def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No.)
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
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Preliminary Proxy Statement |
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Confidential, For Use of the Commission Only (as permitted by Rule 14a- 6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
VIRCO MFG. CORPORATION
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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Check box if any part of the fee is offset as provided by Exchange
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Virco Mfg. Corporation
2027 Harpers Way
Torrance, California 90501
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To Be Held on June 16, 2009
The 2009 Annual Meeting of Stockholders (Annual Meeting) of Virco Mfg.
Corporation, a Delaware corporation (the Company), will be held on Tuesday, June 16,
2009, at 10:00 a.m. Pacific Time at the Companys principal executive offices located
at 2027 Harpers Way, Torrance, CA 90501, for the following purposes:
1. To elect three directors to serve until the 2012 Annual Meeting of Stockholders
and until their successors are elected and qualified;
2. To ratify the appointment of Ernst & Young LLP as the Companys independent
auditors for fiscal year 2009;
3. To transact such other business as may properly come before the Annual Meeting.
These items are more fully described in the following pages, which are made part
of this notice.
The Board of Directors has fixed the close of business on April 24, 2009, as the
record date for the determination of stockholders entitled to notice of and to vote at
the Annual Meeting and any adjournments and postponements thereof. To ensure that your
vote is recorded promptly, please vote as soon as possible, even if you plan to attend
the Annual Meeting. Most stockholders have three options for submitting their vote: (1)
via the Internet, (2) by phone or (3) by mail, using the paper proxy card. For further
details, see your proxy card. If you have Internet access, we encourage you to record
your vote on the Internet. It is convenient for you, and it also saves the Company
significant postage and processing costs.
By Order of the Board of Directors
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/s/ Robert E. Dose
Robert E. Dose
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Secretary |
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Torrance, California
May 18, 2009
TABLE OF CONTENTS
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Virco Mfg. Corporation
2027 Harpers Way
Torrance, California 90501
PROXY STATEMENT
FOR ANNUAL MEETING OF STOCKHOLDERS, June 16, 2009
Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to be Held on June 16, 2009
The Proxy Statement and accompanying Annual Report to Stockholders are available at www.virco.com.
GENERAL INFORMATION
This Proxy Statement is being mailed to stockholders of Virco Mfg. Corporation, a
Delaware corporation (the Company), on or about May 18, 2009, in connection with the
solicitation by the Board of Directors of proxies to be used at the 2009 Annual Meeting of
Stockholders (the Annual Meeting) of the Company to be held on Tuesday, June 16, 2009, at
10:00 a.m. Pacific Time at the Companys principal executive offices located at 2027
Harpers Way, Torrance, CA 90501, and any and all adjournments and postponements thereof.
The cost of preparing, assembling and mailing the Notice of the Annual Meeting, Proxy
Statement and form of proxy and the solicitation of proxies will be paid by the Company.
Proxies may be solicited in person or by telephone, telegraph, e-mail or other electronic
means by personnel of the Company who will not receive any additional compensation for such
solicitation. The Company will pay brokers or other persons holding stock in their names or
the names of their nominees for the expenses of forwarding soliciting material to their
principals.
RECORD DATE AND VOTING
The close of business on April 24, 2009, has been fixed as the record date for the
determination of stockholders entitled to notice of and to vote at the Annual Meeting. On
that date there were 14,172,422 shares of the Companys common stock, par value $.01 per
share (Common Stock), outstanding. All voting rights are vested exclusively in the
holders of the Companys Common Stock. Each share of Common Stock is entitled to one vote
on any matter that may be presented for consideration and action by the stockholders,
except that as to the election of directors, stockholders may cumulate their votes.
Because three directors are to be elected, cumulative voting means that each stockholder
may cast a number of votes equal to three times the number of shares actually owned. That
number of votes may be cast for one nominee, divided equally among each of the nominees or
divided among the nominees in any other manner.
In all matters other than the election of directors, the affirmative vote of the
majority of shares of Common Stock present in person or represented by proxy at the Annual
Meeting and entitled to vote on the subject matter will be the act of the stockholders.
Directors will be elected by a plurality of the votes of the Common Stock present in person
or represented by proxy at the Annual Meeting. Abstentions will have no effect on Proposal
One, but will have the same effect as a negative vote on Proposal Two (because abstentions
will be considered votes cast).
Each proxy received will be voted for managements nominees for election as directors
and in accordance with the recommendations of the Board of Directors contained in this
Proxy Statement, unless the stockholder otherwise directs in his or her proxy. Where the
stockholder has appropriately directed how the proxy is to be voted, it will be voted
according to his or her direction. Stockholders wishing to cumulate their votes should
make an explicit statement of the intent to cumulate votes by so indicating in writing on
the proxy card. Stockholders holding shares beneficially in street name who wish to
cumulate votes should contact their
broker, trustee or nominee. Cumulative voting applies only to the election of
directors. For all other matters, each share of Common Stock outstanding as of the close
of business on the record date is entitled to one vote.
Any stockholder has the power to revoke his or her proxy at any time before it is
voted at the Annual Meeting by submitting written notice of revocation to the Secretary of
the Company at the Companys principal executive offices located at 2027 Harpers Way,
Torrance, California 90501, by appearing at the Annual Meeting and voting in person or by
filing a duly executed proxy bearing a later date, either in person at the Annual Meeting,
via the Internet, by telephone, or by mail. Please consult the instructions included with
your proxy card.
PROPOSAL 1
ELECTION OF DIRECTORS
The Certificate of Incorporation of the Company provides for the division of the Board
of Directors into three classes as nearly equal in number as possible. In accordance with
the Certificate of Incorporation, the Board of Directors has nominated Robert A. Virtue,
Robert K. Montgomery, and Donald A. Patrick to serve as Class II directors on the Board of
Directors with a term expiring at the 2012 Annual Meeting of Stockholders.
It is intended that the proxies solicited by this Proxy Statement will be voted in
favor of the election of Messrs. Virtue, Montgomery, and Patrick, unless authority to do so
is withheld. Should any of such nominees be unable to serve as a director or should any
additional vacancy occur before the election (which events are not anticipated), proxies
may be voted for a substitute nominee selected by the Board of Directors or the authorized
number of directors may be reduced. If for any reason the authorized number of directors
is reduced, the proxies will be voted, in the absence of instructions to the contrary, for
the election of the remaining nominees named in this Proxy Statement. In the event that
any person other than the nominees named below should be nominated for election as a
director, the proxies may be voted cumulatively for less than all of the nominees.
The following table sets forth certain information with respect to each of the
nominees, as well as each of the six continuing directors. The Board of Directors
recommends that you vote FOR the election of the Class II nominees.
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Name |
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Age |
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Principal Occupation |
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Director Since |
Nominees for Directors
Whose Terms Expire in
2012: |
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Robert A. Virtue
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76 |
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Chairman of the
Board and Chief
Executive Officer of
the Company since
1990; President of
the Company since
August 1982.
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1956 |
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Robert K. Montgomery
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70 |
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Senior counsel of
Gibson, Dunn &
Crutcher LLP, a law
firm in which Mr.
Montgomery was a
Partner from 1971 to
2008.
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2000 |
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Donald A. Patrick
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84 |
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Vice President and
founder of
Diversified Business
Resources, Inc.
(mergers,
acquisitions and
business
consultants) from
1988 to 2004.
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1983 |
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Continuing Directors Whose
Terms Expire in 2010: |
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Douglas A. Virtue
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50 |
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Executive Vice President
of the Company since
December 1997; previously
General Manager of the
Torrance Division of the
Company
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1992 |
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Thomas J. Schulte
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52 |
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Managing Partner of RBZ, a
public accounting firm
from 1997 to 2007.
Currently
Partner-In-Charge of RBZ
Audit Group since 2007.
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2007 |
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Albert J. Moyer
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65 |
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Board member of LaserCard
Corporation, Occam
Networks Inc., Collectors
Universe, Inc. and CALAMP
Corporation; Chief
Financial Officer of
Allergan Inc. (1995-1998);
Chief Financial Officer
for QAD Inc. (1998-2000);
President of the
commercial division of the
Profit Recovery Group
International, Inc.
(2000); consultant to QAD
Inc. (2000-2002);
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2004 |
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Continuing Directors Whose
Terms Expire in 2011: |
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Donald S. Friesz
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79 |
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Vice President Sales and
Marketing of the Company
from 1982 to February
1996. Mr. Friesz has been
retired since 1996.
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1992 |
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Name |
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Principal Occupation |
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Director Since |
Glen D. Parish
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71 |
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Vice President of the
Company and General
Manager of the Conway
Division from 1999 to
2004; previously Vice
President of Conway Sales
and Marketing. Mr. Parish
has been retired since
2004.
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1999 |
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James R. Wilburn
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76 |
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Dean of the School of
Public Policy, Pepperdine
University, since
September 1997; previously
Dean of the School of
Business and Management,
Pepperdine University
(1982-1994); Professor of
Business Strategy,
Pepperdine University
(1994-1996); Board member
of The Olsen Company since
1990, Independence Bank
since 2004, and Electronic
Sensor Tech since 2005.
