o | Preliminary Proxy Statement | |
o | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e) (2)) | |
þ | Definitive Proxy Statement | |
o | Definitive Additional Materials | |
o | Soliciting Material Pursuant to Section 240.14a-12 |
þ | No fee required. | |
o | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
1) | Title of each class of securities to which transaction applies: | ||
2) | Aggregate number of securities to which transaction applies: | ||
3) | Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is calculated and state how it was determined): | ||
4) | Proposed maximum aggregate value of transaction: | ||
5) | Total fee paid: | ||
o | Fee paid previously with preliminary materials. | |
o | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule, and the date of its filing. |
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4) | Date Filed: | ||
Sincerely, | ||
Stephen Strome | ||
Chairman and Chief Executive Officer |
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D-1 |
1. | The election of five Directors. Nominees are: |
2. | To ratify the Handleman Company Board of Directors Audit Committee appointment of PricewaterhouseCoopers LLP as the Companys independent registered public accounting firm for the fiscal year ending May 3, 2008, and | ||
3. | To transact such other business as may properly come before the Annual Meeting and any adjournment thereof. |
1
2
Robert E. Kirby
|
Age 50 |
Adam D. Sexton
|
Age 43 |
3
Elizabeth A. Chappell
|
Director since 1999 | |
Age 49 |
Ralph J. Szygenda
|
Director since 2003 | |
Age 59 |
Thomas S. Wilson
|
Director since 2004 | |
Age 57 |
4
Eugene A. Miller
|
Director since 2002 | |
Age 69 |
P. Daniel Miller
|
Director since 2005 | |
Age 59 |
Irvin D. Reid
|
Director since 2002 | |
Age 66 |
5
James B. Nicholson
|
Director since 1991 | |
Age 64 |
Lloyd E. Reuss
|
Director since 1993 | |
Age 70 |
Stephen Strome
|
Director since 1989 | |
Age 62 |
6
7
| presiding over executive sessions of the independent Board members; | ||
| advising the Chief Executive Officer of appropriate feedback from executive sessions, including any actions to be taken as well as any issues or concerns raised by the independent Directors; | ||
| advising on the agenda for the Board meetings; | ||
| meeting with senior officers, if deemed appropriate, to discuss the business and issues facing the Company; | ||
| working with the Chairman of the Corporate Governance and Nominating Committee in the selection of the Committee Chairs; and | ||
| meeting with shareholders, if appropriate, to discuss their concerns. |
8
| Duties and Responsibilities of All Board Members | ||
| Sarbanes-Oxley | ||
| The Current Environment of Directorship | ||
| The Responsibilities of Directorship | ||
| Board Structure and Leadership | ||
| Relationship of Board to Management | ||
| Creating and Sustaining Board Value | ||
| Conducting Productive Board Meetings |
9
| attract first-class executive talent, | ||
| retain key business leaders, | ||
| reward past and future performance, and | ||
| align the long-term interests of the Companys executive officers and shareholders. |
10
§ | provided independent competitive market data and recommendations related to executive officers, including the CEO, CFO, and other executive officers compensation levels and incentive compensation design; | ||
§ | reviewed and analyzed market data and made recommendations on compensation mix, incentive mix, and incentive compensation design; | ||
§ | reviewed the Companys compensation levels, performance, and incentive compensation design compared to a peer group; | ||
§ | provided information on executive compensation trends and implications for the Companys executive compensation program design; and | ||
§ | monitored program effectiveness. |
11
Performance Food Group Co.
|
Grainger Inc. | Nash Finch Co. | ||
United Stationers Inc.
|
Borders Group Inc. | Alberto-Culver Co. | ||
Warner Music Group Corp.
|
American Axle & Mfg. Holding | Gamestop Corp. | ||
Scotts Miracle Gro Co.
|
Guitar Center Inc. | Pier 1 Imports Inc. | ||
Herman Miller, Inc.
|
Source Interlink Cos. Inc. | PcConnections Inc. | ||
Trans World Entertainment Corp.
|
Compuware Corp. | Navarre Corp. | ||
Amcon Distributing Co. |
12
§ | base salary; | ||
§ | an annual incentive opportunity, which is paid in cash; | ||
§ | long-term incentives (including equity-based awards; primarily performance shares, stock options and restricted stock; and cash-based awards, primarily performance units); | ||
§ | a defined benefit pension plan (frozen as of November 1, 2006); | ||
§ | a defined contribution retirement account; | ||
§ | a defined benefit supplemental executive retirement plan (frozen as of November 1, 2006); | ||
§ | a change-in-control plan; and | ||
§ | other benefits. |
13
14
Result levels | Threshold | Target | Maximum | Max Plus | ||||||||||||||||
Pay % times bonus target |
25 | % | 100 | % | 200 | % | 300 | %* | ||||||||||||
250 | %** | |||||||||||||||||||
Position |
||||||||||||||||||||
Chief Executive Officer |
% payout | 15 | % | 60 | % | 120 | % | 180 | % | |||||||||||
$ payout | 108 | 432 | 864 | 1,296 | ||||||||||||||||
Chief Operating Officer |
% payout | 15 | % | 60 | % | 120 | % | 180 | % | |||||||||||
$ payout | 82.5 | 330 | 660 | 990 | ||||||||||||||||
Chief Financial Officer |
% payout | 12.5 | % | 50 | % | 100 | % | 150 | % | |||||||||||
$ payout | 42.5 | 170 | 340 | 510 | ||||||||||||||||
Senior Vice Presidents |
% payout | 10 | % | 40 | % | 80 | % | 100 | % | |||||||||||
SVP/CIO |
$ payout | 25.0 | 100 | 200 | 250 | |||||||||||||||
SVP PM&L |
22.0 | 88.0 | 176 | 220 | ||||||||||||||||
SVP HR & OD |
22.0 | 88.0 | 176 | 220 |
* | CEO, COO, CFO | |
** | Other Executives |
15
16
| They would tie a significant portion of compensation to the longer-term business results; | ||
| They would provide increased liquidity for executives; | ||
| They would enable the Company to provide both market-competitive total compensation and dilution levels; and | ||
| They would provide a vehicle for executive officers to pay the attendant tax liability once the restrictions on the grants expired. |
Performance level | Threshold | Target | Maximum | |||||||||
Result level (percentile) |
30 | 50 | 70 | |||||||||
Shares/units awarded vs. target (%) |
50 | % | 100 | % | 150 | % | ||||||
Position | Performance shares/units |
|||||||||||
CEO |
13,400/13,400 | 26,800/26,800 | 40,200/40,200 | |||||||||
COO |
20,000/20,000 | 40,000/40,000 | 60,000/60,000 | |||||||||
CFO |
7,000/7,000 | 14,000/14,000 | 21,000/21,000 | |||||||||
SVPs |
3,400/3,400 | 6,800/6,800 | 10,200/10,200 |
17
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Position | Ownership Level | |
Chief Executive Officer
|
5 times base salary | |
Chief Operating Officer
|
2 times base salary | |
Chief Financial Officer
|
2 times base salary | |
Senior Vice Presidents
|
2 times base salary |
20
Non-Equity | ||||||||||||||||||||||||||||||||||||
Incentive Plan | Change in | All Other | ||||||||||||||||||||||||||||||||||
Stock | Option | Compensation | Pension | Compensation | ||||||||||||||||||||||||||||||||
Fiscal | Salary (1) | Bonus (2) | Awards (3) | Awards (4) | (5) | Value (6) | (7) | Total | ||||||||||||||||||||||||||||
Name & Principal Position | Year | ($) | ($) | ($) | ($) | ($) | ($) | ($) | ($) | |||||||||||||||||||||||||||
Stephen Strome
Chairman and CEO |
2007 | 713,269 | | 508,954 | 79,949 | | 609,580 | 58,798 | 1,970,550 | |||||||||||||||||||||||||||
Robert E. Kirby
President and COO |
2007 | 285,577 | 400,000 | 393,718 | 40,925 | | | 43,834 | 1,164,054 | |||||||||||||||||||||||||||
Thomas C. Braum, Jr.
Executive Vice President and CFO |
2007 | 329,230 | | 199,587 | 19,977 | | 136,091 | 19,820 | 704,705 | |||||||||||||||||||||||||||
Khaled Haram
Senior Vice President and CIO |
2007 | 250,000 | 125,000 | 112,994 | | | | 419,636 | 907,630 | |||||||||||||||||||||||||||
Mark Albrecht Senior Vice President, Human Resources |
2007 | 217,644 | | 128,020 | 28,830 | 22,000 | 31,204 | 21,456 | 449,154 |
(1) | Reflects salary earned in fiscal 2007. The base salary for each of the named officer is as follows: Stephen Strome, $720,000; Robert E. Kirby, $550,000; Thomas C. Braum, $340,000; Khaled Haram, $250,000; Mark Albrecht, $220,000. | |
(2) | The amount reported for Mr. Kirby includes a cash sign-on bonus of $100,000 paid in fiscal 2007 plus a guaranteed bonus of $300,000 paid in July 2007. The amount reported for Khaled Haram includes a sign-on bonus of $50,000 paid in fiscal 2007 plus a guaranteed bonus of $75,000 paid in July 2007. | |
(3) | Includes full grant date fair value of all stock-based awards (including performance shares, restricted stock and phantom stock). Grant date fair value is computed under FAS 123(R), applying same valuation model and assumptions as used for financial reporting purposes. Assumptions are disclosed in Handleman Companys Form 10K in footnote 10 on page 56 under Stock Based Compensation. | |
(4) | The amounts reported for Messrs. Strome, Braum and Albrecht are based on option grants made in June 2003 and June 2004. The amount reported for Mr. Kirby is based on an option grant made in October 2006. The cost of the stock option grants is based on the grant date fair value determined under the provisions of Financial Accounting Standards Board Statement of Financial accounting Standards No. 123, Share Based Payment (FAS 123R). The grant-date fair value of the option is calculated using the Black-Scholes model. The June 2003 options have an exercise price of $16.93 and a grant-date fair value of $6.81. The assumptions used in the Black-Scholes model to calculate this grant-date fair value were; an expected life of 5 years, a volatility rate of 41.51%, a risk-free interest rate of 2.34 percent, and a dividend yield of zero percent. The June 2004 options have an exercise price of $22.46 and a grant-date fair value of $8.14. The assumptions used in the Black-Scholes model to calculate this grant-date fair value were; an expected life of 5 years, a volatility rate of 39.47%, a risk-free interest rate of 3.96 percent, and a dividend yield of 1.25 percent. The October 2006 options have an exercise price of $8.33 and a grant-date fair value of $2.39. The assumptions used in the Black-Scholes model to calculate this grant-date fair value were; an expected life of 6 years, a volatility rate of 36.25%, a risk-free interest rate of 4.79 percent, and a dividend yield of 3.84 percent. | |
(5) | The value in this column reflects awards earned in fiscal year 2007 through the management incentive plan and were paid in July 2007. | |
(6) | Includes annual change in the actuarial present value of accumulated pension and Supplemental Executive Retirement Plan (SERP) benefits in fiscal 2007. The aggregate change in the actuarial present value of the accumulated pension and SERP benefit is determined using the same amounts required to be disclosed under Item 402(h) (the Pension Benefits table) for the covered fiscal year. | |
(7) | Refer to the All Other Compensation Table on page 26 for detail on other compensation. |
21
Grant | ||||||||||||||||||||||||||||||||||||||||||||||||
All | Date | |||||||||||||||||||||||||||||||||||||||||||||||
Other | Fair | |||||||||||||||||||||||||||||||||||||||||||||||
Stock | All Other | Value | ||||||||||||||||||||||||||||||||||||||||||||||
Awards: | Option | Exercise | of | |||||||||||||||||||||||||||||||||||||||||||||
Estimated Future Payouts | Estimated Future | Number | Awards: | or Base | Equity | |||||||||||||||||||||||||||||||||||||||||||
Under Non-Equity Incentive | Payouts Under Equity | of | Number of | Price of | Awards | |||||||||||||||||||||||||||||||||||||||||||
Plan Awards | Incentive Plan Awards | Shares | Securities | Option | (at | |||||||||||||||||||||||||||||||||||||||||||
Thres- | Thres- | of Stock | Underlying | Awards | target) | |||||||||||||||||||||||||||||||||||||||||||
Name & Principal | Grant | hold | Target | Max | hold | Target | Max | or Units | Options | (7) | (8) | |||||||||||||||||||||||||||||||||||||
Position | Type of Grant | Date | ($) | ($) | ($) | (#) | (#) | (#) | (#) | (#) | ($/Sh) | ($) | ||||||||||||||||||||||||||||||||||||
Stephen Strome |
Annual Incentive (1) | 108.0 | 432.0 | 1,296.0 | ||||||||||||||||||||||||||||||||||||||||||||
Chairman and CEO |
Performance Share (2) | 13.4 | 26.8 | 40.2 | 183.3 | |||||||||||||||||||||||||||||||||||||||||||
Performance Unit (3) | 91.7 | 183.3 | 275.0 | |||||||||||||||||||||||||||||||||||||||||||||
Robert E. Kirby |
Annual Incentive (1) | 82.5 | 330.0 | 990.0 | ||||||||||||||||||||||||||||||||||||||||||||
President and COO |
Performance Share (2) | 20.0 | 40.0 | 60.0 | 273.6 | |||||||||||||||||||||||||||||||||||||||||||
Performance Unit (3) | 136.8 | 273.6 | 410.4 | |||||||||||||||||||||||||||||||||||||||||||||
Restricted Stock (4) | 10/23/06 | 20.0 | 166.6 | |||||||||||||||||||||||||||||||||||||||||||||
Phantom Stock (5) | 10/23/06 | 150.0 | 1,249.5 | |||||||||||||||||||||||||||||||||||||||||||||
Stock Option (6) | 10/23/06 | 100.0 | $ | 8.33 | 239.1 | |||||||||||||||||||||||||||||||||||||||||||
Thomas C. Braum, Jr. |
Annual Incentive (1) | 42.5 | 170.0 | 510.0 | ||||||||||||||||||||||||||||||||||||||||||||
EVP and CFO |
Performance Share (2) | 7.0 | 14.0 | 21.0 | 95.8 | |||||||||||||||||||||||||||||||||||||||||||
Performance Unit (3) | 47.9 | 95.8 | 143.6 | |||||||||||||||||||||||||||||||||||||||||||||
Khaled Haram |
Annual Incentive (1) | 25.0 | 100.0 | 250.0 | ||||||||||||||||||||||||||||||||||||||||||||
SVP and CIO |
Performance Share (2) | 3.4 | 6.8 | 10.2 | 46.5 | |||||||||||||||||||||||||||||||||||||||||||
Performance Unit (3) | 23.3 | 46.5 | 69.8 | |||||||||||||||||||||||||||||||||||||||||||||
Mark Albrecht |
Annual Incentive (1) | 22.0 | 88.0 | 220.0 | ||||||||||||||||||||||||||||||||||||||||||||
