,888 |
|
|
$ |
28,446 |
|
|
$ |
853,698 |
|
President,
Chief Executive
Officer and
Director |
|
|
2006 |
|
|
$ |
356,731 |
|
|
$ |
0 |
|
|
$ |
67,791 |
|
|
$ |
90,000 |
|
|
$ |
64,397 |
|
|
$ |
37,217 |
|
|
$ |
616,136 |
|
Scott A. Kingsley
|
|
|
2007 |
|
|
$ |
291,000 |
|
|
$ |
5,460 |
|
|
$ |
78,198 |
|
|
$ |
67,152 |
|
|
$ |
33,270 |
|
|
$ |
29,782 |
|
|
$ |
504,862 |
|
Executive Vice
President and Chief
Financial Officer |
|
|
2006 |
|
|
$ |
265,377 |
|
|
$ |
0 |
|
|
$ |
44,924 |
|
|
$ |
73,500 |
|
|
$ |
29,051 |
|
|
$ |
26,319 |
|
|
$ |
439,171 |
|
Brian D. Donahue
|
|
|
2007 |
|
|
$ |
246,400 |
|
|
$ |
4,634 |
|
|
$ |
74,371 |
|
|
$ |
64,452 |
|
|
$ |
40,549 |
|
|
$ |
19,600 |
|
|
$ |
450,006 |
|
Executive Vice
President and Chief
Banking Officer |
|
|
2006 |
|
|
$ |
238,049 |
|
|
$ |
0 |
|
|
$ |
52,494 |
|
|
$ |
69,000 |
|
|
$ |
65,577 |
|
|
$ |
24,708 |
|
|
$ |
449,828 |
|
Thomas A. McCullough
|
|
|
2007 |
|
|
$ |
218,403 |
|
|
$ |
16,723 |
|
|
$ |
141,013 |
|
|
$ |
40,500 |
|
|
$ |
657,086 |
|
|
$ |
25,067 |
|
|
$ |
1,098,792 |
|
President,
Pennsylvania
Banking |
|
|
2006 |
|
|
$ |
204,719 |
|
|
$ |
0 |
|
|
$ |
19,629 |
|
|
$ |
44,720 |
|
|
$ |
543,150 |
|
|
$ |
27,279 |
|
|
$ |
839,497 |
|
J. David Clark
|
|
|
2007 |
|
|
$ |
192,608 |
|
|
$ |
3,028 |
|
|
$ |
51,697 |
|
|
$ |
49,320 |
|
|
$ |
30,732 |
|
|
$ |
22,858 |
|
|
$ |
350,243 |
|
Senior Vice
President and Chief
Credit Officer |
|
|
2006 |
|
|
$ |
186,095 |
|
|
$ |
0 |
|
|
$ |
38,698 |
|
|
$ |
45,500 |
|
|
$ |
42,287 |
|
|
$ |
24,248 |
|
|
$ |
336,828 |
|
|
|
|
(1) |
|
The amounts in this column reflect the dollar amount recognized for financial statement
reporting purposes for the fiscal year ended December 31, 2007, in accordance with FAS
123R, of restricted stock awards pursuant to the Companys 2004 Long-Term Incentive
Compensation Program. These amounts are based on the market value of the shares of
restricted stock on the date of grant. The restricted stock vests over the |
22
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|
|
course of five years, with one-fifth of the restricted stock shares becoming vested on
January 1, 2008, 2009, 2010, 2011, and 2012. The restricted stock held by Mr. McCullough
vested in full upon his retirement on December 31, 2007. Additional information about the
Companys accounting for stock-based compensation arrangements is contained in footnote L to
the Companys audited financial statements for the fiscal year ended December 31, 2007
included in the Companys Annual Report on Form 10-K filed with the Securities and Exchange
Commission on March 13, 2008. |
|
(2) |
|
The amounts in this column reflect the dollar amount recognized for financial statement
reporting purposes for the fiscal year ended December 31, 2007, in accordance with FAS
123R, of stock option awards pursuant to the Companys 2004 Long-Term Incentive
Compensation Program. These amounts are based on the expense recognized by the Company in
2007 using the Black-Scholes option pricing model, which may not be reflective of the
current intrinsic value of the options. The options become exercisable over the course of
five years, with one-fifth of the options becoming exercisable on January 18, 2008, 2009,
2010, 2011, and 2012. Assumptions used in the calculation of these amounts are included in
footnote L to the Companys audited financial statements for the fiscal year ended
December 31, 2007 included in the Companys Annual Report on Form 10-K filed with the
Securities and Exchange Commission on March 13, 2008. |
|
(3) |
|
For all named executives, the amounts shown in this column reflect payments received in
2007 for performance in 2006 under the Companys Management Incentive Plan, an annual cash
award plan based on performance and designed to provide incentives for employees. The
awards for the 2006 plan year (paid in 2007) were approximately 82% of the target amount. |
|
(4) |
|
The amounts shown in this column include the aggregate change in the actuarial present
value of the named executives accumulated benefit under the Companys Pension Plan and
the named executives individual supplemental executive retirement agreement. No earnings
are deemed above-market or preferential on compensation deferred under the Companys
non-qualified Deferred Compensation Plan. All contributions to the Deferred Compensation
Plan are invested in investment options selected by the named executive from the same
array of options predetermined by the Company. The change in the actuarial present value
under the individual supplemental retirement agreements for the years ended December 31,
2007 and December 31, 2006 are, respectively, $68,108 and $42,826 for Mr. Tryniski;
$16,466 and $13,949 for Mr. Kingsley; $32,017 and $63,511 for Mr. Donahue; and $245,155
and $409,670 for Mr. McCullough. The change in the actuarial present value under the
Companys Pension Plan for the years ended December 31, 2007 and December 31, 2006 are,
respectively, $21,780 and $21,571 for Mr. Tryniski; $16,804 and $15,102 for Mr. Kingsley;
$8,532 and $2,066 for Mr. Donahue; $411,931 and $133,480 for Mr. McCullough; and $30,732
and $42,287 for Mr. Clark. |
|
(5) |
|
The amounts in this column include: (a) the reportable value of the personal use of
Company-owned vehicles amounting to $6,668 for Mr. Tryniski; $2,254 for Mr. Donahue;
$3,858 for Mr. McCullough; $4,594 for Mr. Clark; (b) the value of group term life
insurance benefits in excess of $50,000 under a plan available to all full-time employees
for which Messrs. Tryniski, Kingsley, Donahue, McCullough, and Clark received $519, $346,
$796, $2,361, and $796, in 2007, respectively; (c) the Companys contributions to the
401(k) Employee Stock Ownership Plan, a defined contribution plan, amounting to $6,750 for
each of the name executives in 2007; (d) the Companys contributions under the Companys
Deferred Compensation Plan, amounting to $6,948 for Mr. Tryniski; $15,125 for Mr.
Kingsley; $6,894 for Mr. Donahue; $6,798 for Mr. McCullough; $6,798 for Mr. Clark in 2007;
and (e) the Companys payment for country and/or social club memberships amounting to
$7,561 for Mr. Tryniski; $7,561 for Mr. Kingsley; $2,906 for Mr. Donahue; $5,300 for Mr.
McCullough; $3,920 for Mr. Clark. With the exception of Mr. McCullough, the Company does
not maintain any split-dollar arrangements for the named executive officers. Mr.
McCulloughs policy was purchased by Grange prior to its acquisition by the Company. |
23
The following Grants of Plan-Based Awards table provides information about stock and option
awards and equity and non-equity incentive plan awards granted to the named executives in
connection with the year ended December 31, 2007. All stock option grants were made under the
terms of the Companys 2004 Long-Term Incentive Compensation Program. The MIP awards and the
equity awards that were subject to the satisfaction of 2007 performance objectives were paid and
granted in 2008.