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1986 |
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BOARD COMMITTEES & MEETINGS
Meetings and Independence
Each director of the Company serving in fiscal 2008 with the exception of Mr. Montgomery
attended at least 75% of the meetings of the Board of Directors and committees on which he
served. Mr. Montgomery attended all Board of Director meetings and committee meetings on
which he served during fiscal 2008 except for the meetings of the Board of Directors,
Compensation Committee, and Corporate Governance/Nominating Committee on December 9, 2008,
which Mr. Montgomery could not attend because he was suffering from a severe case of the
flu. The Board of Directors held six meetings in fiscal 2008. The Board of Directors has
determined that the following directors, who constitute a majority of the Board of
Directors, are independent directors as defined by the NASDAQ Stock Market listing
standards: Messrs. Friesz, Moyer, Montgomery, Patrick, Parish, Schulte and Wilburn. Mr.
R. Virtue is Mr. D. Virtues father.
Audit Committee
The Board of Directors has a standing Audit Committee that in fiscal 2008 was
composed of Messrs. Schulte (Chair), Friesz, Moyer and Patrick. The Audit Committee held
two on-site meetings and four telephonic meetings in fiscal 2008. The Audit Committee acts
pursuant to a written charter adopted by the Board of Directors. The functions of the
Audit Committee include: reviewing the financial statements of the Company; reviewing the
scope of the annual audit by the Companys independent auditors; and reviewing the audit
reports rendered by such independent auditors. Among other things, the Audit Committee is
directly responsible for: the appointment, compensation, retention and oversight of the
independent auditors; reviewing the independent auditors qualifications and independence;
reviewing the plans and results of the audit engagement with the independent auditors;
approving professional services provided by the independent auditors and approving
financial reporting principles and policies; considering the range of audit and non-
audit fees; reviewing the adequacy of the Companys internal accounting controls; and
working to ensure the integrity of financial information supplied to stockholders. The
Audit Committee also has the other responsibilities enumerated in its charter, and
examines and considers additional matters as it deems appropriate. The Audit Committees
charter is available on the Companys website at www.virco.com. Each of the Audit
Committee members is an independent director as defined by the listing standards of the
NASDAQ Stock Market. The Board of Directors has determined that Mr. Schulte, who is the
chair of the Audit Committee, qualifies as an audit committee financial expert, as that
term is defined in Item 407(d)(5) of Regulation S-K of the Securities Exchange Act of 1934
(the Exchange Act). The Board reevaluates the composition of the Audit Committee on an
annual basis to ensure that its composition remains in the best interests of the Company
and its stockholders.
Compensation Committee
The Board of Directors has a standing Compensation Committee that in fiscal 2008 was
composed of Messrs. Moyer (Chair), Patrick, Montgomery and Wilburn, all of whom are
independent directors as defined in the listing standards of the NASDAQ Stock Market.
The function of Compensation Committee is, among other
3
things, to: set the Companys
compensation policy and administer the Companys compensation plans; make decisions on the
compensation of key Company executives (including the review and approval of merit/other
compensation budgets and payouts under the Companys incentive plans); review and approve
compensation and employment agreements of the Companys executive officers; and recommend
pay levels for members of the Board of Directors for consideration and approval by the
full Board of Directors. The Compensation Committee may consult with the Chief Executive
Officer and other members of senior management as it deems necessary and engage the
assistance of outside consultants to assist in determining and establishing the Companys
compensation policies. [During fiscal 2008, the Company did not engage the assistance of
compensation consultants.] The Compensation Committee held two on-site meetings in fiscal
2008. The Compensation Committee acts pursuant to a written charter adopted by the Board
of Directors, a copy of which is available on the Companys website at www.virco.com.
Corporate Governance/Nominating Committee
The Board of Directors has a standing Corporate Governance/Nominating Committee which
is comprised of Messrs. Montgomery (Chair), Friesz, Moyer, Patrick, Parish, Schulte and
Wilburn, all of whom are independent directors as defined in the listing standards of
the NASDAQ Stock Market. During fiscal 2008, the Corporate Governance/Nominating
Committee held two meetings. Each of these meetings were held outside the presence of
management.
The Corporate Governance/Nominating Committees function is to identify and recommend
from time to time candidates for nomination for election as directors of the Company.
Candidates may come to the attention of the Corporate Governance/Nominating Committee
through members of the Board of Directors, stockholders or other persons. Consideration
of new Board nominee candidates typically involves a series of internal discussions,
review of information concerning candidates and interviews with selected candidates.
Candidates are evaluated at regular or special meetings, and may be considered at any
point during the year, depending on the Companys needs. The Corporate
Governance/Nominating Committee acts pursuant to a written charter adopted by the Board of
Directors, a copy of which is available to stockholders on the Companys website at
www.virco.com. In evaluating nominations, the Corporate Governance/Nominating Committee
considers a variety of criteria, including business experience and skills, independence,
judgment, integrity, the ability to commit sufficient time and attention to Board of
Directors activities and the absence of potential conflicts with the Companys interests.
The Corporate Governance/Nominating Committee has not established any specific minimum
qualification standards for nominees to the Board of Directors, although from time to time
the Corporate Governance/Nominating Committee may identify certain skills or attributes
(e.g., financial experience, business experience) as being particularly desirable to meet
specific Board of Director needs that may arise. To recommend a prospective nominee for
the Corporate Governance/Nominating Committees consideration, you may submit, in
accordance with the Companys Bylaws, a candidates name and qualifications to the
Companys Corporate Secretary at 2027 Harpers Way, Torrance, California 90501, Attention:
Robert E. Dose.
Communications with the Board of Directors
Any stockholder interested in communicating with individual members of the Board of
Directors, the Board of Directors as a whole, any of the committees of the Board or the
independent directors as a group may send written communications to the Board of
Directors, any committee of the Board of Directors or any director or directors of the
Company at 2027 Harpers Way, Torrance, California 90501, Attention: Robert E. Dose,
Secretary. Communications received in writing are forwarded to the Board of Directors, or
the committee or individual director or directors to whom the communication is directed,
unless, at his discretion, the Secretary determines that the communication is of a
commercial or frivolous nature, is unduly hostile, threatening, illegal, does not
reasonably relate to the Company or its business, or is otherwise inappropriate for the
Board of Directors consideration. In such cases, such correspondence may be forwarded
elsewhere in the Company for review and possible response. The Secretary has the
authority to discard or disregard any inappropriate communications or to take other
appropriate actions with respect to any such inappropriate communications. Directors are
expected to attend the Annual Meeting of Stockholders. Last year all of the directors
attended the 2008 Annual Meeting of Stockholders. The independent directors hold two
regularly scheduled executive session meetings each fiscal year outside the presence of
management as well as additional meetings as are necessary. Mr. Moyer currently functions
as the lead independent director. The lead independent director position rotates among
the independent directors periodically as determined by the independent directors.
4
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
Shares Owned By Directors, Management and Principal Stockholders
The following table sets forth information as of April 24, 2009 (unless otherwise
indicated), relating to the beneficial ownership of the Companys Common Stock (i) by each
person known by the Company to own beneficially more than 5% of the outstanding shares of
Common Stock of the Company, (ii) by each director or nominee of the Company, (iii) by each
Named Executive Officer of the Company as named in the Summary Compensation Table and (iv)
by all executive officers and directors of the Company as a group. Unless otherwise
indicated, the mailing address of each of the persons named is c/o Virco Mfg. Corporation,