SVP, HR |
Performance Share (2) | 3.4 | 6.8 | 10.2 | 46.5 | |||||||||||||||||||||||||||||||||||||||||||
Performance Unit (3) | 23.3 | 46.5 | 69.8 |
(1) | The annual incentive is a cash award for performance and is paid in June/July following the performance year. See Compensation Discussion and Analysis Annual Incentive Opportunity for a detailed description of the annual incentive. Actual fiscal 2007 performance year awards are shown in the Summary Compensation Table in the Non-Equity Incentive Plan Compensation column (page 21). The plan provides for a minimum (threshold), target, maximum and max plus award (refer to the table under Setting a Target Annual Incentive Opportunity on page 14). The amounts shown above under maximum (under the Estimated Future Payouts Under Non-Equity Incentive Plan Awards) is the potential max plus award. | |
(2) | The performance share is a stock award for performance and is paid in June/July following the performance year. See Compensation Discussion and Analysis Long Term Incentives/Performance Share Awards for a detailed description of the performance share. The plan provides for a minimum (threshold), target, and maximum award. | |
(3) | The performance unit is a cash award for performance and is paid in June/July following the performance year. See Compensation Discussion and Analysis Long Term Incentives/Performance Units for a detailed description of the performance unit. The plan provides for a minimum (threshold), target, and maximum award. Each performance unit is equal to the value of one share of Handleman Company stock. The amount shown above for Messrs. Strome, Braum, Haram, and Albrecht is valued based on the closing Handleman Company stock price on July 24, 2006, the date of grant. The amount shown for Mr. Kirby is valued based on the closing Handleman Company stock price on October 23, 2006, the date of his grant. | |
(4) | Restricted stock grant upon joining Handleman Company. Fifty percent vests on October 23, 2007 and the remaining fifty percent vests on October 23, 2008. |
22
(5) | Phantom stock granted upon Mr. Kirby joining Handleman Company. Each share of phantom stock is equal to the economic equivalent of one share of Handleman Company stock. Mr. Kirby will receive a cash payment equal to the value 100,000 shares of Handleman Company common stock on October 23, 2008 and a cash payment equal to the value of 50,000 shares of Handleman Company common stock on October 23, 2009 only if he remains in the employ of Handleman Company on those dates. | |
(6) | Stock options granted to Mr. Kirby on date of hire. The stock options vest thirty three and one-third percent per year, with the vesting dates of October 23, 2007, October 23, 2008 and October 23, 2009. | |
(7) | Mr. Kirbys stock option exercise price is based on the October 23, 2006 grant date closing price of $8.33 per Handleman Company common share. | |
(8) | The performance share value is based on the July 24, 2006 grant date closing price of $6.84 per Handleman Company common share. Mr. Kirbys restricted stock and phantom stock share values are based on the October 23, 2006 grant date closing price of $8.33 per Handleman Company common share. The grant-date fair value of Mr. Kirbys stock option grant is calculated using the Black-Scholes model. The options have an exercise price of $8.33 and a grant-date fair value of $2.39. The assumptions used in the Black-Scholes model to calculate this grant-date fair value were; an expected life of 6 years, a volatility rate of 36.25%, a risk-free interest rate of 4.78 percent and a dividend yield of 3.84 percent. |
Option Awards | Stock Awards | |||||||||||||||||||||||||||||||||||
Equity | ||||||||||||||||||||||||||||||||||||
Incentive | ||||||||||||||||||||||||||||||||||||
Plan | ||||||||||||||||||||||||||||||||||||
Awards: | ||||||||||||||||||||||||||||||||||||
Market or | ||||||||||||||||||||||||||||||||||||
Equity | Payout | |||||||||||||||||||||||||||||||||||
Incentive | Value of | |||||||||||||||||||||||||||||||||||
Plan | Market | Unearned | ||||||||||||||||||||||||||||||||||
Awards: | Value of | Equity Incentive | Shares, | |||||||||||||||||||||||||||||||||
Number of | Number of | Number of | Shares or | Plan Awards: | Units, or | |||||||||||||||||||||||||||||||
Securities | Securities | Securities | Number of | Units of | Number of | Other | ||||||||||||||||||||||||||||||
Underlying | Underlying | Underlying | Shares or Units | Stock that | Unearned Shares, | Rights that | ||||||||||||||||||||||||||||||
Unexercised | Unexercised | Unexercised | Option | of Stock that | Have Not | Units, or Other | Have Not | |||||||||||||||||||||||||||||
Options | Options | Unearned | Exercise | Option | Have Not | Vested | Rights that Have | Vested | ||||||||||||||||||||||||||||
Name & Principal | Exercisable | Unexercisable | Options | Price | Expiration | Vested | (15) | Not Vested (9) | (15) | |||||||||||||||||||||||||||
Position | (#) | (#) | (#) | ($) | Date | (#) | ($) | (#) | ($) | |||||||||||||||||||||||||||
Stephen Strome | 71,100 | (1) | 15.75 | 06/12/2011 | 53,600 | (10) | 402,536 | |||||||||||||||||||||||||||||
Chairman and CEO | 47,403 | (2) | 11.83 | 06/03/2012 | ||||||||||||||||||||||||||||||||
27,200 | (3) | 16.93 | 06/09/2013 | |||||||||||||||||||||||||||||||||
27,000 | (4) | 22.46 | 06/07/2014 | |||||||||||||||||||||||||||||||||
Robert E. Kirby | 100,000 | 8.33 | 10/23/2016 | 20,000 | (5) | 150,200 | 40,000 | (11) | 300,400 | |||||||||||||||||||||||||||
President and COO | 150,000 | (6) | 1,126,500 | |||||||||||||||||||||||||||||||||
Thomas C. Braum, | 3,667 | (2) | 11.83 | 06/03/2012 | 24,000 | (12) | 180,240 | |||||||||||||||||||||||||||||
Jr. EVP and CFO | 4,600 | (3) | 16.93 | 06/09/2013 | ||||||||||||||||||||||||||||||||
10,000 | (4) | 22.46 | 06/07/2014 | |||||||||||||||||||||||||||||||||
Khaled Haram |
10,000 | (7) | 75,100 | 6,800 | (13) | 51,068 | ||||||||||||||||||||||||||||||
SVP and CIO |
5,000 | (8) | 37,550 | |||||||||||||||||||||||||||||||||
Mark Albrecht |
2,667 | (3) | 16.93 | 06/09/2013 | 13,600 | (14) | 102,136 | |||||||||||||||||||||||||||||
SVP, HR |
7,000 | (4) | 22.46 | 06/07/2014 |
(1) | Stock options were granted June 13, 2001 and vested thirty three and one-third percent per year over the three years after date of grant. | |
(2) | Stock options were granted June 4, 2002 and vested thirty three and one-third percent per year over the three years after date of grant. | |
(3) | Stock options were granted June 10, 2003 and vested thirty three and one-third percent per year over the three years after date of grant. | |
(4) | Stock options were granted June 8, 2004 and vested thirty three and one-third percent per year over the three years after date of grant. |
23
(5) | Restricted stock granted on October 23, 2006. Fifty percent vests on October 23, 2007 and the remaining fifty percent vests on October 23, 2008. | |
(6) | Phantom stock granted on October 23, 2006. Each share of phantom stock is equal to the economic equivalent of one share of Handleman Company stock. Mr. Kirby will receive a cash payment equal to the value 100,000 shares of Handleman Company common stock on October 23, 2008 and a cash payment equal to the value of 50,000 shares of Handleman Company common stock on October 23, 2009 only if he remains in the employ of Handleman Company on those dates. | |
(7) | Restricted stock granted on April 10, 2006. Fifty percent vests on June 15, 2007 and the remaining fifty percent vests on June 15, 2008. | |
(8) | Phantom stock granted on April 10, 2006. Each share of phantom stock is equal to the economic equivalent of one share of Handleman Company stock. Mr. Haram will receive a cash payment equal to the value 2,500 shares of Handleman Company common stock on June 15, 2007 and a cash payment equal to the value of 2,500 shares of Handleman Company common stock on June 15, 2008 only if he remains in the employ of Handleman Company on those dates. | |
(9) | Number of shares that are subject to performance conditions. Number reported is based on achieving target. | |
(10) | Includes 26,800 performance shares which vest at the end of the fiscal 2006 through fiscal 2008 performance period and 26,800 shares which vest at the end of the fiscal 2007 through fiscal 2009 performance period if performance goals are met. | |
(11) | Includes 40,000 performance shares which vest at the end of the fiscal 2007 through fiscal 2009 performance period if performance goals are met. | |
(12) | Includes 10,000 performance shares which vest at the end of the fiscal 2006 through fiscal 2008 performance period and 14,000 shares which vest at the end of the fiscal 2007 through fiscal 2009 performance period if performance goals are met. | |
(13) | Includes 6,800 performance shares which vest at the end of the fiscal 2007 through fiscal 2009 performance period if performance goals are met. | |
(14) | Includes 6,800 performance shares which vest at the end of the fiscal 2006 through fiscal 2008 performance period and 6,800 shares which vest at the end of the fiscal 2007 through fiscal 2009 performance period if performance goals are met. | |
(15) | Computed market value by multiplying Handleman Companys common stock closing market price of $7.51 on 4/28/07 by the number of shares of restricted stock, phantom stock and performance shares. |
Option Awards | Stock Awards | |||||||||||||||
Number of Shares | Number of Shares | |||||||||||||||
Acquired on | Value Realized on | Acquired on | Value Realized | |||||||||||||
Name & Principal | Exercise | Exercise | Vesting (1) | on Vesting (2) | ||||||||||||
Position | (#) | ($) | (#) | ($) | ||||||||||||
Stephen Strome Chairman and CEO |
| | 88,200 | 753,228 | ||||||||||||
Robert E. Kirby President and COO |
| | | | ||||||||||||
Thomas C. Braum, Jr. Executive Vice President and CFO |
| | 22,350 | 190,869 | ||||||||||||
Khaled Haram Senior Vice President and CIO |
| | | | ||||||||||||
Mark Albrecht Senior Vice President, Human Resources |
| | 12,900 | 110,166 |
24
(1) | Represents the number of Long-Term Incentive Plan performance shares of Handleman Company common stock earned and paid in fiscal 2007 based on having met the maximum performance goal relating to free cash flow for the fiscal 2004 through fiscal 2006 performance period. | |
(2) | The value realized was based on the closing stock price of Handleman Company common stock on April, 28, 2006 of $8.54 per share. |
Present Value of | ||||||||||||||||
Number of Years | Accumulated | Payments During | ||||||||||||||
Credited Service (3) | Benefit (4) | Last Fiscal Year | ||||||||||||||
Name & Principal Position | Plan Name | (#) | ($) | ($) | ||||||||||||
Stephen Strome |
Pension Plan (1) | 992,516 | ||||||||||||||
Chairman and CEO |
SERP Plan (2) | 29 | 3,416,201 | | ||||||||||||
Robert E. Kirby President and COO |
| | | | ||||||||||||
Thomas C. Braum, Jr. |
Pension Plan (1) | 284,277 | ||||||||||||||
Executive Vice President and CFO |
SERP Plan (2) | 22 | 349,042 | | ||||||||||||
Khaled Haram Senior Vice President and CIO |
| | | | ||||||||||||
Mark Albrecht |
Pension Plan (1) | 79,978 | ||||||||||||||
Senior Vice President, Human Resources |
SERP Plan (2) | 8 | 56,575 | |
(1) | As of November 1, 2006, the amounts accrued in the Pension Plan were frozen for all participants. The pension plan (the plan) covered all employees of the Company who had reached the age of 21 and completed one year of service. The plan provided pension benefits, death benefits, and disability benefits for covered employees. For the fiscal year ended April 28, 2007, employees with five or more years of service were entitled to monthly pension benefits beginning at normal retirement age (65). The computation of benefits under the plan is based upon a formula which takes into consideration retirement age, years of service up to 30 years, average annual compensation during the highest five consecutive year period within the 10 years preceding retirement, and the average of the taxable wage base for Social Security purposes over the employees career. The plan permits early retirement at ages 55-64 for employees with 10 or more years of service. A death benefit equal to a portion of the employees accrued benefit is paid to the employees spouse if the employee dies after becoming vested under the plan. An employee with 10 or more years of service whose employment with the Company terminates prior to his or her normal retirement date due to his or her permanent and total disability is entitled to receive a disability retirement benefit. The compensation covered by the plan includes all earnings from the Company as reported on the employees W-2 form, for base pay plus overtime and bonus payments only, plus salary deferrals under the Companys 401(k) Salary Deferral Plan and certain other tax-favored Company benefit plans, up to a maximum of $220,000 for calendar year 2006. | |
(2) | As of November 1, 2006, the amounts accrued in the Supplemental Executive Retirement Plan (the SERP) were frozen for all participants. The SERP covered a select group of management employees of the Company. The SERP provided supplemental retirement income, and death and disability benefits. Covered employees with five or more years of service were entitled to monthly retirement income beginning at normal retirement age (65). The SERP permits early retirement at ages 55-64 for employees with 10 or more years of service. The computation of benefits under the SERP is based upon a formula that takes into consideration retirement age, years of service up to a maximum of 30 years, and average annual compensation during the highest five consecutive years within the 10 years preceding retirement. A death benefit equal to a portion of the employees accrued benefit is paid to the employees spouse if the employee dies after becoming vested under the SERP. An employee with 10 or more years of service whose employment by the Company terminates prior to his or her normal retirement date due to his or her total and permanent disability is entitled to receive a disability retirement benefit. The compensation covered by the SERP includes all earnings from the Company as reported on the employees W-2 form, for base pay, overtime, and bonus payments, plus salary deferrals. No maximum applies to compensation covered under the SERP. |