GRANTS OF PLAN-BASED AWARDS
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Potential Estimated |
|
Potential Estimated |
|
|
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|
|
|
|
Future Payouts |
|
Future Payouts |
|
|
|
|
|
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|
|
Under Non-Equity |
|
Under Equity |
|
Exercise or |
|
|
|
|
|
|
|
|
Incentive Plan |
|
Incentive Plan |
|
Base Price of |
|
Grant Date Fair |
|
|
|
|
|
|
Awards (1) |
|
Awards |
|
Option |
|
Value of Stock |
|
|
Grant |
|
Target |
|
Target |
|
Awards |
|
and Option |
Name |
|
Date |
|
($) |
|
(#) |
|
($/Sh) |
|
Awards ($) |
|
|
|
|
|
|
$ |
208,000 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Mark E. Tryniski |
|
|
1/16/08 |
|
|
|
|
|
|
|
15,462 |
(2) |
|
$ |
18.09 |
|
|
$ |
68,837 |
|
|
|
|
1/16/08 |
|
|
|
|
|
|
|
3,833 |
(3) |
|
$ |
18.09 |
|
|
$ |
69,339 |
|
|
|
|
|
|
|
$ |
87,300 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Scott A. Kingsley |
|
|
1/16/08 |
|
|
|
|
|
|
|
6,489 |
(2) |
|
$ |
18.09 |
|
|
$ |
28,889 |
|
|
|
|
1/16/08 |
|
|
|
|
|
|
|
1,609 |
(3) |
|
$ |
18.09 |
|
|
$ |
29,107 |
|
|
|
|
|
|
|
$ |
73,920 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Brian D. Donahue |
|
|
1/16/08 |
|
|
|
|
|
|
|
5,495 |
(2) |
|
$ |
18.09 |
|
|
$ |
24,464 |
|
|
|
|
1/16/08 |
|
|
|
|
|
|
|
1,362 |
(3) |
|
$ |
18.09 |
|
|
$ |
24,639 |
|
Thomas A. McCullough |
|
|
|
|
|
$ |
52,971 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
$ |
48,152 |
|
|
|
|
|
|
|
|
|
|
|
|
|
J. David Clark |
|
|
1/16/08 |
|
|
|
|
|
|
|
3,579 |
(2) |
|
$ |
18.09 |
|
|
$ |
15,934 |
|
|
|
|
1/16/08 |
|
|
|
|
|
|
|
887 |
(3) |
|
$ |
18.09 |
|
|
$ |
16,046 |
|
|
|
|
(1) |
|
The amounts in this column represent target awards under the MIP, which equal a specified
percentage of base salary as in effect on December 31 of the year before payment is made.
Awards paid pursuant to the MIP (if any) are not subject to minimum or maximum amounts.
The MIP awards could be increased based upon extraordinary performance and reduced for
less than adequate performance based upon the Report Card described on pages 18-19. The
actual awards for the 2007 plan year (paid in 2008) were 107.5% of the target. The MIP
awards paid to the named executives in 2007 are set forth in the Summary Compensation
Table under the column entitled Non-Equity Incentive Plan Compensation. These amounts
were determined based upon the satisfaction of the 2006 MIP performance objectives. |
|
(2) |
|
The stock options are granted pursuant to the 2004 Long-Term Incentive Compensation
Program. The options are subject to time only vesting requirements and are not subject to
performance-based conditions that must be satisfied for the options to vest. Upon the
named executives termination, the named executive generally has three months to exercise
any vested options. Except for employees retiring in good standing,
all unvested options at the date of termination are forfeited. For employees who retire in
good standing, all unvested options will become vested as of the retirement date. Such
retirees may exercise the options |
24
|
|
before the expiration date. Mr. McCullough retired on December 31, 2007 and was not
eligible to receive equity incentive awards. |
|
(3) |
|
The shares of restricted stock are granted pursuant to the 2004 Long-Term Incentive
Compensation Program. The restricted stock vests ratably over five years. During the
vesting period, the named executive has all of the rights of a shareholder including the
right to vote such shares at any meeting of the shareholders and the right to receive all
dividends. Nonvested shares may not be sold, exchanged or otherwise transferred. |
The following table to summarizes the equity awards the Company has made to the named
executives which are outstanding as of December 31, 2007.
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
|
|
|
Number of |
|
Number of |
|
|
|
|
|
|
|
|
|
|
|
|
Securities |
|
Securities |
|
|
|
|
|
|
|
|
|
Stock Awards |
|
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
|
|
|
|
|
|
Market Value of |
|
|
Unexercised |
|
Unexercised |
|
|
|
|
|
|
|
|
|
Number of Shares |
|
Shares or Units |
|
|
Options |
|
Options |
|
Option |
|
|
|
|
|
or Units of Stock |
|
of Stock That |
|
|
(#) |
|
(#) |
|
Exercise Price |
|
Option Expiration |
|
That Have Not |
|
Have Not |
Name |
|
Exercisable (1) (2) |
|
Unexercisable (2) |
|
($/Sh) (3) |
|
Date |
|
Vested (#)(4) |
|
Vested ($) (3) |
Mark E. Tryniski |
|
|
12,000 |
|
|
|
3,000 |
|
|
$ |
18.95 |
|
|
|
6/2/2013 |
|
|
|
2,849 |
|
|
$ |
56,610 |
|
|
|
|
8,804 |
|
|
|
5,872 |
|
|
$ |
24.15 |
|
|
|
1/21/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
5,069 |
|
|
|
7,605 |
|
|
$ |
24.84 |
|
|
|
1/19/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
3,047 |
|
|
|
12,191 |
|
|
$ |
23.74 |
|
|
|
1/18/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
44,444 |
|
|
$ |
22.94 |
|
|
|
1/17/2017 |
|
|
|
|
|
|
|
|
|
Scott A. Kingsley |
|
|
9,000 |
|
|
|
6,000 |
|
|
$ |
22.53 |
|
|
|
8/2/2014 |
|
|
|
1,196 |
|
|
$ |
23,765 |
|
|
|
|
4,055 |
|
|
|
6,084 |
|
|
$ |
24.84 |
|
|
|
1/19/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
2,488 |
|
|
|
9,956 |
|
|
$ |
23.74 |
|
|
|
1/18/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
18,653 |
|
|
$ |
22.94 |
|
|
|
1/17/2017 |
|
|
|
|
|
|
|
|
|
Brian D. Donahue |
|
|
5,900 |
|
|
|
0 |
|
|
$ |
14.66 |
|
|
|
1/1/2009 |
|
|
|
1,017 |
|
|
$ |
20,208 |
|
|
|
|
4,356 |
|
|
|
0 |
|
|
$ |
11.56 |
|
|
|
1/1/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
9,844 |
|
|
|
0 |
|
|
$ |
12.38 |
|
|
|
1/1/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
8,954 |
|
|
|
0 |
|
|
$ |
13.10 |
|
|
|
1/1/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
8,238 |
|
|
|
2,060 |
|
|
$ |
15.68 |
|
|
|
1/1/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
5,446 |
|
|
|
3,632 |
|
|
$ |
24.15 |
|
|
|
1/21/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
4,055 |
|
|
|
6,084 |
|
|
$ |
24.84 |
|
|
|
1/19/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
2,336 |
|
|
|
9,346 |
|
|
$ |
23.74 |
|
|
|
1/18/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
15,869 |
|
|
$ |
22.94 |
|
|
|
1/17/2017 |
|
|
|
|
|
|
|
|
|
Thomas A. McCullough |
|
|
7,718 |
|
|
|
0 |
|
|
$ |
24.84 |
|
|
|
1/19/2015 |
|
|
|
0 |
(5) |
|
$ |
0 |
|
|
|
|
8,413 |
|
|
|
0 |
|
|
$ |
23.74 |
|
|
|
1/18/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
11,373 |
|
|
|
0 |
|
|
$ |
22.94 |
|
|
|
1/17/2017 |
|
|
|
|
|
|
|
|
|
J. David Clark |
|
|
4,100 |
|
|
|
0 |
|
|
$ |
14.66 |
|
|
|
1/1/2009 |
|
|
|
663 |