2027 Harpers Way, Torrance, California 90501.
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Amount and Nature |
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of Beneficial |
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Percent of |
Name of Beneficial Owner |
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Ownership(1) |
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Class |
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Wedbush Inc.(2)
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1,759,273 |
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12.18 |
% |
Nancy Virtue-Cutshall(3)
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865,856 |
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6.10 |
% |
David P. Cohen(4)
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804,134 |
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5.67 |
% |
Towle & Co.(5)
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780,300 |
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5.51 |
% |
Robert A. Virtue(6) (7)
Chairman of the Board of Directors, President and Chief Executive
Officer
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304,807 |
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2.15 |
% |
Douglas A. Virtue(7)
Director, Executive Vice President
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612,214 |
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4.32 |
% |
Donald S. Friesz
Director
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72,159 |
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Thomas J. Schulte
Director
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6,933 |
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(8) |
Albert J. Moyer
Director
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13,453 |
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(8) |
Robert K. Montgomery
Director
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24,404 |
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(8) |
Glen D. Parish
Director, Former Vice President, General Manager
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36,045 |
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(8) |
Donald A. Patrick
Director
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57,382 |
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(8) |
James R. Wilburn
Director
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24,259 |
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(8) |
Robert E. Dose
Vice President Finance, Secretary, Treasurer
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26,092 |
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(8) |
Lori L. Swafford
Vice President & Corporate Counsel
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20,186 |
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(8) |
Larry O. Wonder
Vice President, Sales
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43,108 |
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(8) |
All executive officers and directors as a group (18 persons)
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1,379,117 |
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9.67 |
% |
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(1) |
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Except as indicated in the footnotes to this table and pursuant to applicable
community property laws, to the knowledge of the Company, the persons named in
this table have sole voting and investment power with respect to all shares
beneficially owned by them. For purposes of this table, a person is deemed to
be the beneficial owner of any security if the person has the right to
acquire beneficial ownership of such security within 60 days of April 24, 2009,
including but not limited to, any right to acquire through the exercise of any
option, warrant or right or through the conversion of a security. Amounts for
Messrs. Robert Virtue, Douglas Virtue, Friesz, Schulte, Moyer, Montgomery,
Parish, Patrick, Wilburn, Dose, Swafford, Wonder, and all executive officers
and directors as a group, include |
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5,196, 5,196, 0, 0, 0, 0, 12,100, 0, 0,
5,196, 5,196, 5,196 and 73,085 shares issuable upon exercise of options or
conversion of restricted stock units, respectively, and 28,796, 20,781, 0, 0,
0, 0, 6,675, 0, 0, 5,401, 786, 20,503 and 71,889 shares held under the
Companys 401(k) Plan as of April 24, 2009, respectively. |
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(2) |
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Reflects information as of December 31, 2008 as reported in a Schedule 13G/A
filing on February 18, 2009 by Wedbush, Inc., Edward W. Wedbush and Wedbush
Morgan Securities, Inc. Includes the total number of shares of Common Stock and
shares issuable under currently exercisable warrants, that are held by each of
Wedbush, Inc., Edward W. Wedbush and Wedbush Morgan Securities, Inc. Also
includes 281,480 shares of Common Stock, and 53,925 shares of Common Stock
issuable under currently exercisable warrants, that are beneficially owned by
customers of Wedbush Morgan Securities, Inc., over which Wedbush Morgan
Securities, Inc. has dispositive power. The reporting persons disclaim any
beneficial ownership over such shares. The reporting persons share voting power
with respect to 1,423,868 shares of Common Stock and share dispositive power
with respect to 1,759,273 shares of Common Stock. Business addresses of the
above filers are as follows: Wedbush, Inc. 1000 Wilshire Blvd., Los Angeles,
CA 90017-2457; Edward W. Wedbush P.O. Box 30014, Los Angeles, CA 90030-0014;
Wedbush Morgan Securities, Inc. P.O. Box 30014, Los Angeles, CA 90030-0014. |
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Reflects information as of December 31, 2008 as reported in a Schedule 13G/A
filing on February 10, 2009. Includes 281,423 shares held by a trust of which
Ms. Virtue-Cutshall is the sole trustee. |
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(4) |
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Reflects information as of December 31, 2008 as reported in a Schedule 13G/A
filing on February 11, 2009 by David P. Cohen, Athena Capital Management, Inc.,
and Minerva Group, LP. The address for each of David P. Cohen, Athena Capital
Management, Inc. and Minerva Group, LP is 50 Monument Road, Suite 201, Bala
Cynwyd, PA 19004. |
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(5) |
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Reflects information as of December 18, 2008 as reported in a Schedule 13D
filing on January 2, 2009 by Towle & Co. The address for Towle & Co. is 1610
Des Peres Road, Suite 250, St. Louis, MO 63131. |
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(6) |
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Excludes 1,704,442 shares owned beneficially by Mr. Robert Virtues adult
children, including Mr. Douglas Virtue, as to which Mr. Robert Virtue disclaims
beneficial ownership. |
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(7) |
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Douglas A. Virtue is Robert A. Virtues son. The total number of shares
beneficially owned by Mr. Robert A. Virtue, his brothers Raymond W. Virtue and
Richard J. Virtue, his sister, Nancy Virtue-Cutshall, their children (which
includes Mr. Douglas A. Virtue) and their mother, Mrs. Julian A. Virtue,
aggregate 5,727,389 shares or 40.38% of the total shares of Common Stock
outstanding. Robert A. Virtue, Richard J. Virtue, Raymond W. Virtue, Nancy
Virtue-Cutshall and certain of their respective spouses and children (including
Douglas A. Virtue) (collectively, the Virtue Stockholders) and the Company
have entered into an agreement with respect to certain shares of the Companys
Common Stock received by the Virtue Stockholders as gifts from the founder,
Julian A. Virtue, including shares received in subsequent stock dividends in
respect of such shares. Under the agreement, each Virtue Stockholder who
proposes to sell any of such shares is required to provide the remaining Virtue
Stockholders notice of the terms of such proposed sale. Each of the remaining
Virtue Stockholders is entitled to purchase any or all of such shares on the
terms set forth in the notice. The Company may purchase any shares not
purchased by such remaining Virtue Stockholders on such terms. The agreement
also provides for a similar right of first refusal in the event of the death or
bankruptcy of a Virtue Stockholder, except that the purchase price for the
shares is to be based upon the then prevailing sales price of the Companys
Common Stock on the NASDAQ Market Exchange. |
|
(8) |
|
Less than 1%. |
6
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Objectives of the Compensation Program
The objectives of the Companys executive compensation program are to: 1) attract,
motivate and retain highly qualified executives; 2) link total compensation to stockholder
returns; 3) reflect individual contributions to the performance of the Company; 4) insure
appropriate balance between long-term value creation and short-term performance by
including equity as part of total compensation; and 5) maintain internal fairness and
morale by benchmarking executive compensation, including perquisites and non-cash benefits,
against the aggregated average compensation and benefits of the Companys top 25 managers.
The Compensation Committee recommends and the Board approves the base salaries, annual
bonus plan, and long term incentives of the Companys Chief Executive Officer (the CEO),
Chief Financial Officer (the CFO), and the three other most highly compensated
executives. Throughout this Compensation Discussion & Analysis (CD&A), the CEO, CFO and
three other most highly compensated executives are referred to collectively as the Named
Executive Officers.
What the Compensation Program is Designed to Reward
The program is designed to support annual and long-term business goals that create
profitable growth and long-term value for stockholders.
Elements of Compensation Program
The Companys executive compensation program consists of three main elements: 1) base
salary, which is tied to individual job duties; 2) annual bonus plan cash incentives, which
are mathematically linked to the Companys Annual Operating Plan, including pre-tax profit;
and 3) long-term equity incentives, the value of which are contingent upon successful
execution of the Companys multi-year strategic growth and market development initiatives.
Ancillary benefits such as health insurance, retirement benefits, and an automobile
allowance are also part of the executive compensation program. As with the three main
elements of the program, these ancillary benefits are benchmarked against similar benefits
provided to the Companys top 25 managers.
The combination of base salary, annual incentive, long-term incentive, and ancillary
benefits is referred to as Total Compensation. The Company has established a target of
market median for the Total Compensation of Named Executive Officers as determined by
scale-, geography- and date-adjusted national compensation surveys from Wyatt Total Reward,
Wyatt CQ Survey, Mercer Manufacturing Compensation Survey, Mercer Manufacturing Industry
Market View, National Assoc. of Manufacturers, and Employers Group Research Services
Survey.
All of these surveys are given equal weighting. The Company intentionally uses a
broad comparison group for executive compensation because the competition for executive
talent extends beyond the Companys direct competitors and industry. The Company believes
that this breadth of executive compensation data, conservatively adjusted for firm size,
geographic location and cost of living, and the age of the data, provides for the fairest
and most equitable market median. The same method of establishing a market median total
compensation target is used for the Companys top 25 managers.
In determining the final Total Compensation for Named Executive Officers, the
Compensation Committee attempts to balance external equity as defined by market median,
with internal equity as defined by the aggregated average Total Compensation for the
Companys top 25 managers. It is the Companys belief that this approach to establishing
Total Compensation for Named Executive Officers results
in better teamwork and morale
7
among the entire management team, thus linking executive
and management compensation with short- and long-term value creation for stockholders.
Base Salary
Base salary is intended to reward Named Executive Officers and other employees for
their roles within the Company and their performance in those roles. The Company
determines the base salary range for a particular position by evaluating 1) the duties,
complexities and responsibilities of the position; 2) the level of experience required; and
3) the compensation for positions having similar scope and accountability within and
outside the Company (through survey data as described above). The Company did not increase
base salaries for the Named Executive Officers for fiscal 2008 and does not anticipate
increasing base salaries for Named Executive Officers in fiscal 2009.
Annual Incentives
The Named Executive Officers are eligible for annual cash incentives under the
Companys Annual Bonus Plan, which is approved by the Board of Directors at the beginning
of the Companys fiscal year as part of its Annual Operating Plan. To reward Named
Executive Officers and other salaried managers for achieving the financial performance set
forth in the Annual Operating Plan, the Board of Directors establishes a minimum level of
financial performance and return to stockholders above which a cash bonus will be paid.
For achieving the minimum threshold, the Named Executive Officers receive a cash bonus
equal to 15% of their base salary. For achieving the target pre-tax earnings, Named
Executive Officers receive a 35% cash bonus. The maximum possible cash bonus for Named
Executive Officers is capped at 50% of base salary. The threshold, target and maximum
bonus levels for each Named Executive Officer were determined by reference to the survey
data and other factors described above.
For fiscal 2008, the threshold for receiving a minimum bonus was $10,000,000 in
pre-tax earnings, after accruing an earned bonus provision of approximately $206,000 for
the Named Executive Officers. No cash bonus payment was made to the Named Executive
Officers under the Annual Bonus Plan for fiscal 2008 as the Companys pre-tax earnings did
not exceed this threshold.
For fiscal 2008, the Board of Directors approved a discretionary bonus for all
employees that participated in the Annual Bonus Plan, including the Named Executive
Officers. The Board determined that although the Company did not meet the profit
objective, the Company had met several significant objectives and had achieved these
objectives in an extremely challenging economic environment. Metrics considered by the
Board of Directors included:
|
|
|
The Company ended the fiscal year with no bank debt for the first
time in over 20 years. |
|
|
|
|
The Company successfully extended its $65 million line of credit to
February 2011. |
|
|
|
|
The Company reduced inventory by $10 million and generated $11
million in operating cash flow. |
|
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|
The Company anticipated the recession, and reduced inventory and
expenses without incurring layoffs or restructuring charges. |
|
|
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|
The Company successfully enhanced the Virco brand through new
product launches, extensions of significant customer contracts, and
expanded relationships with strategic vendor partners. |
The actual discretionary bonus payout for the Named Executive Officers for fiscal 2008
was $64,218, equal to approximately 9% of each Named Executive Officers base salary for
fiscal 2008. Robert A. Virtue and Douglas A. Virtue declined to accept payment of any
discretionary bonus.