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3) | Number of years of credited service is computed as of the same pension plan measurement date used for financial reporting purposes with respect to the companys audited financial statements for last completed fiscal year. | |
4) | Actuarial present value of accumulated benefit computed as of the same pension plan measurement data used for financial reporting purposes (under FAS 87) with respect to the companys audited financial statements for last completed fiscal year, using the plans normal retirement age. Amounts are based on current compensation. Assumptions are disclosed in Handleman Companys Form 10K in footnote nine on page 52 under Pension Plan. |
Company | ||||||||||||||||||||||||||||||||
Perquisites | Payments/ | Contributions | Dividends/ | |||||||||||||||||||||||||||||
& Other | Discounted | Accruals on | to Defined | Earnings on | Insurance | |||||||||||||||||||||||||||
Personal | Tax | Securities | Termination | Contribution | Stock/Option | Premiums | ||||||||||||||||||||||||||
Benefits | Reimbursements | Purchases | Plans | Plans (6) | Awards | (7) | Other (8) | |||||||||||||||||||||||||
Name & Principal Position | ($) | ($) | ($) | ($) | ($) | ($) | ($) | ($) | ||||||||||||||||||||||||
Stephen Strome Chairman and CEO |
36,751 | (1) | | | | 12,973 | | 9,074 | | |||||||||||||||||||||||
Robert E. Kirby President and COO |
7,300 | (2) | | | | 10,769 | | 669 | 25,096 | |||||||||||||||||||||||
Thomas C. Braum, Jr. EVP and CFO |
9,990 | (3) | | | | 8,588 | | 1,242 | | |||||||||||||||||||||||
Khaled Haram SVP and CIO |
5,563 | (4) | | | | 8,971 | | 420 | 404,682 | |||||||||||||||||||||||
Mark Albrecht SVP, Human Resources |
15,343 | (5) | | | | 5,483 | | 630 | |
(1) | Includes company car, financial consulting, club dues and annual physical benefits of $15,120, $6,366, $14,000, and $1,265, respectively. | |
(2) | Includes company car and financial consulting benefits of $4,868 and $2,432, respectively. | |
(3) | Includes company car benefits of $9,990. | |
(4) | Includes company car and annual physical benefits of $3,738 and $1,825, respectively. | |
(5) | Includes company car, financial consulting and annual physical benefits of $8,750, $5,093, and $1,500, respectively. | |
(6) | Represents the amounts contributed to the named Executive Officers 401(k) Salary Deferral Plan accounts for the Company matching of employee contributions. | |
(7) | Represents the amounts paid on behalf of the named Executive Officers for certain life and long term disability insurance benefits. | |
(8) | Includes payments to or on behalf of Messrs. Kirby and Haram for moving and housing costs. The amount reported for Mr. Haram also includes a sales assistance loss of $354,000. |
26
Fees Earned or Paid | Stock | Option | ||||||||||||||
in Cash (1) | Awards (4) | Awards (6) | Total | |||||||||||||
Name | ($) | ($) | ($) | ($) | ||||||||||||
Elizabeth A. Chappell |
56,500 | 23,157 | 1,742 | 81,399 | ||||||||||||
Eugene A. Miller (2), (3) |
67,000 | 23,157 | 1,742 | 91,899 | ||||||||||||
P. Daniel Miller (5) |
39,000 | 19,938 | | 58,938 | ||||||||||||
James B. Nicholson (2) |
56,000 | 23,157 | 1,742 | 80,899 | ||||||||||||
Irvin D. Reid |
51,000 | 23,157 | 1,742 | 75,899 | ||||||||||||
Lloyd E. Reuss (2), (3) |
60,000 | 23,157 | 1,742 | 84,899 | ||||||||||||
Ralph J. Szygenda |
48,000 | 23,157 | 1,742 | 72,899 | ||||||||||||
Thomas S. Wilson (5) |
44,500 | 27,696 | | 72,196 | ||||||||||||
Total |
$ | 422,000 | $ | 186,576 | $ | 10,452 | $ | 619,028 | ||||||||
(1) | Includes all fees paid in cash during the fiscal year ended April 28, 2007, including annual retainer fees, committee and chairman fees, and meeting fees. | |
(2) | Amount includes the additional retainer for serving as a Board Committee Chairperson paid to Messrs. Eugene A. Miller, James B. Nicholson and Lloyd E. Reuss, each of whom served as a Committee Chairperson during fiscal 2007. |
27
(3) | Amount includes the additional retainer paid to Messrs. Eugene A. Miller and Lloyd E. Reuss during fiscal 2007 for serving as Presiding Director. | |
(4) | Amounts include the aggregate fair value of shares of restricted stock granted in fiscal 2005 through fiscal 2007 recognized as compensation costs for financial reporting purposes for the fiscal year ended April 28, 2007. The grant date fair value for each share for the fiscal 2005 and fiscal 2006 grants of $21.40 and $14.54, respectively, were based on the average of the high and low price of Handleman Company stock on the date of grant. The grant date fair value for each share for the fiscal 2007 grant of $7.00 is based on the closing price of Handleman Company stock on the date of grant. At April 28, 2007 Ms. Elizabeth A. Chappell and Messrs. Eugene A. Miller, James B. Nicholson, Irvin D. Reid, Lloyd E. Reuss, Ralph J. Szygenda, and Thomas S. Wilson each held 4,001 restricted shares and Mr. P. Daniel Miller held 3,334 restricted shares. | |
(5) | Stock award amounts include the aggregate fair value of one time 500 share grants to Thomas S. Wilson in fiscal 2005 and P. Daniel Miller in fiscal 2006, recognized as compensation costs for financial reporting purposes for the fiscal year ended April 28, 2007. The grant date fair value for each share for Mr. Wilsons fiscal 2005 grant and Mr. Millers fiscal 2006 grant of $21.97 and $14.54, respectively, were based on the average of the high and low price of Handleman Company stock on the date of grant. | |
(6) | The 2001 Stock Option and Incentive Plan allows stock option grants to non-employee Directors. In September 2003, options for 2,500 shares were awarded to non-employee Directors with three-year vesting. In September 2004, the annual non-employee Director stock option grant of 2,500 shares was replaced with the 2,000 share grant of restricted Handleman Company stock. The cost of the September 2003 stock option grant is based on the grant date fair value determined under the provisions of Financial Accounting Standards Board Statement of Financial accounting Standards No. 123, Share Based Payment (FAS 123R). The grant-date fair value of the option is calculated using the Black-Scholes model. The options have an exercise price of $15.54 and a grant-date fair value of $6.27. The assumptions used in the Black-Scholes model to calculate this grant-date fair value were; an expected life of 5 years, a volatility rate of 41.72%, a risk-free interest rate of 2.77 percent and a dividend yield of zero percent. Ms. Elizabeth A. Chappell, and Messrs. Eugene A. Miller, James B. Nicholson, Irvin D. Reid, Lloyd E. Reuss and Mr. Ralph J. Szygenda hold 11,500; 5,000; 10,000; 2,501; 8,168, and 2,500 shares, respectively, which they have the right to acquire within 60 days of July 9, 2007 (the Annual Shareholders Meeting record date) pursuant to the Companys stock option plans (assuming, in certain instances that the stock price reaches certain levels). |
28
29
Name of Beneficial Owner | Shares Owned | Percent of Class | ||||||
Stephen Strome |
459,455 | (a) | 2.2 | % | ||||
Robert E. Kirby |
21,646 | (a) | * | |||||
Thomas C. Braum, Jr. |
73,975 | (a) | * | |||||
Khaled Haram |
8,802 | (a) | * | |||||
Mark J. Albrecht |
33,794 | (a) | * | |||||
Elizabeth A. Chappell |
27,049 | (b) | * | |||||
Eugene A. Miller |
23,452 | (b) | * | |||||
P. Daniel Miller |
4,500 | * | ||||||
James B. Nicholson |
25,214 | (b) | * | |||||
Irvin D. Reid |
13,452 | (b) | * | |||||
Lloyd E. Reuss |
24,482 | (b) | * | |||||
Adam D. Sexton |
| |||||||
Ralph J. Szygenda |
9,972 | (b) | * | |||||
Thomas S. Wilson |
6,500 | * | ||||||
All Directors, Director Nominees and
Executive Officers as a Group (16
persons) |
785,277 | (c) | 3.8 | % | ||||
Third Avenue Management LLC |
3,163,062 | (d) | 15.5 | % | ||||
Century Management |
1,878,054 | (d) | 9.2 | % | ||||
Franklin Advisory Services, LLC |
1,820,000 | (d) | 8.9 | % | ||||
Dimensional Fund Advisors, Inc. |
1,713,648 | (d) | 8.4 | % | ||||
Aegis Financial |
1,423,100 | (d) | 7.0 | % | ||||
Donald Smith & Co., Inc. |
1,360,800 | (d) | 6.7 | % | ||||
LSV Asset Management |
1,170,582 | (d) | 5.7 | % |
* | Less than 1 % of the Companys outstanding shares of Common Stock. | |
(a) | The number shown above as beneficially owned by Messrs. Stephen Strome, Thomas C. Braum, Jr., and Mark J. Albrecht includes 172,703; 18,267; and 9,667 shares, respectively, which they have the right to acquire within 60 days of July 9, 2007 pursuant to the Companys stock option plans (assuming, in certain instances, that the stock price reaches certain levels) and 2,680; 1,646; 2,343; 320 and 2,765 shares, respectively, which have been credited to each of Messrs. Stephen Strome, Robert E. Kirby, Thomas C. Braum, Jr., Khaled Haram and Mark J. Albrecht under the Companys 401(k) Plan. | |
(b) | The number shown above as beneficially owned by Ms. Elizabeth A. Chappell, Mr. Eugene A. Miller, Mr. James B. Nicholson, Dr. Irvin D. Reid, Mr. Lloyd E. Reuss and Mr. Ralph J. Szygenda includes 11,500; 5,000; 10,000; 2,501; 8,168, and 2,500 shares, respectively, which they have the right to acquire within 60 days of July 9, 2007 pursuant to the Companys stock option plans (assuming, in certain instances that the stock price reaches certain levels). |
30
(c) | All Directors, Director nominees, and Executive Officers as a group (16 persons) beneficially owned 785,277 shares (3.8%) of the Companys outstanding Common Stock as of July 9, 2007, including shares that they have the right to acquire within 60 days of that date pursuant to the Companys stock option plans and shares that have been credited to them under the Companys 401(k) Plan. | |
(d) | Based on information filed with the Securities and Exchange Commission, (1) Third Avenue Management LLC, 622 Third Avenue, 32nd Floor, New York, New York 10017-6715, owns 3,163,062 shares (15.5%) of the Companys outstanding Common Stock, (2) Century Management 805 Las Cimas Parkway, Suite 430, Austin, TX 78746-6860, owns 1,878,054 shares (9.2%) of the Companys outstanding Common Stock, (3) Franklin Advisory Services, LLC, One Parker Plaza, 9th Floor, Fort Lee, New Jersey 07024-2938, owns 1,820,000 shares (8.9%) of the Companys outstanding Common Stock, (4) Dimensional Fund Advisors, Inc., 1299 Ocean Avenue, 11th floor, Santa Monica, California 90401-1005, owns 1,713,648 shares (8.4%) of the Companys outstanding Common Stock, (5) Aegis Financial Corporation,1100 North Glebe Road, Suite 1040, Arlington, VA 22201-5793, owns 1,423,100 shares (7.0%) of the Companys outstanding Common Stock, (6) Donald Smith & Co., Inc., 152 West 57th Street, 22 Floor, New York, NY 10019-3310, owns 1,360,800 shares (6.7%) of the Companys outstanding Common Stock, and (7) LSV Asset Management, 1 North Wacker Drive, Suite 4000, Chicago, Illinois 60606-2828, owns 1,170,582 shares (5.7%) of the Companys outstanding Common Stock. Management does not know of any other person who, as of July 9, 2007, beneficially owned more than 5% of the Companys Common Stock. |
31
Fiscal Year Ended | Fiscal Year Ended | |||||||
April 28, 2007 | April 29, 2006 | |||||||
Audit Fees (1) |
$ | 1,831,029 | $ | 1,250,850 | ||||
Audit-Related Fees (2) |
113,982 | 298,012 | ||||||
Tax Fees (3) |
127,570 | 91,070 | ||||||
All Other Fees |
15,965 | 2,500 | ||||||
Total |
$ | 2,088,546 | $ | 1,642,432 | ||||
(1) | Includes recurring audit of consolidated financial statements including statutory audits in accordance with the standards of the Public Company Accounting Oversight Board (United States); services related to SEC registration statements and financial reporting; and fees related to Sarbanes-Oxley Section 404. |
32
(2) | Audit services related to benefit/pension plans, assistance in financial due diligence related to mergers and acquisitions, review of impact of new accounting pronouncements and review of accounting impact of businesses sold. | |
(3) | Includes tax return review and tax planning services. | |
(4) | Workforce diagnostic tool subscription fee and services related to the new credit agreement. |
33
Number | ||||
What is a proxy? |
1 | |||
What is a Proxy Statement? |
2 | |||
Who can vote? |
3 | |||
What is the quorum requirement of the Annual Meeting? |
4 | |||
What am I voting on? |
5 | |||
What are the voting recommendations of the Board? |
6 | |||
What if other matters are presented for determination at the Annual Meeting? |
7 | |||
What vote is required to elect the Directors? |
8 | |||
What shares are covered by my proxy card? |
9 | |||
What is the difference between holding shares as a shareholder of record
and as a beneficial owner? |
10 | |||
How do I vote? |
11 | |||
What is the effect of not voting? |
12 | |||
What can I do if I change my mind after I vote my shares? |
13 | |||
How do participants in the Handleman Company 401(k) Plan vote their shares? |
14 | |||
How do shareholders of record vote their shares if they are also participants
in the Handleman Company 401(k) Plan? |
15 | |||
What does it mean if I get more than one proxy card? |
16 | |||
Will there be a management presentation at the Annual Meeting? |
17 | |||
Who can attend the Annual Meeting? |
18 | |||
What do I need to attend the Annual Meeting? |
19 | |||
Can I bring a guest? |
20 | |||
Who will count the vote? |
21 | |||