|
|
$ |
13,174 |
|
|
|
|
2,500 |
|
|
|
0 |
|
|
$ |
11.56 |
|
|
|
1/1/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
5,514 |
|
|
|
0 |
|
|
$ |
12.38 |
|
|
|
1/1/2011 |
|
|
|
|
|
|
|
|
|
|
|
|
7,570 |
|
|
|
0 |
|
|
$ |
13.10 |
|
|
|
1/1/2012 |
|
|
|
|
|
|
|
|
|
|
|
|
6,822 |
|
|
|
1,706 |
|
|
$ |
15.68 |
|
|
|
1/1/2013 |
|
|
|
|
|
|
|
|
|
|
|
|
4,508 |
|
|
|
3,008 |
|
|
$ |
24.15 |
|
|
|
1/21/2014 |
|
|
|
|
|
|
|
|
|
|
|
|
2,548 |
|
|
|
3,823 |
|
|
$ |
24.84 |
|
|
|
1/19/2015 |
|
|
|
|
|
|
|
|
|
|
|
|
1,540 |
|
|
|
6,164 |
|
|
$ |
23.74 |
|
|
|
1/18/2016 |
|
|
|
|
|
|
|
|
|
|
|
|
0 |
|
|
|
10,339 |
|
|
$ |
22.94 |
|
|
|
1/17/2017 |
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Stock options and restricted stock are not transferable. |
25
|
|
|
(2) |
|
Employee stock options generally vest in five equal installments on the anniversary of
the grant date over a five year period. For each grant listed above, the vesting date for
the final portion of the stock options is the fifth anniversary of the grant date and the
expiration date is the tenth anniversary of the grant date (i.e., for the options expiring
on January 1, 2008, the final portion of the award vested on January 1, 2003). |
|
(3) |
|
Based on the closing market value of the Companys common stock on December 31, 2007 of
$19.87 per share, as reported on the New York Stock Exchange. |
|
(4) |
|
Employee restricted stock generally vest in five equal installments on the anniversary of
the grant date over a five year period. The restricted stock reflected in this column was
granted on January 17, 2007. |
|
(5) |
|
Upon Mr. McCulloughs retirement on December 31, 2007, he became fully vested in 729
shares of previously granted restricted stock. |
The following Option Exercises and Stock Vested table provides additional information about
the value realized to the named executives on option awards exercised and stock awards vested
during the year ended December 31, 2007.
OPTION EXERCISES AND STOCK VESTED
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards |
|
Stock Awards |
|
|
Number of Shares |
|
|
|
|
|
|
|
|
Acquired on |
|
Value Realized on |
|
Number of Shares |
|
Value Realized on |
|
|
Exercise |
|
Exercise |
|
Acquired on Vesting |
|
Vesting |
Name |
|
(#) |
|
($) (1) |
|
(#) |
|
($) (2) |
Mark E. Tryniski |
|
|
0 |
|
|
$ |
0 |
|
|
|
0 |
|
|
$ |
0 |
|
Scott Kingsley |
|
|
0 |
|
|
$ |
0 |
|
|
|
0 |
|
|
$ |
0 |
|
Brian D. Donahue |
|
|
5,340 |
|
|
$ |
22,828 |
|
|
|
0 |
|
|
$ |
0 |
|
Thomas A. McCullough |
|
|
0 |
|
|
$ |
0 |
|
|
|
729 |
|
|
$ |
15,710 |
|
J. David Clark |
|
|
2,700 |
|
|
$ |
11,067 |
|
|
|
0 |
|
|
$ |
0 |
|
|
|
|
(1) |
|
The value realized equals the fair market value of the shares on the date of exercise
less the exercise price. |
|
(2) |
|
The value realized on the restricted stock is the fair market value on the date of
vesting. |
26
RETIREMENT PLAN BENEFITS
The table below shows the present value of accumulated benefits payable to the named
executives, including the number of years of service credited to each named executive, under the
Pension Plan and named executives individual supplemental retirement agreements. Such amounts
were determined by using the interest rate and mortality rate assumptions consistent with those
used in the Companys financial statements.
PENSION BENEFITS
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
|
|
|
Years |
|
Present Value of |
|
|
|
|
|
|
Credited |
|
Accumulated |
|
Payments During |
|
|
|
|
Service |
|
Benefit |
|
Last Fiscal Year |
Name |
|
Plan Name |
|
(#) |
|
($) |
|
($) |
Mark E. Tryniski |
|
Community Bank System, Inc. Pension Plan |
|
|
5 |
|
|
$ |
170,625 |
|
|
$ |
0 |
|
|
|
Supplemental Executive Retirement Agreement |
|
|
5 |
|
|
$ |
120,013 |
|
|
$ |
0 |
|
Scott A. Kingsley |
|
Community Bank System, Inc. Pension Plan |
|
|
3 |
|
|
$ |
74,594 |
|
|
$ |
0 |
|
|
|
Supplemental Executive Retirement Agreement |
|
|
3 |
|
|
$ |
30,922 |
|
|
$ |
0 |
|
Brian D. Donahue |
|
Community Bank System, Inc. Pension Plan |
|
|
16 |
|
|
$ |
248,615 |
|
|
$ |
0 |
|
|
|
Supplemental Executive Retirement Agreement |
|
|
16 |
|
|
$ |
120,272 |
|
|
$ |
0 |
|
Thomas A. McCullough (1) |
|
Community Bank System, Inc. Pension Plan |
|
|
4 |
|
|
$ |
878,890 |
|
|
$ |
0 |
|
|
|
Grange Supplemental Executive Retirement Agreement |
|
|
12 |
|
|
$ |
1,767,488 |
|
|
$ |
0 |
|
J. David Clark |
|
Community Bank System, Inc. Pension Plan |
|
|
15 |
|
|
$ |
265,114 |
|
|
$ |
0 |
|
|
|
|
(1) |
|
Mr. McCulloughs supplemental executive retirement agreement was originally executed
while he was an officer of Grange. The Company is obligated to honor Granges obligations
under such plan as Granges successor by merger. |
Pension Plan
The named executives participate in the Companys Pension Plan, as do the other salaried
employees. The Pension Plan is a tax-qualified defined benefit pension plan. Under the
traditional formula, eligible participants generally accrue benefits based on the participants
service and the participants average annual compensation for the highest consecutive five years of
plan participation. Pension benefits earned
27
under the traditional formula may be distributed as a
lump sum or as an annuity.
Under the cash balance formula, benefits are expressed in the form of a hypothetical account
balance. Each year a participants cash balance account is increased by (i) service credits based
on the participants covered compensation and compensation in excess of the Social Security taxable
wage base for that year, and (ii) interest credits based on the participants account balance as of
the end of the prior year. Service credits accrue at a rate between 5 percent and 6.10 percent,
based on the participants age and date of participation. Pension benefits earned under the cash
balance formula may be distributed as a lump sum or as an annuity.
Supplemental Retirement Agreements
In addition to the Pension Plan, certain named executives are covered by an individual
supplemental retirement agreement (SERP) that generally provides for non-qualified retirement
benefits that cannot
be provided to the named executives under the Pension Plan due to Internal Revenue Code
limitations. Messrs. Tryniski, Kingsley, and Donahue have entered into SERP agreements providing
such post-retirement benefits. Mr. McCulloughs SERP was originally executed while he was an
officer of Grange and the Company is obligated to honor Granges obligations under such plan as
Granges successor by merger.
Mark E. Tryniski. Under Mr. Tryniskis SERP, the Company has agreed to provide Mr.