Long-Term Incentives
The Company believes that the most powerful incentive to focus Named Executive
Officers on long-term value creation is long-term ownership of Company stock. Under the
Companys current long-term incentive program, Named Executive Officers and top managers
receive periodic grants of Restricted Stock Units (RSUs). The Company uses RSUs rather
than options because it has been the Companys experience that RSUs
8
are more likely to
result in a growing ownership position of Company stock and thereby align the interests of
executives and stockholders. The Company did not grant RSUs to Named Executive Officers in
fiscal 2008. On the date of the 2007 Annual Meeting of Stockholders and Board of Directors
meeting on June 19, 2007, each Named Executive Officer was granted 15,000 RSUs, vesting
ratably over a five year period. The number of RSUs granted to each Named Executive Officer
in fiscal 2007 was determined by reference to historical grant levels provided to Company
executives, as well as the factors described above. Each Named Executive Officer received
the same number of RSUs in order to foster internal pay equity and the Companys one-team
management approach.
If awarded, grants of RSUs are typically approved at the Board of Directors
meeting immediately following the Annual Meeting of Stockholders. The meeting dates
are set well in advance and occur approximately two weeks following the release of
the First Quarter results. Scheduling decisions are made without regard to
anticipated earnings or other major announcements by the Company.
Other Compensation Elements
Perquisites The Company provides Named Executive Officers with a Company
automobile or cash allowance of $22,800 per year under a program available to all Officers
of the Company. The Company does not provide Named Executive Officers with any other
perquisites such as country club memberships and the Company does not own or lease an
aircraft. Company-provided travel for executives is for business purposes only.
Other Benefits Executives participate in the same health, disability and life
insurance programs as are provided to other Company employees. In addition, the Named
Executive Officers participate in the Companys tax-qualified defined benefit pension plan
(the Virco Mfg. Corporation Employees Retirement Plan) and nonqualified supplement
retirement plan (the Virco Important Performers (VIP) Plan). As more fully disclosed in
the MD&A and Footnote 4 to the financial statements in the Companys Annual Report on Form
10-K for the fiscal year ended January 31, 2009 (Form 10-K), these retirement plans were
frozen effective December 31, 2003, and additional benefit accruals for all Named Executive
Officers ceased on that date.
Post-Employment and Other Events
The Company does not have employment agreements with any of the Named Executive
Officers, and is not obligated to provide termination pay or other severance benefits to
any of its Named Executive Officers. In general, the benefits provided or available to
Named Executive Officers upon retirement, death, disability or other termination of
employment or upon the occurrence of a change-in-control event are the same as those
provided or made available to salaried employees generally.
Pursuant to the Companys 1997 and 2007 Stock Incentive Plans, vesting of all
outstanding stock and option awards is accelerated upon a change-in-control. In addition,
under the Virco Important Performers (VIP) Plan, vesting of retirement benefits is
accelerated upon the occurrence of a change-in-control or the death of the participant.
All Named Executive Officers are currently fully vested in all retirement programs, and
would receive no additional benefit upon occurrence of a change-in-control. These benefits
are provided to salaried employees generally and are intended to ensure that management
remains focused on stockholder value when evaluating strategic alternatives.
Tax Deductibility of Executive Compensation
The Company seeks to structure its compensation arrangements to maximize the tax
deductibility of all components of executive compensation unless the benefit of such
deductibility is outweighed by the need for flexibility or the attainment of other corporate objectives. The Compensation
Committee will continue to monitor issues concerning the deductibility of executive
compensation and will take appropriate action if and when it is warranted. Since corporate
objectives may not always be consistent with the requirements for full deductibility, the
Compensation Committee is prepared, if it deems appropriate, to enter into compensation
arrangements under which payments may not be fully deductible. Thus, deductibility will
not be the sole factor used by the Compensation Committee in ascertaining appropriate
levels or modes of compensation. In fiscal 2008, all compensation paid to executives was
fully deductible; no executive officer
9
exceeded the $1 million limit under Section 162(m)
of the Internal Revenue Code with regard to non-performance-based compensation.
Impact of Prior Compensation in Setting Elements of Compensation
Prior compensation of the Named Executive Officers does not impact how the Company
sets elements of current compensation. The Compensation Committee believes the competitive
environment that the Company operates in mandates that current total compensation be set at
levels sufficient to attract, motivate and retain top management, which requires the
Company to set compensation amounts based on current Company and business conditions.
Executive Stock Ownership Guideline
The Company has not adopted executive stock ownership guidelines. While there are no
guidelines, two of the Named Executive Officers, Robert A. Virtue and Douglas A. Virtue,
own 2.2% and 4.3%, respectively, of the outstanding shares of the Companys Common Stock.
Messrs. R. Virtue and D. Virtue are members of the Virtue Family and subject to the terms
of the Virtue Family Agreement discussed in the Security Ownership section of this Proxy
Statement. The Virtue Family owns approximately 40% of the Companys outstanding Common
Stock.
Impact of Restatements that Retroactively Impact Financial Goals
The Company has not restated or retroactively adjusted financial information that has
impacted the financial statements or goals related to previous bonus or long-term award
payouts. If financial results are significantly restated due to fraud or intentional
misconduct, the Board will review any performance-based compensation paid to Named
Executive Officers who are found to be personally responsible for the fraud or intentional
misconduct that led to the restatement and may, to the extent permitted by applicable law,
seek to recover amounts paid in excess of the amounts that would have been paid based on
the restated financial results.
The Role of the Executives in Determining Compensation
While the Compensation Committee is primarily responsible for reviewing and making
determinations with respect to executive compensation, the CEO and Executive Vice President
provide input and views with respect to compensation for the other Named Executive
Officers. The Compensation Committee believes that the CEOs and Executive Vice
Presidents views are critical in determining the compensation of other Named Executive
Officers because the CEO and Executive Vice President have day-to-day involvement with
these Named Executive Officers and are in the best position to assess their performance,
abilities, and contribution to the success of the Company.
Compensation Committee Report
The Compensation Committee has reviewed and discussed the Compensation Discussion and
Analysis for the year ended January 31, 2009, as required by Item 402(b) of Regulation S-K
under the Exchange Act of 1934 with management, and based on such review and discussion,
the Compensation Committee recommended to the Board of Directors that the Compensation
Discussion & Analysis be included in this Proxy Statement.
COMPENSATION COMMITTEE
Albert J. Moyer, Chair
Donald A. Patrick
Robert K. Montgomery
Dr. James R. Wilburn
10
The above report of the Compensation Committee will not be deemed to be incorporated
by reference into any filing by the Company under the Securities Act or the Exchange Act,
except to the extent that the Company specifically incorporates it by reference.
Compensation Committee Interlocks and Insider Participation
During fiscal 2008, the Compensation Committee was comprised of Messrs. Moyer,
Patrick, Montgomery, and Wilburn, none of whom is a current or former officer of the
Company. Mr. Montgomery is a senior counsel of the law firm Gibson, Dunn & Crutcher LLP,
which has provided legal services to the Company. The Company expects that such law firm
will continue to render legal services to the Company in the future. There are no
interlocking board memberships between officers of the Company and any member of the
Compensation Committee.
Summary Compensation Table for Fiscal 2008, 2007 & 2006
The table below sets forth the compensation awarded to, earned by, or paid to, each of
the Named Executive Officers for Fiscal 2008, 2007 and 2006. The Company has no employment
agreements with any of its executives. While employed, executives are entitled to base
salary, participation in the executive compensation programs identified in the tables below
and discussed in the CD&A and other benefits common to all employees. The performance-based
conditions associated with the Bonus Plan as well as salary and bonus in proportion to
total compensation are discussed in detail throughout the CD&A.