How much did this proxy solicitation cost? |
22 | |||
How do I recommend someone to be a candidate for election as a Director at the
2008 Annual Meeting? |
23 | |||
When are shareholder proposals due for the 2008 Annual Meeting? |
24 | |||
Where can I find a copy of the Audit Committee Charter, Corporate Governance and
Nominating Committee Charter, Compensation Committee Charter, Corporate
Governance Guidelines and Code of Business Conduct and Ethics for Handleman
Company? |
25 | |||
Can I access the Proxy Statement and 2007 annual report on the Internet
instead of receiving paper copies? |
26 | |||
How do I obtain more information about Handleman Company? |
27 |
A-1
1. Q: | What is a proxy? |
A: | A proxy is another person that you legally designate to vote your shares. If you designate someone as your proxy in a written document that document is also called a proxy or proxy card. |
2. Q: | What is a Proxy Statement? |
A: | It is a document that SEC regulations require Handleman Company to give to you when we ask you to sign a proxy card to vote your shares at the Annual Meeting. The Proxy Statement summarizes the information you need to know to intelligently vote your shares. |
3. Q: | Who can vote? |
A: | You can vote at the Annual Meeting if you were a shareholder of record as of the close of business on July 9, 2007. If you own the Companys Common Stock, then you are entitled to one vote per share. |
4. Q: | What is the quorum requirement of the Annual Meeting? |
A: | A majority of the outstanding shares on July 9, 2007 constitutes a quorum for voting at the Annual Meeting. If you vote or attend the meeting, your shares will be part of the quorum. On the record date, 20,449,040 shares of Handleman Companys Common Stock were outstanding. |
5. Q: | What am I voting on? |
A: | You are voting on the: |
(1) | proposal to elect five nominees for Director: Robert E. Kirby and Adam D. Sexton for two-year terms expiring in 2009, and Elizabeth A. Chappell, Ralph J. Szygenda and Thomas S. Wilson for three-year terms expiring in 2010, and | ||
(2) | ratification of the appointment PricewaterhouseCoopers LLP as the Companys independent registered public accounting firm. |
6. Q: | What are the voting recommendations of the Board? |
A: | The Board of Directors is soliciting the proxy and recommends a vote FOR each of its Nominees for Directors and FOR the ratification of the appointment of PricewaterhouseCoopers LLP as the Companys independent registered public accounting firm. |
A-2
7. Q: | What if other matters are presented for determination at the Annual Meeting? |
A: | Other than the proposal to elect five nominees for Director and the ratification of the appointment of PricewaterhouseCoopers LLP as the Companys independent registered public accounting firm, the Company does not expect any other matters to be presented for a vote at the Annual Meeting. If you grant a proxy, the proxy holders (Eugene A. Miller, James B. Nicholson and Lloyd E. Reuss) will use their judgment in voting your shares on other matters that may arise at the meeting. |
8. Q: | What vote is required to elect the Directors? |
A: | The five individuals who receive the most votes, even if not a majority, will be elected. |
9. Q: | What shares are covered by my proxy card? |
A: | The shares covered by your proxy card represent shares of Handleman Company stock that you own either as a: |
| shareholder of record; or | ||
| participant in the Handleman stock fund within the Companys 401(k) Plan; or | ||
| beneficial owner of shares held in street name. |
10. Q: | What is the difference between holding shares as a shareholder of record and as a beneficial owner? |
A: | If your shares are registered directly in your name with Handleman Companys transfer agent, BNY Mellon Shareholder Services, you are considered the shareholder of record. The Proxy Statement, 2007 annual report and proxy card have been sent directly to you by Handleman Company c/o BNY Mellon Shareholder Services. | ||
If your shares are held in a stock brokerage account or by a bank or other nominee, you are considered the beneficial owner of shares held in street name. The Proxy Statement and 2007 annual report have been forwarded to you by your broker, bank or nominee, which is considered the shareholder of record. As the beneficial owner, you have the right to direct your broker, bank or nominee how to vote your shares by using the voting instruction card included in the mailing or by following their instructions for voting by telephone or the Internet. |
A-3
11. Q: | How do I vote? |
A: | You may vote using any of the following methods: |
| proxy card or voting instruction card. Be sure to sign and date the card and return it in the prepaid envelope. If you are a shareholder of record and you return your signed proxy card but do not indicate your voting preferences, the persons named in the proxy card will vote FOR the election of Directors and FOR the ratification of the appointment of PricewaterhouseCoopers LLP as the Companys independent registered public accounting firm; or | ||
| by telephone or the Internet. The telephone and Internet voting procedures established by Handleman Company for shareholders of record are designed to authenticate your identity, to allow you to give your voting instructions and to confirm that these instructions have been properly recorded. The availability of telephone and Internet voting for beneficial owners will depend on the voting process of your broker, bank or nominee. Therefore, we recommend that you follow the voting instructions in the materials you receive; or | ||
| in person at the Annual Meeting. All shareholders may vote in person at the Annual Meeting. If you are a beneficial owner of shares, you must obtain a legal proxy from your broker, bank or nominee and present it to the inspector of election with your ballot when you vote at the meeting. |
12. Q: | What is the effect of not voting? |
A: | It will depend on how your share ownership is registered. If you own shares as a shareholder of record and do not return a signed proxy card, your shares will not count toward the quorum and will not be voted. | ||
If you are a beneficial owner and do not vote, your broker may represent your shares at the meeting for purposes of obtaining a quorum. In the absence of your voting instructions, your broker may or may not vote your shares in its discretion depending on the proposals before the meeting. | |||
Your broker may vote your shares in its discretion and your shares will count toward the quorum requirement on routine matters. Regarding non-routine matters, your broker may not be able to vote your shares in its discretion. The election of Directors and the ratification of the appointment of the independent registered public accounting firm are routine matters on which brokers are permitted to vote on behalf of their clients if no voting instructions are furnished. |
A-4
13. Q: | What can I do if I change my mind after I vote my shares? |
A: | If you are a shareholder of record, you may revoke your proxy at any time before it is voted at the Annual Meeting by one of the following actions: |
| send written notice of revocation to the Office of the Corporate Secretary, Handleman Company, 500 Kirts Boulevard, Troy, MI 48084; or | ||
| submit a new proxy by telephone, Internet or paper ballot, after the date of the revoked proxy; or | ||
| attend the Annual Meeting and vote in person. |
If you are a beneficial owner of shares, you may submit new voting instructions by contacting your broker, bank or nominee. You may also vote in person at the Annual Meeting if you obtain a legal proxy as described in the answer to the previous question. |
14. Q: | How do participants in the Handleman Company 401(k) Plan vote their shares? |
A: | As a participant in the Handleman Company 401(k) Plan, you have the right to direct Fidelity Management Trust Company how to vote the shares of Handleman Company credited to your account. | ||
You have been sent a Proxy Statement, 2007 annual report and proxy card from Handleman Company c/o BNY Mellon Shareholder Services. BNY Mellon Shareholder Services will transmit your voting instructions to Fidelity Management Trust Company who will vote the shares on your behalf. | |||
The shares credited to your account will be voted as directed; if the proxy card is not received by August 31, 2007 the shares credited to your account will not be voted. |
15. Q: | How do shareholders of record vote their shares if they are also participants in the Handleman Company 401(k) Plan? |
A: | Shareholders of record who also own shares in the Handleman Company 401(k) Plan and maintain the same registration for both accounts will receive one proxy card for their total shares. The Proxy Statement, 2007 annual report and proxy card have been sent directly to you by Handleman Company c/o BNY Mellon Shareholder Services. | ||
For the shares credited to your 401(k) Plan account, BNY Mellon Shareholder Services will transmit your voting instructions to Fidelity Management Trust Company, who will vote the shares on your behalf. The shares will be voted as directed; if your proxy card is not received by August 31, 2007, the shares credited to your 401(k) Plan account will not be voted. |
A-5
16. Q: | What does it mean if I get more than one proxy card? |
A: | It means your shares are in more than one account. You should vote the shares on all your proxy cards. If you are shareholder of record we encourage you to have all your shares registered in the same name and address. | ||
To register all your shares in the same name or if you have other questions about your stock holdings please contact BNY Mellon Shareholder Services by telephone by calling: |
U.S. Shareholders:
|
(800) 851-1713 | |
TDD for U.S. Hearing Impaired Shareholders:
|
(800) 231-5469 | |
Foreign Shareholders:
|
(201) 680-6578 | |
TDD for Foreign Hearing Impaired Shareholders:
|
(201) 680-6610 |
If you wish to communicate with BNY Mellon Shareholder Services by e-mail you can do so by contacting them at shrrelations@melloninvestor.com. Shareholders can view their certificate history or make address changes on BNY Mellon Shareholder Services website www.melloninvestor.com/ISD |
17. Q: | Will there be a management presentation at the Annual Meeting? |
A: | Stephen Strome, Chairman and Chief Executive Officer, will report on the performance of the Company during fiscal 2007 and respond to appropriate questions from shareholders. |
18. Q: | Who can attend the Annual Meeting? |
A: | All shareholders of record as of the close of business on July 9, 2007 can attend. Seating at the Annual Meeting will be on a first arrival basis. |
19. Q: | What do I need to attend the Annual Meeting? |
A: | To attend the Annual Meeting, please follow these instructions: |
| to enter the Annual Meeting, bring your proof of ownership and identification; or | ||
| if a broker or other nominee holds your shares, bring proof of your ownership with you to the Annual Meeting. |
20. Q: | Can I bring a guest? |
A: | Shareholders can bring a guest. Seating availability will be on a first arrival basis. |
A-6
21. Q: | Who will count the vote? |
A: | A representative of BNY Mellon Shareholder Services will tabulate the votes and act as inspector of election at the Annual Meeting. |
22. Q: | How much did this proxy solicitation cost? |
A: | The Company will solicit proxies by mail and will cover the expense of such solicitation. BNY Mellon Shareholder Services will help us solicit proxies for all brokers and nominees at a cost of $5,000 plus expenses. We may reimburse brokers or other nominees for reasonable expenses they incur in sending these proxy materials to you if you are a beneficial owner. |
23. Q: | How do I recommend someone to be a candidate for election as a Director at the 2008 Annual Meeting? |
A: | You may recommend any person to be a Director by writing to the Corporate Secretary of the Company. The Companys By-laws require that shareholders send written notice no later than April 4, 2008, in order to recommend an individual for consideration as a Director at the 2008 Annual Meeting. In accordance with the Companys By-laws, the notice must set forth (a) as to each person whom the shareholder proposes to nominate for election (1) the name, age, business, address and residence address of such person, (2) the principal occupation or employment of such person, (3) the class and number of shares of the corporation that are beneficially owned by such person and (4) such persons written consent to being named in the Proxy Statement as a nominee and to serve as a Director if elected; and (b) as to the shareholder giving the notice (1) the name and address, as they appear on the corporations books, of such shareholder and (2) the class and number of shares of the corporation that are beneficially owned by such shareholder. |
24. Q: | When are shareholder proposals due for the 2008 Annual Meeting? |
A: | Shareholder proposals must be presented by April 4, 2008 to be included in the Companys proxy materials for the 2008 Annual Meeting. |
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25. Q: | Where can I find a copy of the Audit Committee Charter, Corporate Governance and Nominating Committee Charter, Compensation Committee Charter, Corporate Governance Guidelines and Code of Business Conduct and Ethics for Handleman Company? |
A: | A copy of the Corporate Governance Guidelines, Audit Committee Charter and Corporate Governance and Nominating Committee Charter are attached as Appendix B, C and D, respectively, to this Proxy Statement. | ||
The Audit Committee, Corporate Governance and Nominating Committee and Compensation Committee Charters, Corporate Governance Guidelines and Code of Business Conduct and Ethics are also posted on the Companys web site, www.handleman.com, under Investor Relations/Corporate Governance. | |||