Tryniski with an annual SERP benefit equal to the product of (i) 3%, times (ii) Mr. Tryniskis
years of service, times (iii) his final average compensation. The SERP benefit is then reduced by
Mr. Tryniskis other Company-provided retirement benefits, including 50% of his Social Security
benefits. Mr. Tryniski will be entitled to the foregoing SERP benefit (i.e., will become vested)
only if he completes 36 months as President and Chief Executive Officer. If Mr. Tryniski fails to
complete such 36-month period, then he shall be entitled to a minimum SERP benefit generally equal
to the excess (if any) of (x) the annual benefit that he would have earned pursuant to the
Companys Pension Plan if (I) 100% of his annual compensation that is disregarded for Pension Plan
purposes solely because of the limit imposed by Internal Revenue Code Section 401(a)(17) is added
to the amount of his annual compensation actually taken into account pursuant to the Pension Plan
and (II) Internal Revenue Code Section 415 is disregarded, minus (y) the annual benefit actually
payable to him pursuant to the Pension Plan. Mr. Tryniskis SERP benefit is payable beginning on
the first day of the seventh month that follows the later of his termination of employment with the
Company or his attainment of age 55. The benefit is payable in the form of an actuarially reduced
joint and 100% survivor benefit.
Change in Control Provision. If Mr. Tryniskis employment is terminated for reasons other
than cause, death, or disability within two years following a change in control or if Mr. Tryniski
voluntarily resigns during this period based upon an involuntary and material adverse change in his
title, duties, responsibilities, working conditions, total remuneration, or the geographic location
of his assignment, the Company will treat Mr. Tryniski as fully vested in the SERP benefit, will
credit him (for SERP purposes) with the greater of 5 additional years of service or the sum of 2
years plus the number of years of service he is retained as a consultant after the change in
control, and will take into account (for final average compensation purposes) compensation paid
to Mr. Tryniski for consulting services after the change in control.
Scott A. Kingsley and Brian D. Donahue. Under the SERP agreements for Messrs.
Kingsley and Donahue, the Company shall pay the employee an annual supplemental retirement benefit
generally equal to the excess (if any) of (i) the annual benefit that he would have earned pursuant
to the Companys Pension Plan if (a) 100% of his annual compensation that is disregarded for
Pension Plan purposes solely because of the limit imposed by Internal Revenue Code Section
401(a)(17) is added to the amount of his
28
annual compensation actually taken into account pursuant
to the Pension Plan and (b) Internal Revenue Code Section 415 is disregarded, minus (ii) the annual
benefit actually payable to him pursuant to the Pension Plan. The SERP benefit is payable
beginning on the first day of the seventh month that follows the later of the employees cessation
of employment with the Company or his attainment of age 55. The benefit is payable in the form of
an actuarially reduced joint and 50% survivor benefit. The SERP agreements for Messrs. Kingsley
and Donahue do not contain change in control provisions.
Thomas A. McCullough. Under Mr. McCulloughs SERP agreement, which was assumed by the
Company upon consummation of the merger between the Company and Grange, if Mr. McCullough retires
on or after December 31, 2007, the Company must provide him with an annual supplemental retirement
benefit equal to 85% of his average compensation during the last five years of his employment
reduced by the benefit payable under the Companys Pension Plan, 50% of his Social Security
benefit, and Company contributions on Mr. McCulloughs behalf and earnings attributable thereto
under the Companys 401(k) Plan and Deferred Compensation Plan for Certain Executive Employees.
The
supplemental retirement benefit is payable over the course of 180 months following Mr.
McCulloughs retirement from the Company on December 31, 2007.
Nonqualified Deferred Compensation Plan
The following table shows the executive contribution, the Companys contributions, earnings and
account balances for the named executives in the Deferred Compensation Plan for Certain Executive
Employees of Community Bank System, Inc.
NONQUALIFIED DEFERRED COMPENSATION
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Aggregate |
|
|
|
|
|
Aggregate |
|
|
|
|
Executive |
|
Registrant |
|
Earnings |
|
Aggregate |
|
Balance |
|
|
|
|
Contributions |
|
Contributions |
|
in Last |
|
Withdrawals/ |
|
at Last |
|
|
|
|
in Last FY |
|
in Last FY |
|
FY |
|
Distributions |
|
FYE |
Name |
|
Plan Name |
|
($) (1) |
|
($) (2) |
|
($) |
|
($) |
|
($) |
Mark E. Tryniski |
|
Community Bank System, Inc.
Deferred Compensation Plan |
|
$ |
0 |
|
|
$ |
6,948 |
|
|
$ |
8,594 |
|
|
$ |
0 |
|
|
$ |
46,948 |
|
Scott A. Kingsley |
|
Community Bank System, Inc.
Deferred Compensation Plan |
|
$ |
20,800 |
|
|
$ |
15,125 |
|
|
$ |
4,481 |
|
|
$ |
0 |
|
|
$ |
97,019 |
|
Brian D. Donahue |
|
Community Bank System,
Inc. Deferred Compensation Plan |
|
$ |
12,050 |
|
|
$ |
6,894 |
|
|
$ |
10,266 |
|
|
$ |
0 |
|
|
$ |
58,616 |
|
Thomas A. McCullough |
|
Community Bank System, Inc.
Deferred Compensation Plan |
|
$ |
19,885 |
|
|
$ |
6,798 |
|
|
$ |
4,391 |
|
|
$ |
0 |
|
|
$ |
94,541 |
|
J. David Clark |
|
Community Bank System, Inc.
Deferred Compensation Plan |
|
$ |
8,400 |
|
|
$ |
6,798 |
|
|
$ |
2,476 |
|
|
$ |
0 |
|
|
$ |
46,011 |
|
|
|
|
(1) |
|
The amount in this column was also reported as Salary in the Summary Compensation Table on
page 22. |
|
(2) |
|
The amount in this column was also reported in the column entitled All Other Compensation
in the Summary Compensation Table. |
29
Potential Payment on Termination or Change in Control
The Company has entered into employment agreements that provide severance benefits to the
named executives. Under the terms of the respective named executives agreement, the executives
are entitled to post-termination payments in the event that they are no longer employed by the
Company because of death, disability, involuntary retirement or a change in control. The triggers
for post-termination payments under the respective employment agreements are set forth in the
descriptions of such agreements on pages 31-33. Payments under the employment agreement may be
made in a lump sum or in installments. In addition to the employment agreements, the SERP
agreements provide for post-termination benefits (notwithstanding the retirement benefits intended
to be conferred in the SERP agreements) in the event of death, disability and a change in control.