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|
|
|
|
|
|
|
|
|
|
|
|
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|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
|
Incentive Plan |
|
|
Change |
|
|
All Other |
|
|
|
|
Name and Position |
|
Year |
|
|
Salary |
|
|
Bonus |
|
|
Awards |
|
|
(Bonus Plan) |
|
|
in Pension |
|
|
Compensation |
|
|
Total |
|
Robert A. Virtue |
|
|
2008 |
|
|
$ |
420,580 |
|
|
$ |
|
|
|
$ |
20,340 |
|
|
$ |
|
|
|
$ |
|
|
|
$ |
11,156 |
|
|
$ |
452,076 |
|
President & CEO |
|
|
2007 |
|
|
|
408,768 |
|
|
|
|
|
|
|
11,865 |
|
|
|
153,972 |
|
|
|
115,239 |
|
|
|
15,142 |
|
|
|
704,986 |
|
|
|
|
2006 |
|
|
|
427,058 |
|
|
|
|
|
|
|
|
|
|
|
159,257 |
|
|
|
93,191 |
|
|
|
23,246 |
|
|
|
702,752 |
|
Douglas A. Virtue |
|
|
2008 |
|
|
|
261,234 |
|
|
|
|
|
|
|
20,340 |
|
|
|
|
|
|
|
|
|
|
|
7,592 |
|
|
|
289,166 |
|
Executive Vice President |
|
|
2007 |
|
|
|
258,715 |
|
|
|
|
|
|
|
11,865 |
|
|
|
98,982 |
|
|
|
|
|
|
|
8,372 |
|
|
|
377,934 |
|
|
|
|
2006 |
|
|
|
228,371 |
|
|
|
|
|
|
|
|
|
|
|
100,404 |
|
|
|
118,663 |
|
|
|
18,498 |
|
|
|
465,936 |
|
Robert E, Dose |
|
|
2008 |
|
|
|
270,292 |
|
|
|
23,906 |
|
|
|
41,070 |
|
|
|
|
|
|
|
|
|
|
|
22,750 |
|
|
|
358,018 |
|
Vice President Finance |
|
|
2007 |
|
|
|
248,080 |
|
|
|
|
|
|
|
32,595 |
|
|
|
93,483 |
|
|
|
2,228 |
|
|
|
26,200 |
|
|
|
402,586 |
|
|
|
|
2006 |
|
|
|
225,000 |
|
|
|
|
|
|
|
20,730 |
|
|
|
96,131 |
|
|
|
108,112 |
|
|
|
34,780 |
|
|
|
484,753 |
|
Lori L. Swafford |
|
|
2008 |
|
|
|
230,580 |
|
|
|
21,563 |
|
|
|
41,070 |
|
|
|
|
|
|
|
|
|
|
|
26,168 |
|
|
|
319,381 |
|
Vice President & |
|
|
2007 |
|
|
|
224,330 |
|
|
|
|
|
|
|
32,595 |
|
|
|
84,318 |
|
|
|
|
|
|
|
29,244 |
|
|
|
370,487 |
|
Corporate Counsel |
|
|
2006 |
|
|
|
205,000 |
|
|
|
|
|
|
|
20,730 |
|
|
|
87,586 |
|
|
|
73,317 |
|
|
|
38,372 |
|
|
|
425,005 |
|
Larry O. Wonder |
|
|
2008 |
|
|
|
200,580 |
|
|
|
18,750 |
|
|
|
41,070 |
|
|
|
|
|
|
|
|
|
|
|
12,418 |
|
|
|
272,818 |
|
Vice President Sales |
|
|
2007 |
|
|
|
197,068 |
|
|
|
|
|
|
|
32,595 |
|
|
|
73,320 |
|
|
|
8,229 |
|
|
|
16,277 |
|
|
|
327,489 |
|
|
|
|
2006 |
|
|
|
189,630 |
|
|
|
|
|
|
|
20,730 |
|
|
|
77,161 |
|
|
|
116,740 |
|
|
|
24,155 |
|
|
|
428,416 |
|
|
|
|
(1) |
|
The amounts shown in this column reflect the discretionary bonus approved by the Board of Directors. |
|
(2) |
|
The amounts is the compensation expense recognized by the Company in the financial statements for the applicable fiscal year pursuant to Statement of
Financial Accounting Standards No. 123R (FAS 123R). The assumptions used to calculate these figures are described in Footnote #5 of the Companys Form
10-K. The Value on Vesting of RSUs granted in June 2004 is calculated by multiplying the number of shares vested by the difference between the market price
on grant date of $4.99 per share on the date of vesting less the $0.01 par value of the share of Common Stock that is paid by the Named Executive Officer.
The Value on Vesting of RSUs granted in June 2007 is calculated by multiplying the number of shares vested by the difference between the market price on
grant date of $4.92 per share on the date of vesting less the $0.01 par value of the share of Common Stock that is paid by the Named Executive Officer. |
11
|
|
|
(3) |
|
The amounts shown in this column are based on the same assumptions used in the preparation of the Companys fiscal 2008 financial statements, which are
described in the MD&A and Footnote #4 to the Companys Form 10-K. The Pension Plans that Executive Officers participate in were frozen in 2003. The
Executive Officers did not accrue any additional benefits during fiscal 2008. The Change in Pension amount includes the effect of a change in discount rate
from 6.00% in fiscal 2007 to 6.75% in fiscal 2008, and the decrease in the discount period. Due to the change in discount rates, the change in pension
value for Robert A. Virtue decreased by $310,578, Douglas A. Virtue decreased by $37,957, Robert E. Dose decreased by $30,391, Lori Swafford decreased by
$34,404, and Larry O. Wonder decreased by $22,228. |
|
(4) |
|
The amounts in this column include automobile allowances, the value of personal use of a Company provided vehicle, payments under a mortgage assistance plan
that was terminated in May 2007, and medical insurance for domestic partners |
Grants of Plan-Based Awards for Fiscal 2008
The table below sets forth the grants of plan-based awards to the Named Executive
Officers during fiscal 2008 under the Bonus Plan. Such awards include monetary
compensation under the Bonus Plan.
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Estimated Future Payouts Under |
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Grant |
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Non-Equity Incentive Plan Awards |
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Name and Position |
|
Date |
|
Threshold ($) |
|
|
Target ($) |
|
|
Maximum($) |
|
Robert A. Virtue
President & CEO |
|
N/A |
|
|
63,000 |
|
|
|
147,000 |
|
|
|
210,000 |
|
Douglas A. Virtue
Executive Vice President |
|
N/A |
|
|
40,500 |
|
|
|
94,500 |
|
|
|
135,000 |
|
Robert E, Dose
Vice President Finance |
|
N/A |
|
|
38,250 |
|
|
|
89,250 |
|
|
|
127,500 |
|
Lori L. Swafford
Vice President & Corporate Counsel |
|
N/A |
|
|
34,500 |
|
|
|
80,500 |
|
|
|
115,000 |
|
Larry O. Wonder
Vice President Sales |
|
N/A |
|
|
30,000 |
|
|
|
70,000 |
|
|
|
100,000 |
|
|
|
|
(1) |
|
Cash amounts in this table pertain the Bonus Plan described under Annual
Incentives in the CD&A. |
Outstanding Equity Awards at Fiscal Year-End 2008
The following table sets forth the Named Executive Officers outstanding
equity awards as of the end of fiscal 2008. All outstanding stock option awards
reported in this table expire 10 years from the date of grant. All outstanding
grants of RSUs vest over a five year period from the grant date.
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Stock Awards |
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|
|
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|
|
Shares or Units |
|
Market Value of |
|
|
Year |
|
Option |
|
Option |
|
of Stock That |
|
Shares or Units of |
|
|
of |
|
Exercise |
|
Expiration |
|
Have Not |
|
Stock That Have |
Name and Title |
|
Award |
|
Price ($) |
|
Date |
|
Vested (#) |
|
Not Vested ($) |
Robert A. Virtue |
|
|
2007 |
|
|
|
11.06 |
|
|
|
07/23/2009 |
|
|
|
12,000 |
|
|
|
25,080 |
|
President & CEO |
|
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12
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Stock Awards |
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|
Shares or Units |
|
Market Value of |
|
|
Year |
|
Option |
|
Option |
|
of Stock That |
|
Shares or Units of |
|
|
of |
|
Exercise |
|
Expiration |
|
Have Not |
|
Stock That Have |
Name and Title |
|
Award |
|
Price ($) |
|
Date |
|
Vested (#) |
|
Not Vested ($) |
Douglas A. Virtue |
|
|
2007 |
|
|
|
11.06 |
|
|
|
07/23/2009 |
|
|
|
12,000 |
|
|
|
25,080 |
|
Executive Vice President |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert E. Dose |
|
|
2004 |
|
|
|
11.06 |
|
|
|
07/23/2009 |
|
|
|
3,000 |
|
|
|
6,270 |
|
Vice President Finance |
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
|
12,000 |
|
|
|
25,080 |
|
Lori L. Swafford |
|
|
2004 |
|
|
|
11.06 |
|
|
|
07/23/2009 |
|
|
|
3,000 |
|
|
|
6,270 |
|
Vice
President & Corporate Counsel |
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
|
12,000 |
|
|
|
25,080 |
|
Larry O. Wonder |
|
|
2004 |
|
|
|
11.06 |
|
|
|
07/23/2009 |
|
|
|
3,000 |
|
|
|
6,270 |
|
Vice President Sales |
|
|
2007 |
|
|
|
|
|
|
|
|
|
|
|
12,000 |
|
|
|
25,080 |
|
|
|
|
(1) |
|
All RSUs vest at 20% per year for five years from the grant date. All outstanding options are fully vested.