The Audit Committee, Corporate Governance and Nominating Committee and Compensation Committee Charters, Corporate Governance Guidelines and Code of Business Conduct and Ethics are also available in print to any shareholder or interested party who requests them by contacting the Corporate Secretary, Handleman Company, 500 Kirts Blvd., Troy, MI 48084. |
26. Q: | Can I access the Proxy Statement and 2007 annual report on the Internet instead of receiving paper copies? |
A: | This Proxy Statement and the 2007 annual report are located on Handleman Companys web site. Shareholders can access future Proxy Statements and annual reports on the Internet instead of receiving paper copies in the mail. | ||
If you are a shareholder of record, you can choose this option by marking the appropriate box on your proxy card or by following the instructions if you vote by telephone or the Internet. If you choose to access future Proxy Statements and annual reports on the Internet, you will receive a proxy card in the mail next year with instructions containing the Internet address for those materials. Your choice will remain in effect until you advise Handleman Company otherwise. | |||
If you are a beneficial owner, please refer to the information provided by your broker, bank or nominee for instructions on how to elect to access future Proxy Statements and annual reports on the Internet. Most beneficial owners who elect electronic access will receive an e-mail message next year containing the Internet address for access to the Proxy Statement and annual report. |
27. Q: | How do I obtain more information about Handleman Company? |
A: | You may obtain additional information about Handleman Company in one of the following manners: |
| contact the Vice President, Investor Relations, at 1-248-362-4400, Extension 211; or | ||
| go to the website at www.handleman.com; or | ||
| write to: |
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These Corporate Governance Guidelines, together with the Charters of the Audit Committee, Corporate Governance and Nominating Committee, and Compensation Committee, and the Code of Business Conduct and Ethics, provide the framework for the governance of Handleman Company. | ||
The Guidelines, Committee Charters and Code of Business Conduct and Ethics are available on the Companys website, www.handleman.com. | ||
Handleman Companys stakeholders interests are best served through the perpetuation of a growing, financially sound business enterprise that is committed to sound operating principles and values. The Handleman Company Board of Directors (Board) is responsible for determining that the Company is managed in such a way to ensure this result. This must be an active as opposed to passive responsibility. The Board has the responsibility to ensure that management is capably executing its responsibilities, and to regularly monitor the effectiveness of management policies and decisions, including the execution of its strategies. | ||
In addition to fulfilling its obligations for increased shareholder value, the Board has responsibility to Handleman Companys customers, employees, suppliers and to the communities where it operates all of whom are essential to a successful business. These responsibilities are best served through the successful perpetuation of the business. | ||
These guidelines and amendments require the Board of Directors approval. The Boards Corporate Governance and Nominating Committee (Committee) has been empowered by its charter to review and recommend Handlemans corporate governance practices and policies, which may include benchmarking Handlemans corporate governance practice against the best practices of other public companies and making recommendations to the Board to assure the Companys leadership in this area. In this regard, the Committee reviews guidelines or practices adopted by other leading public companies, surveys and trend information. The Committee will report its findings and recommendations for action by the Board. | ||
1. | Selection of Chairman and CEO; Presiding Director: Currently, the Chairman of the Board (Chairman) is the Chief Executive Officer (CEO) of Handleman Company. If the Board does not designate the Chairman of the Board as the CEO, then the President by virtue of his office is the CEO. | |
The Board has no policy respecting the need to separate or combine the offices of Chairman and CEO. The Board believes that this issue is part of the succession planning process and that it is in the best interests of the Company to make a determination each time it appoints the CEO. | ||
The Board will designate an independent Director to serve as Presiding Director. Duties and responsibilities of the Presiding Director include: |
a. | Presiding over executive sessions of the independent Board members. | ||
b. | Advising the CEO of appropriate feedback from the executive session including any actions to be taken, as well as any issues or concerns raised by the independent Directors. | ||
c. | Advising on the agenda for the Board meetings. | ||
d. | Meeting with senior officers, if deemed appropriate, to discuss the business and issues facing the Company. | ||
e. | Working with the Chairman of the Corporate Governance and Nominating Committee in the selection of the Committee Chairs. | ||
f. | Meeting with shareholders, if appropriate, to discuss their concerns. |
The Chairs of the Compensation Committee, Audit Committee and Corporate Governance and Nominating Committee rotate annually in the position of Presiding Director. | ||
2. | Meeting Without CEO: In those instances where the independent Directors meet without the Chairman and CEO, the Presiding Director will chair the meeting. |
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3. | Number of Committees: The Board has the following committees: Audit Committee, Compensation Committee, and Corporate Governance and Nominating Committee. The Board has the authority to form a new committee or disband a current committee. It is the Boards policy that only independent Directors serve on the Audit Committee, Compensation Committee and Corporate Governance and Nominating Committee. | |
4. | Assignment and Rotation of Committee Members: The Chairman of the Corporate Governance and Nominating Committee with the assistance of the Presiding Director recommends the appointment of members to the committees, the composition of which is discussed and ratified by the Board, taking into account the desires and suggestions of individual Directors. It is the belief of the Board that committee rotation is a desirable principle, but should not be mandated as a policy because there may be reasons that justify maintaining an individual Directors committee membership for longer or shorter periods, including the time it takes a Director to gain the substantive knowledge to become an active contributor. | |
5. | Committee Independence: The Audit Committee, Compensation Committee and Corporate Governance and Nominating Committee are to be comprised entirely of independent Directors. | |
6. | Committee Structure: The Audit, Compensation, and Corporate Governance and Nominating Committees will adopt written charters that specify each Committees responsibilities and duties. | |
7. | Frequency and Length of Committee Meetings: The Chair of each committee, in consultation with its members, determines the frequency and length of the meetings of the committee. | |
8. | Committee Agenda: The Chair of each committee, in consultation with the appropriate Officers, will develop the committees agenda. At the beginning of the Board year (from annual shareholders meeting to annual shareholders meeting), each committee will establish a schedule of agenda subjects to be discussed during the year (to the extent these can be foreseen); the schedule for each committee will be furnished to all Directors. The Chair of each committee will distribute the agenda for each meeting to all Directors in advance and solicit suggestions for changes or additions. | |
9. | Selection of Agenda Items for Board Meetings: At the beginning of the Board year, the Chairman will establish a schedule of agenda subjects to be discussed during the year (to the extent these can be foreseen). The Chairman will also establish the agenda for each Board meeting and distribute it to the Presiding Director in advance and solicit suggestions for changes or additions. Each Board member is free to suggest the inclusion of items on the agenda. The agenda will include reports from each committee that has held a meeting. At least one Board meeting each year will be a Board retreat, the principal purpose of which will be a Board review of long-term strategic plans and the principal issues that Handleman Company will face in the future. The Board will have a minimum of six scheduled meetings per Board year and will be on call for additional meetings as needed. | |
10. | Board Materials: The Chairman will distribute to the Board in writing information and data that are important to the Boards understanding of the business at least one week before the scheduled Board meeting (where practical). The Chairman will assure that the material submitted by Handleman Company Officers (Officers) is concise yet comprehensive, and will make an ongoing effort to solicit suggestions from independent Directors on how to best meet their information needs. The Chairman, and/or the Company Chief Financial Officer will send the Directors interim financial and operational reports monthly. | |
11. | Retention of Consultants: The Board has full authority to retain such financial, legal, or other consultants, as it deems appropriate. The necessary funds will be made available to pay for such services. | |
12. | Director Responsibilities: Directors are expected to use their best efforts to attend all Board, and committee meetings on which such Director serves, and the Annual Shareholders Meeting. Attendance by phone is acceptable if a Director cannot attend meetings due to travel problems, schedule conflicts or similar causes. Directors must, however, be present for the majority of the meetings in order to achieve a present attendance status and compensation for the meeting. | |
13. | Regular Attendance of Non-Directors at Board Meetings: The Chairman and CEO will invite the appropriate Officers and Handleman Company employees to attend certain meetings when their presence is expected to significantly enhance the quality of Board decisions. Generally, attendance of non-Directors will take place when their expertise is required or where attendance is encouraged as noted in Item 15 (e.g., at the Board retreat). |
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14. | Executive Sessions of Independent Directors: The independent Directors will meet in executive session during each scheduled Board meeting. The Presiding Director will preside over the executive session and will report to the Chairman and CEO on the nature of the discussion immediately following the Board meeting. If the Presiding Director is unavailable to preside over an executive session, the Director designated to follow in the rotation as Presiding Director shall serve as Presiding Director for that meeting. | |
15. | Board Access to Senior Management: The Presiding Director will have complete access to the Companys Officers and counsel and will communicate issues brought up by management with the other outside Directors. It is assumed that the Presiding Director will use appropriate judgment to be sure that this contact is not distracting to the business operation of the Company and that such contact, if in writing, be copied to the Chairman and CEO under normal circumstances. Furthermore, the Board encourages the Chairman and CEO, from time to time, to bring executives into Board meetings who: (a) can provide additional insight into the items being discussed because of personal involvement in these areas or (b) represent executives with future potential that the Chairman and CEO believes should be given exposure to the Board. The Board may retain outside counsel of its choice with respect to any issue relating to its activities. The Chairman and CEO will be advised on each such occasion of the law firm selected and the issues to be addressed by it on behalf of the Board. | |
16. | Board Compensation Review: Only non-employee Directors receive payment for serving on the Board. The Compensation Committee is responsible for annually evaluating and recommending Director compensation programs, including retainers, fees and stock grants, for discussion and concurrence by the full Board. Given the conflict inherent with Directors setting their own pay levels, these recommendations will be based upon information in relation to other comparable U.S. companies and in consideration of the most current best practices provided by outside consultants and/or director compensation surveys. | |
17. | Size of the Board: It is the opinion of the Board that the optimal size of the Board under normal circumstances is 6 to 10 members. This size permits both a diversity of skills and views available to contribute to the duties of the Board and its Committees as well as the coordination and participation of all Directors in Board deliberations. However, the Board would be willing to deviate from the optimal size of the Board to either a smaller size reflective of the financial and business status of the company or to a larger size in order to accommodate the availability of an outstanding candidate. | |
18. | Mix of Inside and Outside Directors: The Board believes that, as a matter of policy, there should be a majority of independent Directors on the Handleman Board. | |