The following table describes the potential payments and benefits under the Companys
compensation and benefit plans and arrangements to which the named executives would be entitled
upon termination of employment, assuming a December 31, 2007 termination date.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Incremental |
|
|
|
|
|
Acceleration and |
|
|
|
|
|
|
|
|
|
|
|
|
pension |
|
Continuation of |
|
Continuation of |
|
|
|
|
|
|
|
|
Expected Post- |
|
benefit |
|
Medical/Welfare |
|
Equity Awards |
|
Total |
|
|
|
|
|
|
Termination |
|
(present value) |
|
Benefits |
|
(unamortized as of |
|
Termination |
|
|
|
|
|
|
Payments ($) |
|
($) (1) |
|
(present value) ($) |
|
12/31/07) ($) (2) |
|
Benefits ($) |
|
|
|
|
|
|
$ |
104,000 |
|
|
$ |
0 |
|
|
$ |
2,504 |
|
|
$ |
303,042 |
|
|
$ |
409,546 |
|
|
|
|
|
|
|
|
208,000 |
|
|
|
0 |
|
|
|
5,009 |
|
|
|
303,042 |
|
|
|
516,051 |
|
|
|
|
|
Involuntary termination without cause |
|
|
1,456,000 |
|
|
|
0 |
|
|
|
0 |
|
|
|
303,042 |
|
|
|
1,759,042 |
|
|
|
|
|
Involuntary or good reason termination after CIC |
|
|
2,080,000 |
|
|
|
58,859 |
|
|
|
32,319 |
|
|
|
303,042 |
|
|
|
2,474,220 |
|
|
|
|
|
Scott A. Kingsley
Death |
|
$ |
72,750 |
|
|
$ |
0 |
|
|
$ |
2,412 |
|
|
$ |
181,660 |
|
|
$ |
256,822 |
|
|
|
|
|
|
|
|
145,500 |
|
|
|
0 |
|
|
|
4,823 |
|
|
|
181,660 |
|
|
|
331,983 |
|
|
|
|
|
Involuntary termination without cause |
|
|
1,222,200 |
|
|
|
0 |
|
|
|
0 |
|
|
|
181,660 |
|
|
|
1,403,860 |
|
|
|
|
|
Involuntary or good reason termination after CIC |
|
|
1,222,200 |
|
|
|
51,485 |
|
|
|
31,273 |
|
|
|
181,660 |
|
|
|
1,486,618 |
|
|
|
|
|
|
|
$ |
61,600 |
|
|
$ |
0 |
|
|
$ |
2,253 |
|
|
$ |
150,671 |
|
|
$ |
214,524 |
|
|
|
|
|
|
|
|
123,200 |
|
|
|
0 |
|
|
|
4,506 |
|
|
|
150,671 |
|
|
|
278,377 |
|
|
|
|
|
Involuntary termination without cause |
|
|
714,560 |
|
|
|
0 |
|
|
|
0 |
|
|
|
150,671 |
|
|
|
865,231 |
|
|
|
|
|
Involuntary or good reason termination after CIC |
|
|
1,034,880 |
|
|
|
83,009 |
|
|
|
29,219 |
|
|
|
150,671 |
|
|
|
1,297,779 |
|
|
|
|
|
|
|
$ |
48,152 |
|
|
$ |
0 |
|
|
$ |
2,227 |
|
|
$ |
99,946 |
|
|
$ |
150,325 |
|
|
|
|
|
|
|
|
96,304 |
|
|
|
0 |
|
|
|
4,454 |
|
|
|
99,946 |
|
|
|
200,704 |
|
|
|
|
|
Involuntary Termination without cause |
|
|
529,672 |
|
|
|
0 |
|
|
|
0 |
|
|
|
99,946 |
|
|
|
629,618 |
|
|
|
|
|
Involuntary or good reason termination after CIC |
|
|
770,432 |
|
|
|
70,652 |
|
|
|
28,906 |
|
|
|
99,946 |
|
|
|
969,936 |
|
|
|
|
|
30
|
|
|
(1) |
|
Mr. McCullough retired effective December 31, 2007 and is not entitled to post-termination
payments or benefits disclosed in the table. |
|
(2) |
|
The amounts set forth in this column reflect the present value of an additional three years
of accumulated benefits under the Companys Pension Plan. There would be no additional
benefits accrued under the individual supplemental executive retirement agreements. |
|
(3) |
|
The amounts reflected in this column do not include any excise tax gross-up amounts. As more
fully described on pages 31-33 below, an excise tax gross-up would be paid only if the Company
(or its successor) elects, in its sole discretion, to pay change in control benefits in a
lump-sum. |
The amounts shown in the table above do not include payments and benefits to the extent they
are provided on a nondiscriminatory basis to salaried employees generally upon termination of
employment, including accrued salary and vacation pay, regular pension benefits under the Companys
Pension Plan, and distribution of plan balances under the Companys 401(k) Plan.
Employment Agreements
The Company has entered into Employment Agreements with each of the named executives. The
Employment Agreements provide for payments upon termination in the event such executive is
terminated prior to the expiration of the employee agreement. The quantitative payout amounts are
set forth in the chart above.
Mark E. Tryniski. The Company has an employment agreement with Mr. Tryniski providing
for his continued employment until December 31, 2008. The agreement provides that the Company
shall pay Mr. Tryniski a base salary at an annual rate of at least $400,000, with his base salary
for calendar years after 2006 to be adjusted in accordance with the Companys regular payroll
practices for executive employees. The agreement may be terminated by the Company for cause at any
time, and shall terminate
upon Mr. Tryniskis death or disability. The agreement provides for severance pay in the
event of a termination for reasons other than cause, death, or disability, equal to the greater of
(i) 200% of the sum of Mr. Tryniskis annual base salary at the time of termination and the most
recent payment to him under the Companys MIP, or (ii) amounts of base salary and expected MIP
payments payable to Mr. Tryniski through the unexpired term of his employment agreement. In
addition, if the Company elects not to renew the agreement at the end of its term for reasons other
than cause, Mr. Tryniski is entitled to severance pay equal to 200% of the sum of his then current
base salary plus the most recent payment to him under the MIP.
Change in Control Provision. If Mr. Tryniskis employment is terminated for reasons other
than cause, death, or disability within two years following a change in control or if Mr. Tryniski
voluntarily resigns during this period based upon an involuntary and material adverse change in his
title, duties, responsibilities, working conditions, total remuneration, or the geographic location
of his assignment, the Company will retain him as a consultant for three years at an annual
consulting fee equal to his then current base salary plus the award to Mr. Tryniski under the MIP
for the year immediately preceding the change in control, will provide full fringe benefits, will
permit him to dispose of any restricted stock previously granted to him, and all of his stock
options will become fully exercisable. As an alternative, the Board may elect, in its sole
discretion, to pay all benefits due to Mr. Tryniski in a single lump sum payment within 90 days
following the change in control and Mr. Tryniskis termination of employment. In such event, the
amount of the lump sum payment will be increased to hold Mr. Tryniski harmless from all income and
excise tax liability attributable to the lump sum payment.
Scott A. Kingsley. The Company has an employment agreement with Mr. Kingsley
providing for his continued employment until December 31, 2007. The agreement provides that during the period from
31
December 31, 2004 to December 31, 2007, the Company shall pay Mr. Kingsley a base
salary at an annual rate of at least $235,000, with his base salary for calendar years after 2004
to be adjusted in accordance with the Companys regular payroll practices for executive employees.
The agreement may be terminated by the Company for cause at any time, and shall terminate upon Mr.
Kingsleys death or disability. The agreement provides for severance pay, in the event of a
termination for reasons other than cause, death, or disability, equal to the greater of (i) the sum
of Mr. Kingsleys annual base salary at the time of termination and the most recent payment to him
under the Companys MIP, or (ii) amounts of base salary and expected MIP payments payable to Mr.
Kingsley through the unexpired term of his employment. In addition, if the Company elects not to
renew the agreement at the end of its term for reasons other than cause, Mr. Kingsley is entitled
to severance pay equal to 175% of the sum of his then current base salary plus the most recent
payment to him under the MIP. The Company and Mr. Kingsley have entered into a new employment
agreement covering the period commencing January 1, 2008 and expiring December 31, 2010 as
disclosed in the Companys Form 8-K filing with the SEC on April 9, 2008.
Change in Control Provision. If Mr. Kingsleys employment is terminated for reasons other
than cause, death, or disability within two years following a change in control, or if Mr. Kingsley
voluntarily resigns during this period based upon an involuntary and material adverse change in his
title, duties, responsibilities, working conditions, total remuneration, or the geographic location
of his assignment, the Company will retain him as a consultant for three years at an annual
consulting fee equal to his then current base salary plus the award to Mr. Kingsley under the MIP
for the year immediately preceding the change in control, will provide full fringe benefits, will
permit him to dispose of any restricted stock previously granted to him, and all of his stock
options will become fully exercisable. As an alternative, the Board may elect, in its sole
discretion, to pay all benefits due to Mr. Kingsley in a single lump sum payment within 90 days
following the change in control and Mr. Kingsleys termination of employment. In such event, the
amount of the lump sum payment will be increased to hold Mr. Kingsley harmless from all income and
excise tax liability attributable to the lump sum payment.