For the 3,000 RSUs remaining from June 30, 2004 RSU award included in this table there is one remaining
vesting date: June 30, 2009. For the 12,000 RSUs remaining from the June 17, 2007 RSU award there are
four remaining vesting dates: June 17, 2009, June 17, 2010, June 17, 2011, and June 17, 2012. |
|
(2) |
|
All year-end dollar values were computed based on the fiscal year-end closing price of $2.10 per share of
common stock less the $0.01 par value of the share of Common Stock that is paid by the Named Executive
Officer. |
Option Exercises and Stock Vested for Fiscal 2008
The following table sets forth information concerning the Named Executive Officers
exercise of stock options and vesting of RSUs during fiscal 2008.
|
|
|
|
|
|
|
|
|
|
|
Number of Shares |
|
Value Realized on |
|
|
Acquired on Vesting |
|
Vesting |
Name and Position |
|
(#) |
|
($) |
Robert A. Virtue |
|
|
3,000 |
|
|
|
14,760 |
(1) |
President & CEO |
|
|
|
|
|
|
|
|
Douglas A. Virtue |
|
|
3,000 |
|
|
|
14,760 |
(1) |
Executive Vice President |
|
|
|
|
|
|
|
|
Robert E, Dose |
|
|
3,000 |
|
|
|
14,760 |
(1) |
Vice President Finance |
|
|
3,000 |
|
|
|
14,970 |
(2) |
Lori L. Swafford |
|
|
3,000 |
|
|
|
14,760 |
(1) |
Vice President & Corporate Counsel |
|
|
3,000 |
|
|
|
14,970 |
(2) |
Larry O. Wonder |
|
|
3,000 |
|
|
|
14,760 |
(1) |
Vice President Sales |
|
|
3,000 |
|
|
|
14,970 |
(2) |
|
|
|
(1) |
|
The Value Realized on Vesting of RSUs is calculated by multiplying the number of
shares vested by the difference between the closing market price of $4.92 per share on the
date of vesting less the $0.01 par value of the share of Common Stock that is paid by the
Named Executive Officer. |
|
(2) |
|
The Value Realized on Vesting of RSUs is calculated by multiplying the number of
shares vested by the difference between the closing market price of $4.99 per share on the
date of vesting less the $0.01 par value of the share of Common Stock that is paid by the
Named Executive Officer. |
13
Pension Benefits for Fiscal 2008
The following table sets forth information concerning the payments available under the
Virco Important Performers (VIP) Plan and the Virco Mfg. Corporation Employees Retirement Plan,
both of whose benefit accruals were frozen in 2003.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
|
|
|
|
Payments |
|
|
|
|
|
|
Years of |
|
Present Value of |
|
During Last |
|
|
|
|
|
|
Credited |
|
Accumulated |
|
Fiscal Year |
Name and Position |
|
Plan Name |
|
Service (#) |
|
Benefit ($) (1) (2) |
|
($) |
Robert A. Virtue |
|
Virco Important
|
|
|
|
|
|
|
|
|
|
|
|
|
President & CEO |
|
Performers (VIP) Plan
|
|
|
18 |
|
|
|
1,547,800 |
|
|
|
201,539 |
|
|
|
Virco Mfg. Corporation
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Employees Retirement Plan |
|
|
46 |
|
|
|
2,109,946 |
|
|
|
126,162 |
|
Douglas A. Virtue |
|
Virco Important
|
|
|
|
|
|
|
|
|
|
|
|
|
Executive Vice President |
|
Performers (VIP) Plan
|
|
|
10 |
|
|
|
|
|
|
|
|
|
|
|
Virco Mfg. Corporation
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Employees Retirement Plan |
|
|
17 |
|
|
|
377,189 |
|
|
|
|
|
Robert E, Dose |
|
Virco Important
|
|
|
|
|
|
|
|
|
|
|
|
|
Vice President Finance |
|
Performers (VIP) Plan
|
|
|
10 |
|
|
|
|
|
|
|
|
|
|
|
Virco Mfg. Corporation
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Employees Retirement Plan |
|
|
12 |
|
|
|
373,351 |
|
|
|
|
|
Lori L. Swafford |
|
Virco Important
|
|
|
|
|
|
|
|
|
|
|
|
|
Vice President Legal Affairs |
|
Performers (VIP) Plan
|
|
|
7 |
|
|
|
|
|
|
|
|
|
|
|
Virco Mfg. Corporation
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Employees Retirement Plan |
|
|
7 |
|
|
|
219,826 |
|
|
|
|
|
Larry O. Wonder |
|
Virco Important
|
|
|
|
|
|
|
|
|
|
|
|
|
Vice President Sales |
|
Performers (VIP) Plan
|
|
|
13 |
|
|
|
|
|
|
|
|
|
|
|
Virco Mfg. Corporation
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Employees Retirement Plan |
|
|
24 |
|
|
|
479,080 |
|
|
|
|
|
|
|
|
(1) |
|
The amounts in this column are based on the same assumptions used in the preparation
of the Companys fiscal 2008 financial statements, which are described in the MD&A and
Footnote #4 to the Companys Form 10-K. |
|
(2) |
|
The Pension Plans that the Named Executive Officers participate in was frozen in 2003.
The Named Executive Officers did not accrue any additional benefits during fiscal 2008.
The Change in Pension amount includes the effect of a change in discount rate from 6.00%
in fiscal 2007 to 6.75% in fiscal 2008, and the decrease in the discount period. |
Nonqualified Deferred Compensation for Fiscal 2008
The Company does not have a deferred compensation plan.
Potential Payments upon Termination or Change-in-Control
As discussed in the CD&A above, the Company does not have employment agreements with any
of the Named Executive Officers. Retirement, death, disability and change-in-control events do
not trigger the payment of compensation to the Named Executive Officers that is not available
to all salaried employees (including the amounts
14
included in the Pension Benefits for Fiscal
2008 table). Named Executive Officers do not have a contractual right to receive severance
benefits.
As noted in Post-Employment and Other Events, pursuant to the Companys 1997 and 2007
Stock Incentive Plans, the vesting of all outstanding stock and options awards is accelerated
upon a change-in-control. In addition, under the Virco Important Performers (VIP) Plan, the
vesting of retirement benefits is accelerated upon the occurrence of a change-in-control or the
death of the participant. Change-in-control is defined as a party other than the members of the
Virtue family accumulating 20% or more of the Companys Common Stock. The following table
quantifies compensation that would be payable to the Named Executive Officers upon a
change-in-control. The tables assume that the event occurred on the last business day of fiscal
2008.
Value in Event of Change-in-Control with or without Employment Termination
|
|
|
|
|
|
|
|
|
|
|
Stock Awards |
|
|
Number of Shares |
|
Value Realized on |
|
|
Acquired on Vesting |
|
Vesting |
Name and Position |
|
(#) |
|
(1) ($) |
Robert A. Virtue |
|
|
12,000 |
|
|
|
25,080 |
|
President & CEO |
|
|
|
|
|
|
|
|
Douglas A. Virtue |
|
|
12,000 |
|
|
|
25,080 |
|
Executive Vice President |
|
|
|
|
|
|
|
|
Robert E, Dose |
|
|
15,000 |
|
|
|
31,350 |
|
Vice President Finance |
|
|
|
|
|
|
|
|
Lori L. Swafford |
|
|
15,000 |
|
|
|
31,350 |
|
Vice President Legal Affairs |
|
|
|
|
|
|
|
|
Larry O. Wonder |
|
|
15,000 |
|
|
|
31,350 |
|
Vice President Sales |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
The Value Realized on Vesting of RSUs is calculated by multiplying the number of
shares that would vest upon a change-in-control by the difference between the closing
market price of $2.10 per share on the last business day of fiscal 2008 less the $0.01
par value of the share of Common Stock that is paid by the Named Executive Officer. |
DIRECTOR COMPENSATION
Directors who are also officers of the Company receive no additional compensation for their
services as directors. The Companys non-employee directors receive an annual retainer of
$62,500 composed of (i) $37,500 in the form of quarterly cash payments and (ii) $25,000 in
the form of a restricted stock grant, granted each year on the date of the Annual Meeting of
Stockholders. In addition, each non-employee director who serves as a lead director or as
the Chair or member of a Board committee also receives an additional annual retainer for his
or her services. The lead director receives $20,000 in cash per year. The Audit Committee
Chair receives $7,500 per year, and Audit Committee members receive $4,500 per year. Chairs
of the Compensation Committee and the Corporate Governance/ Nominating Committee each receive
an additional $5,000 and the members of these committees each receive $3,000 per year.
Directors are also reimbursed for travel and related
expenses incurred to attend meetings. The Company has also established a pension plan for
non-employee directors who have served as such for at least 10 years, providing for a series
of quarterly payments (equal to the portion paid to the non-employee directors annual
service fee) for such directors lifetime following the date on which such director ceases to
be a director for any reason other than death. Effective December 31, 2003, the Company
froze all future benefit accruals under the pension plan.