19. | Definition of Independent Director: The Company has adopted the following definition of an independent Director: one who (a) is not and has not been employed by the Company or its subsidiaries in an executive capacity; (b) is not an advisor or consultant to the Company; (c) is not affiliated with a significant customer or supplier of the Company; (d) does not have a personal services contract or arrangement with the Company; (e) is not affiliated with a tax-exempt entity that receives significant contributions from the Company; and (f) is not a spouse, parent, sibling or child of a Board member or senior executive of the Company. The Board believes that all present outside Directors are independent. Compliance with the definition of independence is reviewed annually by the Corporate Governance and Nominating Committee. | |
The Board will establish and maintain standards used to determine which directors are independent. These standards shall consider the definition of (i) an independent director as defined under the rules of the New York Stock Exchange, as may be amended from time to time (ii) a Non-Employee Director, as defined in Rule 16b-3 promulgated under Section 16 of the Securities and Exchange Act of 1934, as amended, and (iii) an outside director under Regulation Section 1.162-27 promulgated under Section 162(m) of the Internal Revenue Code of 1986, as amended. | ||
In addition, in order to be deemed independent of management of the Company, a Board member cannot have engaged in any transaction or have been involved in any business relationship or otherwise that is described or set forth in Item 404 of Regulation S-K promulgated by the Securities and Exchange Commission. | ||
Each independent Director shall notify the Chairman and CEO and the Chairman of the Corporate Governance and Nominating Committee, as soon as practical, of any event, situation or condition that may affect the Boards evaluation of his or her independence. |
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20. | Stock Ownership of Outside Directors: The Board requires that each outside Director own Handleman Company stock. The Boards policy is that each outside Director should, within five years of first election to the Board, own 5,500 shares of Handleman Company stock. | |
21. | Loans to Directors and Executive Officers: It is the policy of the Company not to make any personal loans to its Directors and Officers. | |
22. | Former Chief Executive Officers Board Membership: The Board believes this is a matter to be decided in each individual instance. It is assumed that when the Chief Executive Officer resigns from that position, he/she should offer his/her resignation from the Board at the same time. Whether the individual continues to serve on the Board is a matter for discussion at that time with the new CEO and the Board. | |
23. | Board Membership Criteria: The Corporate Governance and Nominating Committee is responsible for reviewing with the Board periodically the appropriate skills and characteristics required of Board members in the context of the current make-up of the Board. This assessment should include issues of diversity, age, skills such as understanding of marketing, finance, regulation and public policy, international background, other time demands (including service on other boards), commitment to Handlemans shared values, etc. all in the context of an assessment of the perceived needs of the Company and the Board at that point in time. | |
In order to optimize Directors ability to represent the interest of the Companys shareholders and other constituencies, the Board has established a guideline whereby individuals nominated to serve as a Director of the Company can serve as a director on a maximum of five other public company boards. Directors should advise the Chairman and CEO and the Chairman of the Corporate Governance and Nominating Committee in advance of accepting an invitation to serve on another companys Board of Directors. | ||
24. | Identifying New Director Candidates/Extending Invitations to Board: The Board itself should be responsible, in fact as well as procedure, for soliciting input from shareholders or others, for identifying new members and for recommending them for election by the shareholders. The Board delegates the screening process involved to the Corporate Governance and Nominating Committee and the Presiding Director with direct input from the Chairman and CEO. The Corporate Governance and Nominating Committee is responsible for evaluating and recommending criteria for Board membership. The invitation to join the Board should be extended by the Chairman and CEO and the Chair of the Corporate Governance and Nominating Committee. | |
25. | Assessing the Boards Performance: The Board commits to participate in a process of self-evaluation annually, led by the Corporate Governance and Nominating Committee. This will be discussed annually with the full Board. This assessment should be of the Boards contribution as a whole and should specifically review areas in which the Corporate Governance and Nominating Committee or the Chairman and CEO believes a better contribution could be made. Its purpose is to increase the effectiveness of the Board. The purpose of the evaluation will be to discover if there are changes to the Boards structure and operations, which will maximize the value that the Board provides to the Company. | |
26. | Directors Who Change Their Present Job Responsibility: It is the sense of the Board that individual Directors who change in a substantial way the business responsibility they held when they were elected to the Board, or who develop a conflict as a Director of the Company with the persons position in, or role with, another entity should inform the Chairman and CEO and the Chair of the Corporate Governance and Nominating Committee of the change. In addition, they must volunteer to resign from the Board. It is not the sense of the Board that the Directors who retire from or change substantially the position they held when they became a Director should necessarily leave the Board. There should, however, be an opportunity of the Board via the Corporate Governance and Nominating Committee to review the continued appropriateness of Board membership under these circumstances. |
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27. | Director Tenure: The Board comprises three classes of Directors, with approximatly one-third of the Directors assigned to each class. The members of each class are elected for a term of three years. The Board does not believe that it should establish term limits. While term limits could help ensure that there are fresh ideas and viewpoints available to the Board, in some cases term limits may disadvantage the Board because it risks losing the contribution of Directors who have been able to develop over a period of time increasing insight into the Company and its operations and, therefore, provide an increasing contribution to the Board as a whole. As an alternative to strict term limits, the Directors and Corporate Governance Committee, in conjunction with the Chairman and CEO, reviews each Directors continuation on the Board at the expiration of his or her term. This also allows each Director the opportunity to confirm his/her desire to continue as a member of the Board and to access whether the Board member is providing meaningful contributions to the Board based on the Handleman Companys direction and strategy. | |
28. | Retirement Age: Directors will submit a written resignation to the Board not later than the annual meeting of shareholders that follows their seventysecond birthday. Directors may stand for reelection even though the Boards retirement policy would prevent them from completing a full three year term. The Corporate Governance and Nominating Committee will review the desirability of continued service by that Director in light of the needs of the Company at that time and make a recommendation to the Board. If continued service is requested, that Director will then annually submit a written resignation to be considered by the Board. | |
29. | Voting for Directors: In an uncontested election, any nominee for Director who receives a greater number of votes withheld from his or her election than votes for such election (a Majority Withheld Vote) shall promptly tender his or her resignation following certification of the shareholder vote. | |
The Corporate Governance and Nominating Committee shall consider the resignation and recommend to the Board whether to accept it. The Board will act on the Committee recommendation within 90 days following the shareholder meeting. Board action on the matter will require the approval of a majority of the independent Directors. | ||
The Company will disclose the Boards decision on a Form 8-K furnished to the Securities and Exchange Commission within four business days after its reaches the decision to reject the Directors resignation and the reasons why the Board rejected the Directors resignation. | ||
Any Director who tenders his or her resignation pursuant to this provision shall not participate in the Corporate Governance and Nominating Committees deliberations regarding whether to accept or reject the resignation offer. | ||
If each member of the Corporate Governance and Nominating Committee receives a Majority Withheld Vote at the same election, then the independent Directors who do not receive a Majority Withheld Vote shall appoint a committee amongst themselves to consider the resignations and recommend to the Board whether to accept them. | ||
30. | Formal Evaluation of the CEO: At the beginning of each fiscal year, the CEO will set forth in writing to the Chair of the Compensation Committee the CEOs personal goals for the performance of his duties and responsibilities during such fiscal year. The independent Directors should make this evaluation annually, and it should be communicated to the CEO by the Chair of the Compensation Committee. The evaluation should be based on objective criteria, including comparison of the CEOs goals for the year against actual results, performance of the business, accomplishment of long-term strategic objectives, management development, and the like. The evaluation will be used by the Compensation Committee in the course of its deliberations when considering the compensation of the CEO. | |
31. | Succession Planning: There will be an annual report by the CEO to the Board on succession planning. There should also be available, on a continuing basis, the CEOs recommendations as to a successor should the CEO be unexpectedly disabled. | |
32. | Management Development: There will be an annual report to the Board by the Chairman and CEO on Handlemans program for management development. This report should be given to the Board at the same time as the succession planning report. |
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33. | Board Interaction with Institutional Investors, the Press, Customers, etc.: The Board believes that, in general, it is optimal for the appropriate Officers to speak for the Company and to communicate such feedback to the Board. The Presiding Director and individual outside Board members may, from time to time, meet or otherwise communicate with various constituencies that are involved with the Company, including investors. It is expected that Board members would do this with the knowledge of the Chairman and CEO and absent unusual circumstances, only at the request of the Chairman and CEO. | |
Shareholders wishing to communicate with the Presiding Director or with the non-employee Directors as a group may send a letter by regular or express mail addressed to: Secretary, Handleman Company, 500 Kirts Blvd., Troy, MI 48084, Attention: Presiding Director or Non-Employee Directors. All correspondence sent to that address will be delivered to those Directors on a quarterly basis, unless management determines by individual case that it should be sent more promptly. All correspondence to Directors will be acknowledged by the Secretary and may also be forwarded within Handleman Company to the subject matter expert for an investigation. | ||
34. | Adherence to Code of Business Conduct and Ethics: Each Director shall be familiar with and adhere to the Companys Code of Business Conduct and Ethics. The Directors shall annually acknowledge in writing that the Director has complied with the Code of Business Conduct and Ethics as it applies to the Director. If an actual or potential conflict arises for a Director, the Director shall promptly inform the Presiding Director and Chairman of the Audit Committee. If a significant conflict exists that cannot be resolved, the Director will submit a letter of resignation. | |
Additionally, a Financial Integrity and Controls Hotline will be maintained for employees to report questionable accounting policies or practices, on an anonymous basis. Management will report all such reports directly to the Audit Committee. | ||
35. | Board Orientation: Each new Director will participate in an orientation program to be acquainted with the business, the financial position, compliance policies, and other policies relevant to Directors. In addition a Director Information Book is distributed to each Director that contains information on director compensation, indemnification, meeting schedules, Company SEC filings and corporate by-laws. | |
36. | Continuing Education for Directors: One of Handleman Companys core values is continuous learning and improvement. The Company encourages and supports this value throughout all levels of the organization. Board members also believe continuous learning is important to ensure the Boards ongoing effectiveness. The Board encourages each Director to participate in at least one continuing education program during each Board term. Annually, management will provide the Board a list of certified continuing education programs available during the calendar year. | |