Brian D. Donahue. The Company has an employment agreement with Mr. Donahue providing
for his continued employment until December 31, 2009. The agreement provides that during the
period from August 1, 2004 through December 31, 2009, the Company shall pay Mr. Donahue a base
salary at an annual rate of at least $230,000, with his base salary for calendar years after 2004
to be adjusted in accordance with the Companys regular payroll practices for executive employees.
The agreement may be terminated by the Company for cause at any time, and shall terminate upon Mr.
Donahues death or disability. The agreement provides for severance pay, in the event of a
termination for reasons other than cause, death, or disability, equal to the greater of (i) the sum
of Mr. Donahues annual base salary at the time of termination and the most recent payment to him
under the Companys MIP, or (ii) amounts of base salary and expected MIP payments payable to Mr.
Donahue through the unexpired term of his employment. In addition, if the Company elects not to
renew the agreement at the end of its term for reasons other than cause, Mr. Donahue is entitled to
severance pay equal to 175% of the sum of his then current base salary plus the most recent payment
to him under the MIP.
Change in Control Provision. If Mr. Donahues employment is terminated for reasons other than
cause, death, or disability within two years following a change in control, or if Mr. Donahue
voluntarily resigns during this period based upon an involuntary and material adverse change in his
title, duties, responsibilities, working conditions, total remuneration, or the geographic location
of his assignment, the Company will retain him as a consultant for three years at an annual
consulting fee equal to his then current base salary plus the award to Mr. Donahue under the MIP
for the year immediately preceding the change in control, will provide full fringe benefits, will
permit him to dispose of any restricted stock previously granted to him, will pay him the
difference between 94% of the market value of his residence and the proceeds of the sale of such
residence (if he elects to relocate), and all of his stock options will
32
become fully exercisable.
As an alternative, the Board may elect, in its sole discretion, to pay all benefits due to Mr.
Donahue in a single lump sum payment within 90 days following the change in control and Mr.
Donahues termination of employment. In such event, the amount of the lump sum payment will be
increased to hold Mr. Donahue harmless from all income and excise tax liability attributable to the
lump sum payment.
J. David Clark. The Company has an employment agreement with Mr. Clark providing for
his continued employment until December 31, 2009. The agreement provides that during the period
from October 1, 2004 to December 31, 2009, the Company shall pay Mr. Clark a base salary at an
annual rate of at least $175,000, with his base salary for calendar years after 2004 to be adjusted
in accordance with the Companys regular payroll practices for executive employees. The agreement
may be terminated by the Company for cause at any time, and shall terminate upon Mr. Clarks death
or disability. The agreement provides for severance pay, in the event of a termination for reasons
other than cause, death, or disability, equal to the greater of (i) the sum of Mr. Clarks annual
base salary at the time of termination and the most recent payment to him under the Companys MIP,
or (ii) amounts of base salary and expected MIP payments payable to Mr. Clark through the unexpired
term of his employment. In addition, if the Company elects not to renew the agreement at the end
of its term for reasons other than cause, Mr. Clark is entitled to severance pay equal to 175% of
the sum of his then current base salary plus the most recent payment to him under the MIP.
Change in Control Provision. If Mr. Clarks employment is terminated for reasons other than
cause, death, or disability within two years following a change in control, or if Mr. Clark
voluntarily resigns during this period based upon an involuntary and material adverse change in his
title, duties, responsibilities, working conditions, total remuneration, or the geographic location
of his assignment, the Company will retain him as a consultant for three years at an annual
consulting fee equal to his then current base salary plus the award to Mr. Clark under the MIP for
the year immediately preceding the change in control, will provide full fringe benefits, will
permit him to dispose of any restricted stock previously granted to him, and all of his stock
options will become fully exercisable. As an alternative,
the Board may elect, in its sole discretion, to pay all benefits due to Mr. Clark in a single
lump sum payment within 90 days following the change in control and Mr. Clarks termination of
employment. In such event, the amount of the lump sum payment will be increased to hold Mr. Clark
harmless from all income and excise tax liability attributable to the lump sum payment.
AUDIT COMMITTEE REPORT
In accordance with its written charter adopted by the Board of Directors, a copy of which is
available at the Companys website at www.communitybankna.com and in print to any
Shareholder who requests it, the Companys Audit Committee assists the Board in fulfilling its
responsibility for oversight of the quality and integrity of the accounting, auditing, and
financial reporting practices of the Company and the Bank. The Committee reviews internal and
external audits of the Company and the Bank and the adequacy of the Companys and the Banks
accounting, financial, and compliance controls, oversees major policies with respect to risk
assessment and management, and selects the Companys independent auditors.
The Audit Committee is comprised of three directors, each of whom the Board has determined to
be independent as independence for audit committee members is defined by the Sarbanes-Oxley Act and
the NYSE Rules. In addition, each member of the Committee is financially literate and at least one
member of the Committee meets the NYSE standard of having accounting or related financial
management
33
expertise. In addition, the Board has determined that Charles E. Parente, who serves
on the Committee, qualifies as an audit committee financial expert as defined by the SEC Rules.
In discharging its oversight responsibilities the Committee has reviewed and discussed the
Companys 2007 audited consolidated financial statements with management of the Company and its
independent public accountant and has discussed with its independent auditors all matters required
by generally accepted auditing standards, including those described in Statement on Auditing
Statements No. 61, as amended by Statement on Auditing Standards No. 90 (Audit Committee
Communications).
The Committee has also received the written disclosures and letter from the Companys
independent accountants as required by Independence Standards Board Standard No. 1 (Independence
Discussions with Audit Committees) and has discussed with the independent accountants their
independence. In concluding that the auditors are independent, the Committee considered, among
other factors, the non-audit services provided by the auditors as described on page 35.
Based on the above-mentioned reviews and discussions with management and the independent
auditors, the Committee recommended to the Board of Directors that the Companys audited financial
statements be included in its Annual Report on Form 10-K for the fiscal year ended December 31,
2007, for filing with the Securities and Exchange Commission.
William M. Dempsey (Chair)
Brian R. Ace
Charles E. Parente
ITEM TWO: RATIFICATION OF APPOINTMENT OF
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
During the fiscal year ended December 31, 2007, the firm of PricewaterhouseCoopers LLP, the
Companys independent registered public accounting firm, was retained by the Audit Committee of the
Board of Directors to perform the annual examination of the consolidated financial statements of
the Company and its subsidiaries. The Audit Committee also retained PricewaterhouseCoopers LLP to
advise the Company in connection with various other matters as described below.
The Audit Committee has selected PricewaterhouseCoopers LLP to serve as the Companys
independent registered public accounting firm for the fiscal year ending December 31, 2008.
PricewaterhouseCoopers LLP has acted in such capacity since its appointment in fiscal year 1991.
Shareholder ratification of the selection of PricewaterhouseCoopers LLP as the Companys
independent registered public accounting firm is not required by the Companys bylaws or otherwise.
However, the Board of Directors is submitting the selection of PricewaterhouseCoopers LLP to the
Shareholders for ratification as a matter of good corporate practice. If the Shareholders fail to
ratify the selection, the Audit Committee will reconsider whether or not to retain that firm. Even
if the selection is ratified, the Audit Committee in their discretion may appoint a different firm
at any time during the year if they determine that such a change would be in the best interests of
the Company.
Representatives of PricewaterhouseCoopers LLP will be present at the Meeting and will be given
the opportunity to make a statement, if the representatives desire, and will be available to
respond to appropriate questions from Shareholders.
34
Vote Required and Recommendation
Ratification of the appointment of the independent registered public accounting firm requires
the affirmative vote of a majority of the votes cast in person or by proxy at the Meeting.
The Board of Directors recommends that Shareholders vote FOR this Proposal. Proxies solicited
by the Board of Directors will be voted in favor of the Proposal unless Shareholders specify
otherwise.