15
The Companys Guidelines with regard to Common Stock ownership by directors is
for each director to own Common Stock with a market value of three times or more the
annual cash retainer.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change |
|
|
|
|
|
|
Fees |
|
|
|
|
|
|
|
|
|
Non-Equity |
|
in |
|
|
|
|
|
|
Paid in |
|
Stock |
|
Option |
|
Incentive Plan |
|
Pension |
|
All Other |
|
|
|
|
Cash |
|
Awards |
|
Awards |
|
Compensation |
|
Value |
|
Compensation |
|
Total |
Name |
|
($) (1) |
|
($) (2) |
|
($) |
|
($) |
|
($) (3) |
|
($) (4) |
|
($) |
Donald S. Friesz |
|
|
45,000 |
|
|
|
20,833 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
39,720 |
|
|
|
105,553 |
|
Thomas J. Schulte |
|
|
48,000 |
|
|
|
20,833 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
68,833 |
|
Robert K. Montgomery |
|
|
45,500 |
|
|
|
20,833 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
66,333 |
|
Albert J. Moyer |
|
|
70,000 |
|
|
|
20,833 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
90,833 |
|
Glen D. Parish |
|
|
39,000 |
|
|
|
20,833 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
64,491 |
|
|
|
124,324 |
|
Donald A. Patrick |
|
|
48,000 |
|
|
|
20,833 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
68,833 |
|
Dr James R. Wilburn |
|
|
43,500 |
|
|
|
20,833 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
64,333 |
|
|
|
|
(1) |
|
Cash Fees include the cash portion of the annual retainer plus fees for
serving as a lead director, committee chair, or committee member. |
|
(2) |
|
A grant of restricted stock with a market value of $25,000 on the grant date
is awarded each year on the day of the Annual Meeting of Stockholders. The cost of
these RSUs are described in Footnote # 5 of the Companys Form 10K. |
|
(3) |
|
The Pension Plans that Directors participate in was frozen in 2003. The
Directors did not accrue any additional benefits during fiscal 2008. The Change in
Pension amount includes the effect of a change in discount rate from 6.00% in fiscal
2007 to 6.75% in fiscal 2008, and the decrease in the discount period. Due to the
change in discount rates, the change in pension value for Donald S. Friesz decreased
by $9,094, the change in pension value for Robert K. Montgomery decreased by $15,759,
the change in pension value for Donald A. Patrick decreased by $7,076, and the change
in pension value for James R. Wilburn decreased by $10,271. |
|
(4) |
|
Messrs. Friesz and Parish are former officers of the Company. Other
compensation consists of pension benefits earned as an employee of the Company and
paid in retirement. |
Securities Authorized for Issuance Under Equity Compensation Plans
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity Compensation Plan Information |
|
|
|
|
|
|
|
|
|
|
|
Number of securities |
|
|
|
Number of |
|
|
|
|
|
|
remaining available |
|
|
|
securities to be |
|
|
|
|
|
|
for future issuance |
|
|
|
issued upon |
|
|
Weighted-average |
|
|
under equity |
|
|
|
exercise of |
|
|
exercise price of |
|
|
compensation plans |
|
|
|
outstanding |
|
|
outstanding options |
|
|
- excluding |
|
|
|
opinions, warrants |
|
|
warrants and |
|
|
securities reflected |
|
Plan category |
|
and rights (a) |
|
|
rights (b) |
|
|
in column (a) ( c ) |
|
Equity
compensation plans approved by security holders |
|
|
103,000 |
|
|
$ |
10.8 |
|
|
|
688,969(1 |
) |
Equity compensation plans
not
approved by security holders |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
103,000 |
|
|
$ |
10.8 |
|
|
$ |
688,969(1 |
) |
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Represents the number of shares available for issuance as of January 31, 2009 under
the Companys 2007 Stock Incentive Plan. |
16
CODE OF ETHICS
The Company has adopted a Code of Ethics, which is applicable to its chief executive
officer and senior financial officers, including the principal accounting officer. The
Code of Ethics is available on the Companys website at www.virco.com. The Company
intends to post amendments to or waivers under the Code of Ethics at this location on its
website. Upon written request, the Company will provide a copy of the Code of Ethics free
of charge. Requests should be directed to Virco Mfg. Corporation, 2027 Harpers Way,
Torrance, California 90501, Attention: Robert E. Dose, Secretary.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
The Audit Committee, among its other duties and responsibilities, reviews and monitors
all related party transactions and adopted the Companys Related Party Transaction
Policies and Procedures (the Policy). The Board of Directors has delegated to the Chair
of the Audit Committee the authority to pre-approve or ratify (as applicable) any
transaction with a related party in which the aggregate amount involved is expected to be
less than $250,000. The Chair of the Audit Committee is required to provide to the Board
of Directors for review a summary of each new transaction pre-approved by the Chair of the
Audit Committee pursuant to this policy at the meeting of the Board of Directors next
following such approval or ratification. Under the Policy, the Audit Committee is
responsible for reviewing and approving transactions with a related party in which the
aggregate amount is expected to exceed $250,000, and both the Audit Committee and the Board
of Directors are responsible for reviewing and approving transactions with a related party
in which the aggregate amount is expected to equal or exceed $500,000. If advance Audit
Committee and/or Board of Directors approval is not feasible, then the transaction with the
related party will be considered and, if the Audit Committee and/or Board of Directors
determines it to be appropriate, ratified at the next regularly scheduled meeting. In
determining whether to approve the entry into a transaction with a related party, the Audit
Committee and/or Board of Directors as applicable will assess, among other factors it deems
appropriate, whether the transaction is on terms no more favorable than terms generally
available to an unaffiliated third-party under the same or similar circumstances and the
extent of the related partys interest in the transaction. If a transaction with a related
party will be ongoing, the Audit Committee and/or Board of Directors may establish
guidelines for the Companys management to follow in its dealings with such related party.
Thereafter, the Audit Committee and/or Board of Directors as applicable, on at least an
annual basis, will review and asses the relationship with the related party to determine
whether the relationship is in compliance with the Policy and remains appropriate. No
director shall participate in any discussion or approval of a transaction for which he or
she is a related party, except that this director shall provide all material information
concerning the transaction to the Audit Committee and/or Board of Directors as applicable.
Robert K. Montgomery served in fiscal 2008 as a member of the Board of Directors of
the Company. Mr. Montgomery is a senior counsel of the law firm Gibson, Dunn & Crutcher
LLP, which has provided legal services to the Company. The Company expects that such law
firm will continue to render legal services to the Company.
In fiscal 2008, the Company paid approximately $647,500 to Hedgehog Design, LLC, which
provides product design and related services to the Company. Robert Mills, the sole member
of Hedgehog Design, LLC, resides with Lori L. Swafford, Vice President of Legal Affairs for
the Company.
In keeping with the Companys policy on Related Party Transactions, the Board and the
Audit Committee have reviewed and ratified the terms and circumstances of the transactions
with Mr. Mills and found them to be properly approved when initiated in 2002; in the best
interests of the Company at the time, at present, and going forward; and no more favorable
than terms offered and sums paid to similarly situated companies and individuals offering
comparable services. As part of the review and ratification process, the product lines
designed by Mr. Mills were evaluated for financial and market performance. It was
determined that these product lines had and will likely continue to have a favorable impact
on the Companys results.
17
REPORT OF THE AUDIT COMMITTEE
The Board of Directors has adopted a written charter for the Audit Committee, which is
available on the Companys website at www.virco.com. The Audit Committee reviews the
Companys financial reporting process on behalf of the Board of Directors. Management has
the primary responsibility for the financial statements and the reporting process. The
Companys independent auditors are responsible for expressing an opinion on the conformity
of the Companys audited financial statements with accounting principles generally accepted
in the United States.
In this context, the Audit Committee has reviewed and discussed the audited financial
statements included in the Companys Annual Report on Form 10-K for the fiscal year ended
January 31, 2009, with management and the independent auditors, including their judgment of
the quality and appropriateness of accounting principles, the reasonableness of significant
judgments and the clarity of the disclosures in the financial statements. In addition, the
Audit Committee has discussed with the independent auditors the matters required to be
discussed by Statement on Auditing Standards No. 61, as amended (Communication with Audit
Committees), SEC rules, and other applicable standards. In addition, the Audit Committee
has received from the independent auditors the written disclosures and letter required by
the applicable requirements of the Public Company Accounting Oversight Board regarding the
independent auditors communication with the Audit Committee concerning independence, and
has discussed with the independent auditors the independent auditors independence. The
Audit Committee has also considered whether the independent auditors provision of
non-audit services to the Company is compatible with the auditors independence. The Audit
Committee also reviewed and discussed with management its report on internal control over
financial reporting and the related audit performed by the independent auditors which
confirmed the effectiveness of the Companys internal control over financial reporting.
In reliance on the reviews and discussions referred to above, the Audit Committee
recommended to the Board of Directors, and the Board has approved, that the audited
financial statements be incorporated by reference in the Companys Annual Report on Form
10-K for the fiscal year ended January 31, 2009, for filing with the Securities and
Exchange Commission.
THE AUDIT COMMITTEE OF
THE BOARD OF DIRECTORS
Thomas J. Schulte, Chair
Donald S. Friesz
Albert J. Moyer
Donald A. Patrick
The report of the Audit Committee shall not be deemed incorporated by reference by any
general statement incorporating by reference this proxy statement into any filing under the
Securities Act or under the Exchange Act, except to the extent that the Company
specifically incorporates this information by reference, and shall not otherwise be deemed
filed under such Acts.
RELATIONSHIP WITH INDEPENDENT AUDITORS
Ernst & Young LLP audited the Companys financial statements for fiscal 2008 and has
been selected by the Audit Committee to audit the Companys financial statements for fiscal
2009. The Audit Committee is directly responsible for the engagement of the outside
auditor. In making its determination, the Audit Committee reviewed both the audit scope
and estimated audit fees for the coming year. Each professional
service performed by Ernst & Young LLP during fiscal 2008 was reviewed, and the
possible effect of such service on the independence of the firm was considered, by the
Audit Committee. Representatives of Ernst & Young LLP will be present at the Annual
Meeting and will have an opportunity to make a statement if they desire to do so and will
be available to respond to appropriate questions.
18
The Audit Committee has adopted policies and procedures for pre-approving all audit
services, audit-related services, tax services and non-audit services performed by Ernst &
Young LLP. Specifically, the Audit Committee has pre-approved the use of Ernst & Young LLP
for detailed, specific types of services within the following categories: annual audits,
quarterly reviews and statutory audits, preparation of certain corporate tax returns,
regulatory implementation and compliance and risk assessment guidance. In each case, the
Audit Committee has also set specific annual ranges or limits on the amount of each
category of services which the Company would obtain from Ernst & Young LLP, which limits
and amounts are established periodically by the Audit Committee. Any proposed services
exceeding these levels or amounts require specific pre-approval by the Audit Committee.
The Audit Committee monitors the performance of all services provided by the independent
auditor, to determine whether such services are in compliance with the Companys
pre-approval policies and procedures.