37. | Transparency: The Board believes that it is important that the Companys stakeholders and others are able to review its corporate governance practices. Accordingly, the Companys Corporate Governance Guidelines, Code of Business Conduct and Ethics and Committee Charters will be published on the Companys website. |
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a. | review with management and the independent registered public accounting firm the status of the annual audit prior to releasing the unaudited year-end earnings, as well as the audited financial statements to be included in the Companys annual report on Form 10-K; | ||
b. | review quarterly unaudited financial statements, including the related earnings press release and any financial information or earnings guidance provided to the analysts or ratings agencies along with the quarterly unaudited financial statements; | ||
c. | review significant accounting and reporting issues, including complex or unusual transactions and highly judgmental areas of potential significance; | ||
d. | obtain assurance from the independent and internal auditors of the adequacy of the Companys accounting and financial controls; | ||
e. | review significant legal matters with the Companys legal counsel; | ||
f. | review managements monitoring of compliance with the Companys Code of Business Conduct and Ethics; | ||
g. | establish procedures for the receipt, treatment and retention of complaints regarding accounting, internal accounting controls or auditing matters; | ||
h. | appoint, approve compensation for, and oversee the work of the independent registered public accounting firm annually, including a review of the auditors independence, performance and results of periodic audit and non-audit engagements; | ||
i. | review the budget, staffing, activities, performance, and results of examinations of the Internal Audit Department; | ||
j. | prepare a report annually that is in accordance with the applicable rules and regulations of the SEC for inclusion in the Companys annual Proxy Statement; and | ||
k. | report Committee activities to the Board on a periodic basis. |
A. | Financial Reporting Process and Internal Control: |
1. | Review with management and the independent registered public accounting firm the status of the annual audit prior to releasing the unaudited year-end earnings; discuss matters required to be communicated to the Audit Committee in accordance with AICPA Statement on Auditing Standards (SAS) No. 61. |
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2. | Review with management and the independent registered public accounting firm: the audited financial statements to be included in the Companys Annual Report on Form 10-K and disclosures under Managements Discussion and Analysis of Financial Condition and Results of Operations; qualitative judgments of the independent registered public accounting firm about the appropriateness, not just the acceptability, of the Companys accounting principles, and the clarity of the financial statements; assurance from the independent registered public accounting firm that Section 10A of the Securities Exchange Act of 1934 has not been implicated; and major issues regarding auditing principles and practices as well as the adequacy of internal controls that could significantly affect the Companys financial statements. After such review and discussions, recommend to the Board of Directors that the audited financial statements be included in the Form 10-K for such year to be filed with the Securities and Exchange Commission. | ||
3. | Review periodically with the independent registered public accounting firm their judgments about the quality, not just the acceptability, of the Companys accounting principles as applied in its financial reporting, including such issues as the reasonableness of significant judgments and the clarity of the Companys financial disclosures and whether the choices of accounting principles and underlying estimates and other significant decisions made by management in preparing the financial statements are conservative, moderate or aggressive from the perspective of income, asset, revenue and liability recognition and whether those principles, estimates and disclosures are common practices or are minority practices. | ||
4. | Review with management and the independent registered public accounting firm quarterly unaudited financial statements, including the related earnings press release and any financial information or earnings guidance provided to the analysts or ratings agencies; discuss with the independent registered public accounting firm the results of their review performed in accordance with SAS No. 100 for unaudited financial statements. These discussions may be general, and the Committee will determine if it will discuss each earnings report or piece of earnings guidance in advance of its release. In addition, the Committees focus may be on the types of information to be disclosed and the type of presentations to be made. The Committee may be represented by the Chair or a subcommittee to review the earnings announcements and other public disclosure documents. | ||
5. | Review disclosures made by the Companys CEO and CFO during their certification process for the Form 10-K and Form 10-Q with respect to the financial statements and (a) the adequacy and effectiveness of the Companys disclosure controls and procedures; (b) all significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting; (c) any fraud involving management or other employees who have a significant role in the Companys disclosure controls and procedures and internal controls; and (d) any change in internal control over financial reporting that occurred during the Companys most recent fiscal quarter that has materially affected, or is reasonably likely to materially affect, the Companys internal control over financial reporting. | ||
6. | Review audit findings, including any significant issues, audit problems, scope limitations, disagreements with management, and/or suggestions for improvements provided to management by the independent registered public accounting firm and internal auditors, and obtain managements response to the suggestions from the independent and internal auditors. | ||
7. | Review and discuss with management and the independent registered public accounting firm managements assessment of the effectiveness of internal control over financial reporting and the basis therefore, as well as the independent registered public accounting firms attestation of managements assessment, and its audit of the Companys internal control over financial reporting. | ||
8. | Review with management and the independent registered public accounting firm any significant financial reporting issues and judgments made in connection with the preparation of the Companys financial statements; including (i) an analysis of the effect of alternative GAAP methods on the Companys financial statements; (ii) a description of any transactions as to which management obtained SAS No. 50 letters; (iii) any significant changes in the Companys selection or application of accounting principles or policies; (iv) any changes to the methods of application; and (v) any major issues as to the adequacy of the Companys internal controls. |
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9. | Review with the Companys legal counsel: (i) any significant legal matters that could have a material impact on the Companys financial statements; (ii) legal compliance matters, including corporate securities trading policies and material notices to or inquiries received from government agencies; and (iii) reports or evidence of a material violation of securities laws or breaches of fiduciary duty. | ||
10. | Review managements monitoring of compliance with the Companys Code of Business Conduct and Ethics. | ||
11. | Review policies and procedures with respect to the CEOs and certain other officers expense accounts, including their use of corporate assets. | ||
12. | Establish procedures for receiving, processing and retaining complaints or employee concerns about accounting, internal accounting controls, and auditing matters and for the confidential anonymous submission of concerns regarding questionable accounting or auditing matters; review with management and the independent registered public accounting firm any correspondence with regulators or governmental agencies and any employee complaints or published reports, which raise material issues regarding the Companys financial statements or accounting policies. | ||
13. | Discuss with management the Companys major financial risk exposures and the steps management has taken to monitor and control such exposures, including the Companys risk assessment and risk management policies. | ||
14. | Meet periodically with the independent registered public accounting firm, the director of internal audit and management in separate executive sessions to discuss any matters that the Audit Committee or these persons believe should be discussed privately with the Committee. |
B. | Auditing Functions: |
1. | Review the independence and performance of the independent registered public accounting firm annually. The independent registered public accounting firm reports directly to the Committee, and the Committee is directly responsible for the appointment, retention, termination, compensation, and oversight of the work of the independent registered public accounting firm, including resolution of disagreements between management and the independent registered public accounting firm regarding financial reporting. The Committee requires rotation of the lead and concurring audit partners in accordance with applicable requirements. | ||
2. | On an annual basis, review and discuss with the independent registered public accounting firm all significant relationships they have with the Company that could impair the auditors independence and receive the written disclosures and letter from the independent registered public accounting firm required by Independence Standards Board No. 1 and the New York Stock Exchange listing standards. | ||
3. | Approve the engagement letters and the fees to be paid to the independent registered public accounting firm. Pre-approve all audit and non-audit services to be provided by the independent registered public accounting firm and consider the possible effect that these services could have on the independence of such auditors; provided that prohibited non-audit services shall include bookkeeping, information technology design, financial systems design, appraisal or valuation services, actuarial services, internal audit services, management or human resources functions, and legal services or other expert services unrelated to the audit. The Committee may delegate to one or more of its members pre-approval authority of non-audit services in accordance with applicable law and the Charter. | ||
4. | Review the arrangements, scope, staffing, timing, cost, and results of periodic audits and non-audit engagements conducted by the independent registered public accounting firm. | ||
5. | Review with management and the independent registered public accounting firm any management letter provided by the auditors and the Companys response to that letter. |
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6. | Receive and review from the independent registered public accounting firm at least annually a report regarding the internal quality control procedures of the independent registered public accounting firm including any material issues raised within the preceding five years by any internal quality review or peer review of the firm, or by any inquiry or investigation by environmental or professional authorities, as well as describing the steps the firm has taken to deal with any reported problems. | ||
7. | Review and approve the annual and quarterly plans for internal audit, including staffing/ appointments, and major projects undertaken by internal audit outside of the plan. | ||
8. | Review the scope, status and results of examinations conducted by the Companys internal auditors. | ||
9. | Review the budget, program, changes in program, activities, strategies, organizational structure, and qualifications of the Internal Audit Department, as needed, it being understood that the Internal Audit Department functionally reports directly to the Committee. Evaluate whether the Internal Audit Department operation and structure permits unrestricted access by internal auditors to records, personnel, and physical properties relevant to the performance of its responsibilities and to top management, the Committee and the Board. Assess the appropriateness of the resources allocated to internal auditing. Evaluate the effectiveness of the internal audit function with the independent registered public accounting firm and compliance with the Institute of Internal Auditors Standards for the Professional Practice of Internal Auditing. | ||
10. | Review the appointment, performance and replacement of the chief internal auditor. Decisions regarding hiring or termination of the chief internal auditor require endorsement by the Committee. The chairperson of the Committee will also be involved in performance evaluation and compensation decisions related to the chief internal auditor. | ||
11. | Set clear hiring policies for employees or former employees of the independent registered public accounting firm who participated in any capacity in the audit of the Company. |
C. | Reporting Requirements: |