FEES PAID TO PRICEWATERHOUSECOOPERS LLP
The following table sets forth the aggregate fees billed to the Company by
PricewaterhouseCoopers LLP for professional services rendered for the fiscal years ended December
31, 2006 and 2007.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
2006 |
|
2007 |
|
|
Audit Fees |
|
$ |
363,131 |
|
|
$ |
351,459 |
|
|
|
Audit Related Fees (1) |
|
|
12,000 |
|
|
|
12,000 |
|
|
|
Tax Fees (2) |
|
|
103,400 |
|
|
|
82,250 |
|
|
|
All Other Fees (3) |
|
|
7,452 |
|
|
|
0 |
|
|
|
|
|
|
|
|
|
(1) |
|
Includes fees incurred in connection with the audit of
Community Investment Services, Inc. |
|
|
(2) |
|
Includes tax preparation and compliance fees of $40,500
and $51,000 for 2007 and 2006, respectively, and fees incurred in
connection with tax consultation related to acquisitions, tax
planning, and other matters of $41,750 and $52,400 for 2007 and
2006, respectively. |
|
|
(3) |
|
Represents subscription fees to Comperio, a
PricewaterhouseCoopers LLP trademarked product. |
Pursuant to the Audit Committee Charter, the Company is required to obtain pre-approval by the
Audit Committee for all audit and permissible non-audit services obtained from its independent
auditors to the extent required by applicable law. In accordance with this pre-approval policy,
the Audit Committee pre-approved all audit and non-audit services for fiscal 2006 and fiscal 2007.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires the Companys directors,
executive officers and holders of more than 10% of the Companys common stock (collectively,
Reporting Persons) to file with the Securities and Exchange Commission initial reports of
ownership and reports of changes in ownership of the common stock. Such persons are required by
regulations of the Securities and Exchange Commission to furnish the Company with copies of all
such filings. Based solely on its review of the copies of such filings received by it and written
representations of Reporting Persons with respect to the fiscal year ended December 31, 2007, the
Company believes that all Reporting Persons complied with all Section 16(a) filing requirements in
the fiscal year ended December 31, 2007, except as follows: due to administrative oversight,
certain filings on Form 4 were not timely filed for Directors Ace,
35
Cantwell, Dempsey, DiCerbo,
Parente, and Steele regarding the acquisition of deferred stock pursuant to the Directors Deferred
Compensation Plan and for Directors Ace, Cantwell, Dempsey, DiCerbo, Gabriel, Kaplan, Parente,
Patterson, and Steele regarding the award of phantom stock under the Directors Stock Balance Plan;
and Director DiCerbo filed one late report on Form 4 reflecting a single purchase transaction.
ITEM THREE: SHAREHOLDER PROPOSAL TO
ELIMINATE CLASSIFIED BOARD OF DIRECTORS
Gerald R. Armstrong, a shareholder of the Company who owns approximately 623 shares of Common
Stock, has notified the Company of his intention to propose a resolution at the Annual Meeting of
Shareholders. Mr. Armstrongs address is 820 Sixteenth Street, No. 705, Denver, Colorado
80202-3227. The resolution and statement provided by Mr. Armstrong are set forth below.
RESOLUTION
That the shareholders of COMMUNITY BANK SYSTEM, INC. request its Board of Directors to take the
steps necessary to eliminate classification of terms of its Board of Directors to require that
all Directors stand for election annually. The Board declassification shall be completed
in a manner that does not affect the unexpired terms of the previously-elected Directors.
STATEMENT
The proponent believes the election of directors is the strongest way that shareholders influence
the directors of any corporation. Currently, our board of directors is divided into three classes
with each
class serving three-year terms. Because of this structure, shareholders may only vote for
one-third of the directors each year. This is not in the best interest of shareholders because it
reduces accountability.
U. S. Bancorp, Associated Banc-Corp, Piper-Jaffray Companies, Fifth-Third Bancorp, Pan Pacific
Retail Properties, Qwest Communications International, Xcel Energy, Greater Bay Bancorp, North
Valley Bancorp, Pacific Continental Corporation, Regions Financial Corporation, CoBiz Financial
Inc., Marshall & Illsley Corporation, and Wintrust Financial, Inc. are among the corporations
electing directors annually because of the efforts of the proponent.
The performance of our management and our Board of Directors is now being more strongly tested due
to economic conditions and the accountability for performance must be given to the shareholders
whose capital has been entrusted in the form of share investments.
A study by researchers at Harvard Business School and the University of Pennsylvanias Wharton
School titled Corporate Governance and Equity Prices (Quarterly Journal of Economics, February,
2003), looked at the relationship between corporate governance practices (including classified
boards) and firm performance. The study found a significant positive link between governance
practices favoring shareholders (such as annual directors election) and firm value.
While management may argue that directors need and deserve continuity, management should become
aware that continuity and tenure may be best assured when their performance as directors is
exemplary and is deemed beneficial to the best interests of the corporation and its shareholders.
The proponent regards as unfounded the concern expressed by some that annual election of all
directors could leave companies without experienced directors in the event that
all incumbents are voted out by
36
shareholders. In the unlikely event that shareholders do vote to replace all
directors, such a decision would express dissatisfaction with the incumbent directors and reflect a
need for change.
If you agree that shareholders may benefit from greater accountability afforded by annual election
of all directors, please vote FOR this proposal.
Board Recommendation
Your Board of Directors unanimously recommends a vote AGAINST this proposal for the reasons
stated below.
Our Certificate of Incorporation currently provides for a classified board in which the
Board is divided into three equal-sized classes, and the members of each class are elected by the
shareholders to serve staggered three-year terms. The current classified board structure has been
in existence since it was approved by our shareholders when the Company was formed. Numerous
well-respected and successful U.S. companies utilize classified boards. In 2007, over a majority
of the companies in the S&P Small Cap Index had classified boards.
The Board of Directors and the Boards Nominating and Corporate Governance Committee,
comprised of independent directors, have carefully considered this proposal and the advantages and
disadvantages of a classified board. We have concluded that the advantages of the Companys
classified board structure outweigh any purported benefits that might be gained by eliminating the
Companys
classified board structure. More specifically, the Board believes that the proponents
rationale for the change is not applicable to the Company and that our classified board of
directors is a critical part of our long-term financial success and stability for the following
reasons:
|
|
|
The three-year staggered board terms are designed to enhance the continuity and
effectiveness of long-term planning and ensure that a majority of directors at any given
time have prior experience as directors of the Company. The business and markets in which
the Company and its subsidiaries engage are highly complex and regulated, spread across
diverse regions and markets, and involve different businesses including banking and
financial services, pension plan administration and consulting, insurance, investment
management, financial advisory services, and a retail banking network of over 130 branches.
The long-term success achieved by the Company and its subsidiaries is in large part
dependent upon the directors having a deep understanding of, and the ability to plan and
execute long-term strategies with respect to, the various businesses and markets in which
we operate. |
|
|
|
|
The Board believes that the continuity afforded by a classified board is especially
important in the community banking industry where directors often play a more active role
and often have a higher identity in the market areas serviced by the bank than do directors
of large diversified companies. A classified board also assists the Company in attracting
top director candidates who are willing to make longer-term commitments of their time and
energy. |
37
|
|
|
Electing directors to three-year terms also enhances the independence of directors by
providing them with a longer-term of office, thereby insulating them against pressure from
management or from special interest groups who might have an agenda contrary to the
long-term interests of all shareholders. |
|
|
|
|
The Board of Directors will be in a better position to negotiate effectively with a
potential acquirer to realize the greatest possible shareholder value when they are not
subject to being replaced at the next upcoming annual meeting. Because directors of a
classified board are not subject to being replaced each year, the classified structure
gives the incumbent directors greater ability and leverage with an acquirer to evaluate the
adequacy and fairness of any business combination proposal, negotiate on behalf of all
shareholders, and weigh alternative methods of maximizing value for all shareholders. |
Contrary to Mr. Armstrongs statement, the Board does not believe that the benefits afforded
by the classified board structure result in a reduction in accountability of the Board to the
shareholders. Each director of the Company is bound by, and demonstrates, the same fiduciary
duties and accountability to our shareholders regardless of how often they stand for election.
The Board believes accountability is a critical element of our corporate governance structure
which fosters higher performance and returns to our shareholders. However, in our view,
eliminating the Companys classified board will not enhance accountability to shareholder interests
or result in stronger financial returns to our shareholders. The Board believes that strong
financial performance is a function of continuing to formulate and execute successful, long-term
strategies tailored to the business and marketplace in which we operate. To that point, we would
ask our shareholders to consider the Companys actual performance in comparison to our peer group
of S&P Small Cap Commercial Banks
Index based on total return (reinvestment of dividends) over the last one, three, five, ten
and fifteen year periods, as of February 29, 2008, set forth below:
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1-Year |
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3-Year |
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5-Year |
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10-Year |
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15-Year |
Community Bank System, Inc. |
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7.6 |
% |
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1.6 |
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9.8 |
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6.3 |
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12.9 |
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S&P Small Cap Commercial Banks Index |
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(31.9 |
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(10.2 |
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1.4 |
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3.9 |
% |
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N/A |
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Mr. Armstrong cites an academic study from 2003, reviewing data from 1990 to 1998, to support
a link between governance practices (such as annual directors election) and firm value. However,
it should be noted that in this study the existence of a classified board was only one of 24
different variables considered in reviewing whether a correlation existed between the governance
practices and firm value. Further, the study itself concluded that the data did not allow for
strong conclusions about causality between governance practices and firm value. As a Board,
however, we do not contest the proponents focus on good corporate governance practices and
shareholder returns, or that a relationship exists between corporate governance and shareholder
returns. The Board of Directors has maintained a separation of the Chairman of the Board position
and the Chief Executive Officer position since the inception of the Company and in 2005
discontinued its Poison Pill Plan in furtherance of maintaining a high degree of accountability
to shareholder interests.
The proponent has been an advocate for numerous similar provisions to eliminate classified
boards at public companies. While the proposal may be consistent with governance practices
generally promoted by some commentators, it is not, in our view, in the best interest of the
Company, or necessary to protect our shareholders interest.
38
Finally, shareholders should understand that approval of this proposal would not by itself
eliminate our classified board structure. A vote in favor of this proposal is an advisory
recommendation to the Board. Elimination of our classified board would require an amendment to our
Certificate of Incorporation, which would require approval of the Board and an affirmative vote of
at least two-thirds of the outstanding shares of common stock.
Signed proxies will be voted against the proposal unless otherwise specified.
The Board of Directors unanimously recommends that you vote AGAINST this proposal.
SHAREHOLDER PROPOSALS
If Shareholder proposals are to be considered by the Company for inclusion in a proxy
statement for a future meeting of the Companys Shareholders, such proposals must be submitted on a
timely basis and must meet the requirements established by the Securities and Exchange Commission
for Shareholder proposals. Shareholder proposals for the Companys 2009 Annual Meeting of
Shareholders will not be deemed to be timely submitted unless they are received by the Company at
its principal executive offices by December 19, 2008. Such Shareholder proposals, together with
any supporting statements, should be directed to the Secretary of the Company. Shareholders
submitting proposals are urged to submit their proposals by certified mail, return receipt
requested.
OTHER MATTERS
The Board of Directors of the Company is not aware of any other matters that may come before
the Meeting. However, the Proxies may be voted with discretionary authority with respect to any
other matters that may properly come before the Meeting.
Date: April 17, 2008
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By Order of the Board of Directors |
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Donna J. Drengel |
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Secretary |
39
The Directors and Officers
of
COMMUNITY BANK SYSTEM, INC.
extend a cordial invitation for you to
join them for refreshments at the
Regina A. Quick Center for the Arts
ST. BONAVENTURE UNIVERSITY
St. Bonaventure, New York
at 12:00 Noon
immediately prior to the
ANNUAL MEETING OF SHAREHOLDERS
Wednesday, May 21, 2008
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Paul M. Cantwell
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Mark E. Tryniski |
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Chairman
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President & CEO |
PROXY
COMMUNITY BANK SYSTEM, INC.
5790 Widewaters Parkway
Dewitt, New York 13214-1883
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF
DIRECTORS
The
undersigned hereby appoints Charles M. Ertel and Donna J. Drengel, proxies, with power to
act without the other and with power of substitution, and hereby authorizes them to represent and
vote, as designated on the other side, all the shares of stock of Community Bank System, Inc.
standing in the name of the undersigned with all powers which the undersigned would possess if
present at the Annual Meeting of Shareholders of the Company to be held May 21, 2008 or any
adjournment thereof.
(Continued, and to be marked,
signed and dated on the reverse side)
ANNUAL MEETING OF SHAREHOLDERS OF
COMMUNITY BANK SYSTEM, INC.
May 21, 2008
PROXY VOTING INSTRUCTIONS
MAIL - Date, sign and mail your proxy card in the envelope
provided as soon as possible.
- OR -
TELEPHONE - Call toll-free 1-800-PROXIES
(1-800-776-9437) in the United States or 1-718-921-8500 from
foreign countries and follow the instructions. Have your proxy
card available when you call.
- OR -
INTERNET - Access www.voteproxy.com and follow the on-screen
instructions. Have your proxy card available when you access
the web page.
- OR -
IN PERSON - You may vote your shares in person by attending
the Annual Meeting.
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COMPANY NUMBER |
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ACCOUNT NUMBER |
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You may enter your voting instructions at 1-800-PROXIES in the United States or 1-718-921-8500 from foreign countries or www.voteproxy.com up until 11:59 PM Eastern Time the day before the cut-off or meeting date.
ê
Please detach along perforated line and mail in the envelope provided
IF you are not voting via telephone or the Internate. ê
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20330300000000001000 2
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052108 |
THE BOARD OF DIRECTORS RECOMMEND A VOTE FOR PROPOSITIONS #1 AND #2 AND AGAINST
PROPOSITION #3.
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR
BLACK INK AS SHOWN HERE
x
1. |
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ELECTION OF DIRECTORS:
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NOMINEES: |
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o
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FOR ALL NOMINEES
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¡
¡
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Brian R. Ace
Paul M. Cantwell, Jr.
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¡ |
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William M. Dempsey
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WITHHOLD AUTHORITY
FOR ALL NOMINEES
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FOR ALL EXCEPT (See instructions below)
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INSTRUCTIONS:
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To withhold authority to vote for any
individual nominee(s), mark FOR ALL EXCEPT and fill in
the circle next to each nominee you wish to withhold, as
shown here: l |
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To change the address on your account, please check
the box at right and indicate your new address in
the address space above. Please note that changes
to the registered name(s) on the account may not be
submitted via this method. |
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FOR |
AGAINST |
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ABSTAIN |
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RATIFICATION OF APPOINTMENT OF
PWC as the
Companys independent registered public
accounting firm for the 2008 fiscal year |
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3. |
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CONSIDER A SHAREHOLDER PROPOSAL to
eliminate the classified board of directors |
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In their discretion, such attorneys-in-fact and proxies are authorized
to vote upon such other business as may properly come before the
meeting. |
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This Proxy, when properly executed, will be voted in the manner
directed herein by the undersigned.
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IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE VOTED FOR PROPOSITIONS
# 1 AND # 2 AND AGAINST PROPOSITION # 3.
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Please check hare if you plan to attend the meeting. |
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Signature of Shareholder |
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Date: |
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Signature of Shareholder |
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Date: |
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Note: |
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Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person. |
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