1. | The Audit Committee shall prepare the report required by the Securities and Exchange Committee to be included in the Companys annual Proxy Statement. The Committee will also disclose in the Annual Report and Proxy Statement the Audit Committees pre-approval policies and procedures and fees paid to the independent accountants in accordance with Securities and Exchange Commission regulations. | ||
2. | The Audit Committee shall review and reassess the adequacy of the Audit Committee Charter on an annual basis and any changes thereto shall be submitted to the Board for approval. The Audit Committee shall have the Charter published at least every third year in the Companys Proxy Statement in accordance with Securities and Exchange Commission regulations. | ||
3. | The Audit Committee shall assess its performance at least annually and report the results to the Board. | ||
4. | On an annual basis or upon changes to the composition of the Audit Committee, the Company must provide the New York Stock Exchange written confirmation regarding the: |
a. | determination made by the Board regarding Audit Committee member independence; | ||
b. | financial literacy of Audit Committee members; | ||
c. | determination that at least one Audit Committee member has accounting or financial management expertise including the name of any designated Audit Committee financial expert under Securities and Exchange Commission regulation; and |
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d. | review and reassessment of the adequacy of this Charter on an annual basis including describing and reporting to the shareholders the Committees composition, responsibilities, and how they were discharged, and any other information required by rule, including approval of non-audit services. |
D. | Perform any other duties or responsibilities expressly delegated to the Committee by the Board including any duties or responsibilities as set forth in the Corporate Governance Guidelines. | ||
E. | While the Audit Committee has the duties and responsibilities set forth in this Charter, it is not the duty or responsibility of the Audit Committee to plan or conduct audits or to determine that the Companys financial statements are complete and accurate and are prepared in accordance with generally accepted accounting principles. These duties and responsibilities rest with management and the independent registered public accounting firm. |
1. | A majority of the Committee members will be deemed a quorum for the transaction of business. The Chairman may appoint one or more members of the Board to act at a meeting in place of an absent member or members, as long as each such member appointed is an independent director as defined by applicable New York Stock Exchange rules. Such appointed Director(s) may vote on any matter coming before the Audit Committee. For purposes of determining a quorum, the size of the Committee shall not be deemed increased by the appointment of any replacement member or members. | ||
2. | The action of a majority of those present at a meeting at which a quorum is present will represent an act of the Committee. | ||
3. | The CFO will be the management liaison to the Committee. | ||
4. | The Chairperson of the Audit Committee shall select the meeting dates after consultation with other members of the Committee. | ||
5. | The Committee Chairperson shall prepare and/or approve an agenda in advance of each meeting. | ||
6. | The agenda and all materials to be reviewed at the meetings will be provided to the Committee members as far in advance of the meeting as practicable. |
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7. | If the Chairperson is not available for a meeting, the other members of the Committee may appoint a temporary Chairperson for such meeting. | ||
8. | The Committee may ask members of management or others to attend meetings and provide pertinent information as necessary. | ||
9. | All Directors shall be invited to all Audit Committee meetings. | ||
10. | The Chairperson of the Audit Committee may call a meeting of the full Board at the request of and for the purpose of meeting with the Companys independent registered public accounting firm and may call a meeting of the full Board to consider any other matters within the purview of the Audit Committee. | ||
11. | Minutes of any Audit Committee meetings shall be provided to all Directors following the Audit Committee meeting and shall be submitted for the next Board meeting, at which time the Chairperson of the Audit Committee will provide additional comments as appropriate. |
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a. | recommend to the Board the size, structure, and composition of the Board and its Committees; | ||
b. | develop director qualification standards and establish guidelines to qualify individuals to become Board members, subject to Board approval; | ||
c. | recommend to the Board whether incumbent directors should stand for re-election after considering the performance of the directors; | ||
d. | consider shareholder nominated candidates for election as Directors by reviewing their qualifications in accordance with the criteria recommended by the Committee and approved by the Board; |
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e. | recommend to the Board the slate of Director nominees for election at the annual meeting of shareholders; | ||
f. | recommend performance criteria for the Board and oversee review of Board performance; | ||
g. | review best practices in corporate governance and recommend Board policies and practices, as appropriate; | ||
h. | review periodically the charter and composition of each Board committee and make recommendations to the Board for the adoption of or revisions to the committee charters, the creation of additional committees or the elimination of Board committees; | ||
i. | monitor the performance evaluation of each Board committee, receive comments from all directors, and report annually to the Board with an assessment of the Boards performance, to be discussed with the Board; | ||
j. | review any potential conflicts of interest between the Directors and Handleman Company; | ||
k. | report Committee activities to the Board on a periodic basis and conduct an annual performance evaluation of itself and report results to the Board; | ||
l. | report periodically to the Board on succession planning for the Chief Executive Officer and for the Board and its committees; and | ||
m. | review other matters that the Board delegates to the Committee. |
1. | A majority of the Committee members will be deemed a quorum for the transaction of business. The Chairman may invite one or more members of the Board to act at a meeting in place of an absent member or members, as long as each such Director appointed is an independent director as defined by applicable New York Stock Exchange rules. Any such appointed Director who is not a member of the Committee may vote on any matter coming before the Corporate Governance and Nominating Committee. For purposes of determining a quorum, the size of the Committee shall not be deemed increased by the appointment of any replacement Director or Directors. |
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2. | The action of a majority of those present at a meeting at which a quorum is present will represent an act of the Committee. | ||
3. | The Committee Secretary will keep minutes of all Committee meetings, which will be distributed to Board members. | ||
4. | The Chairman of the Board will be the management liaison to the Committee. | ||
5. | The Chairman of the Board will prepare a preliminary agenda to be reviewed with the Committee Chairman who will make the final decision regarding the agenda. | ||
6. | The agenda and all materials to be reviewed at the meetings will be provided to the Committee members as far in advance of the meeting as practicable. | ||
7. | The Committee Chair is responsible for reporting all activities and decisions of the Committee to the Board. |
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The shares represented by this proxy will be voted in accordance with the specifications made herein. If no specifications are made, this proxy will be voted FOR the election of the nominees for Director listed below in Item 1 and FOR the ratification of the appointment of the independent registered public accounting firm listed below in Item 2. |
Please |
Mark Here for Address Change or Comments |
SEE REVERSE SIDE |
The Board of Directors recommends a vote FOR Item 1 and Item 2. |
1. Election of Directors FOR AGAINST ABSTAIN Nominees: FOR all nominees WITHHOLD 2. To ratify the appointment of PricewaterhouseCoopers listed to the left AUTHORITY LLP as the Companys independent registered public accounting firm for the fiscal year ending May 3, 2008. 01 Elizabeth A. Chappell** (exceptasmarked to vote for all nominees 02 Robert E. Kirby* to the contrary below) listed to the left 03 Adam D. Sexton* |
3. To transact such other business as may properly come before the Annual Meeting of Shareholders and at any adjournment thereof. |
04 Ralph J. Szygenda** 05 Thomas S. Wilson** * Nominees for terms to expire at the 2009 Annual Meeting. Please disregard if you have previously provided your consent decision. ** Nominees for terms to expire at the 2010 Annual Meeting. (INSTRUCTION: To withhold authority to vote for any individual nominee, write that nominees name in the space provided below) |
By checking the box to the right, I consent to future delivery of annual reports, proxy statements, prospectuses and other materials and shareholder communications electronically via the Internet at the website noted in the footnote below. |
Signature Signature Dated , 2007 The signature(s) of shareholder(s) should correspond exactly with the name(s) stenciled hereon. Joint owners should sign individually. When signing as attorney, executor, administrator, trustee or guardian, please give your full title as such. Please date, sign and mail this proxy in the enclosed envelope. |
FOLD AND DETACH HERE |
WE ENCOURAGE YOU TO TAKE ADVANTAGE OF INTERNET OR TELEPHONE VOTING, |
BOTH ARE AVAILABLE 24 HOURS A DAY, 7 DAYS A WEEK. |
Internet and telephone voting is available through 11:59 PM Eastern Time |
the day prior to the September 5, 2007 annual meeting day. |
Your Internet or telephone vote authorizes the named proxies to vote your shares in the same manner |
as if you marked, signed and returned your proxy card. |
INTERNET |
http://www.proxyvoting.com/hdl |
Use the internet to vote your proxy. Have your proxy card in hand when you access the web
site. OR |
TELEPHONE 1-866-540-5760 |
Use any touch-tone telephone to vote your proxy. Have your proxy card in hand when you call. |
If you vote your proxy by Internet or by telephone, you do NOT need to mail back your proxy card. |
To vote by mail, mark, sign and date your proxy card and return it in the enclosed postage-paid envelope. |
FOOTNOTE |
Choose MLinkSM for fast, easy and secure 24/7 online access to your future proxy materials, investment plan statements, tax documents and more. Simply log on to Investor ServiceDirect® at www.melloninvestor.com/isd where step-by-step instructions will prompt you through enrollment. I understand that costs normally associated with electronic delivery, such as usage and telephone charges as well as any costs I may incur in printing documents, will be my responsibility. I understand that the Company may no longer distribute printed materials to me for any future shareholder meeting until such consent is revoked. I understand that I may revoke my consent at any time by contacting the Companys transfer agent, Mellon Investor Services LLC, Jersey City, NJ. |
You can view the Annual Report and Proxy Statement on the internet at www.handleman.com Reference Investor Relations/Key Financials |
HAN DLEMAN COMPANY ANNUAL MEETING OF SHAREHOLDERS September 5, 2007 |
PROXY SOLICITED BY THE BOARD OF DIRECTORS OF HANDLEMAN COMPANY |
Eugene A. Miller, James B. Nicholson and Lloyd E. Reuss, and each of them, are hereby authorized to represent and vote the stock of the undersigned at the Annual Meeting of Shareholders to be held September 5, 2007, and at any adjournment thereof. |
The undersigned hereby revokes any proxy or proxies heretofore given to vote such stock, and hereby ratifies and confirms all that said attorneys and proxies, or their substitutes, may do by virtue hereof. If only one attorney and proxy shall be present and acting, then that one shall have and may exercise all the powers of said attorneys and proxies. |
The undersigned hereby acknowledges receipt of the Notice of said Annual Meeting of Shareholders, the Proxy Statement relating thereto and the Annual Report for 2007. |
(Continued and to be signed on the other side) Address Change/Comments (Mark the corresponding box on the reverse side) |
FOLD AND DETACH HERE |
You can now access your Handleman Company account online. Access your Handleman Company shareholder account online via Investor ServiceDirect® (ISD). |
Mellon Investor Services LLC, Transfer Agent for Handleman Company, now makes it easy and convenient to get current information on your shareholder account. |
· View account status |
· View certificate history |
· View book-entry information |
View payment history for dividends Make address changes Obtain a duplicate 1099 tax form |
· Establish/change your PIN |
Visit us on the web at http://www.melloninvestor.com |
For TechnicalAssistance Call 1-877-978-7778 between 9am-7pm |
Monday-Friday Eastern Time |
Investor ServiceDirect® is a registered trademark of Mellon Investor Services LLC |
****TRY IT OUT**** |
www.melloninvestor.com/isd/ Investor ServiceDirect® Available 24 hours per day, 7 days per week TOLL FREE NUMBER: |
1-800-370-1163 |