Fees Paid to Ernst & Young LLP
The following table shows the fees that the Company paid or accrued for the audit and
other services provided by Ernst & Young LLP for fiscal years 2008 and 2007. All of the
services described in the following fee table were approved in conformity with the Audit
Committees pre-approval process.
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2008 |
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2007 |
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Audit Fees |
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$ |
476,125 |
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$ |
555,000 |
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Audit -Related Fees |
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47,000 |
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47,000 |
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Tax Fees |
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43,745 |
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All Other Fees |
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Total |
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$ |
523,125 |
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$ |
645,745 |
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Audit Fees. Audit fees are the aggregate fees for services of the outside auditor
for audits of the Companys annual financial statements, the audit of internal control over
financial reporting, including testing and compliance with Section 404 of the
Sarbanes-Oxley Act of 2002, and review of the Companys quarterly financial statements
included in the Companys Forms 10-Q, and services that are normally provided by the
independent registered public accounting firm in connection with statutory and regulatory
filings or engagements for those fiscal years.
Audit-Related Fees. Audit-related fees are those fees for services provided by the
outside auditor that are reasonably related to the performance of the audit or review of
the Companys financial statements and not included as audit fees. The services for the
fees disclosed under this category include the audit of the Companys 401(k) and Qualified
Pension Plans.
Tax Fees. Tax fees are those fees for services provided by the outside auditor,
primarily in connection with the Companys tax compliance activities, including technical
tax advice related to the preparation of tax returns.
19
PROPOSAL 2
RATIFICATION OF APPOINTMENT OF INDEPENDENT AUDITORS
The Companys Audit Committee has selected Ernst & Young LLP, independent auditors, to
audit its financial statements for the fiscal year ending January 31, 2010, and recommends
that the stockholders vote for ratification of that appointment. The Companys Audit
Committee has reviewed the professional services provided by Ernst & Young LLP, as
described above, has considered the possible effect of such services on the independence of
the firm, and has determined that such services have not affected Ernst & Young LLPs
independence. Notwithstanding this selection, the Audit Committee, at its discretion, may
direct the appointment of new auditors at any time during the fiscal year if the Audit
Committee determines that such a change would be in the best interests of the Company and
its stockholders. If there is a negative vote on ratification, the Audit Committee will
reconsider its selection.
The affirmative vote of a majority of the votes cast is required to ratify the Audit
Committees selection. In addition, the affirmative votes must represent at least a
majority of the required quorum. If the stockholders reject the selection, the Board of
Directors will reconsider its selection. The Board of Directors unanimously recommends a
vote FOR the ratification of the appointment of Ernst & Young LLP.
Other Matters
Section 16 (a) Beneficial Ownership Reporting Compliance. Section 16(a) of the
Exchange Act requires the Companys officers, directors and persons who beneficially own
more than 10% of any equity security of the Company to file reports of beneficial ownership
and changes in beneficial ownership with the Securities and Exchange Commission and to
furnish copies of these reports to the Company. Based solely on a review of the copies of
the forms that the Company received, and other information available to it, to the best of
the Companys knowledge all such reports were timely filed.
2010 Stockholder Proposals. If a stockholder wishes to submit a proposal for
consideration at the 2010 Annual Meeting of Stockholders and wants that proposal to appear
in the Companys proxy statement and form of proxy for that meeting, the proposal must be
submitted in writing to the Companys Corporate Secretary at 2027 Harpers Way, Torrance,
California 90501, Attention: Robert E. Dose, no later than January 18, 2010 and must comply
with all applicable SEC requirements. The submission of a stockholder proposal does not
guarantee that it will be included in the Companys Proxy Statement and form of proxy.
The Companys bylaws also establish an advance notice procedure with regard to
nominations of persons for election to the Board of Directors and proposals for
other business that are not submitted for inclusion in the Proxy Statement and form
of proxy but that a stockholder instead wishes to present directly at an Annual
Meeting of Stockholders. If a stockholder wishes to submit a nominee or other
business for consideration at the 2010 Annual Meeting of Stockholders without
including that nominee or proposal in the Companys Proxy Statement and form of
proxy, the Companys bylaws require, among other things, that the stockholder
submission contain certain information concerning the nominee or other business, as
the case may be, and other information specified in the Companys bylaws, and that
the stockholder provide the Company with written notice of such nominee or business
no later than February 16, 2010 provided that, if the 2010 Annual Meeting of
Stockholders is advanced or delayed more than 40 days from the anniversary date,
such nominee or proposal of other business must be submitted no later than the
close of business on the later of the 120th day prior to the 2010 Annual Meeting of
Stockholders or the 10th day following the first public announcement of the date of
such meeting If the number of directors to be elected to the Board of Directors is
increased and there is no public announcement specifying the size of increase
before February 16, 2010, then a stockholder notice will be considered timely only
with respect to nominees for new positions created by such increase if submitted
not later than the close of business on the 10th day following the first public
announcement of such increase. A stockholder notice should be sent to the
Companys Corporate Secretary at 2027 Harpers Way, Torrance, California 90501,
Attention: Robert E. Dose. Proposals or nominations not meeting the advance notice
requirements in the Companys bylaws will not be entertained at the 2010 Annual
Meeting of Stockholders. A copy of the full text of the relevant bylaw provisions
may be obtained from the Companys filing with the SEC or by writing our Corporate
Secretary at the address identified above.
20
Additional Matters Considered at the Annual Meeting. The Board of Directors does not
know of any matters to be presented at the Annual Meeting other than as stated herein. If
other matters do properly come before the Annual Meeting, the persons named on the
accompanying proxy card will vote the proxies in accordance with their judgment in such
matters.
Availability of Annual Report. The Annual Report to Stockholders of the Company for
the fiscal year ended January 31, 2009, is being mailed to stockholders concurrently herewith
and is also available online at www.virco.com. The Company will deliver only one Proxy
Statement and accompanying Annual Report to multiple stockholders sharing an address unless
the Company has received contrary instructions from one or more of the stockholders. The
Company will undertake to deliver promptly, upon written or oral request, a separate copy of
the Proxy Statement and accompanying Annual Report to a stockholder at a shared address to
which a single copy of such documents are delivered. A stockholder can notify the Company
that the stockholder wishes to receive a separate copy of the Proxy Statement and/or Annual
Report by contacting the Companys Corporate Secretary at 2027 Harpers Way, Torrance,
California 90501 or at (310) 553-0474. Similarly, stockholders sharing an address who are
receiving multiple copies of the Proxy Statement and accompanying Annual Report may request
delivery of a single copy of the Proxy Statement and/or Annual Report by contacting the
Company at the address set forth above or at (310) 533-0474.
The Company will also provide without charge a copy of its Annual Report on Form 10-K,
including financial statements and related schedules, filed with the Securities and
Exchange Commission, upon written or oral request from any person who was holder of record,
or who represents in good faith that he/she was a beneficial owner, of Common Stock of the
Company on April 24, 2009. Any such request shall be addressed to the Company at 2027
Harpers Way, Torrance, California 90501, Attention: Robert E. Dose, Secretary or by calling
(310) 533-0474.
By Order of the Board of Directors
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/s/ Robert E. Dose
Robert E. Dose
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Secretary |
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Torrance, California
May 18, 2009
21
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Please mark
your votes as
indicated in
this example
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X |
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FOR |
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WITHHOLD |
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*EXCEPTIONS |
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ALL |
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FOR ALL |
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1. |
ELECTION OF DIRECTORS: |
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Nominees: |
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01 Robert A. Virtue |
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02 Robert K. Montgomery |
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03 Donald A. Patrick |
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(INSTRUCTIONS: To specify different instructions with regard to
cumulative voting or to withhold authority to vote for any individual
nominee, mark the Exceptions box above and write your instructions in
the space provided below.)
*Exceptions
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FOR |
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AGAINST |
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ABSTAIN |
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2. Ratification of appointment of Independent Auditors
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c
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c
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c |
THIS PROXY WILL BE VOTED AS DIRECTED, OR IF NO DIRECTION IS INDICATED,
WILL BE VOTED FOR THE ELECTION OF ALL OF THE NOMINEES TO THE BOARD OF
DIRECTORS, FOR PROPOSAL 2, AND FOR ANY OTHER BUSINESS THAT MAY
PROPERLY COME BEFORE THE ANNUAL MEETING IN THE DISCRETION OF THE HOLDERS
OF THE PROXY.
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Mark Here for Address
Change or Comments
SEE REVERSE
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c |
NOTE: Please sign as name appears hereon. Joint owners should each sign. When signing as attorney,
executor, administrator, trustee or guardian, please give full title as such.
WE ENCOURAGE YOU TO TAKE ADVANTAGE OF INTERNET OR TELEPHONE VOTING.
BOTH ARE AVAILABLE 24 HOURS A DAY, 7 DAYS A WEEK.
Internet and Telephone voting are available through 11:59 PM Eastern Time
the day prior to the Annual Meeting day.
Important notice regarding the Internet availability of proxy materials
for the Annual Meeting of stockholders
The Proxy Statement and the 2008 Annual Report to Stockholders are available at:
http://www.virco.com
INTERNET
http://www.proxyvoting.com/virc
Use the Internet to vote your proxy. Have your proxy card in hand when you access the web site.
OR
TELEPHONE 1-866-540-5760
Use any touch-tone telephone to vote your proxy. Have your proxy card in hand when you call.
OR
MAIL
Mark, sign and date
your proxy card and return it in the enclosed postage-paid envelope.
If you vote your proxy by Internet or by telephone, you do NOT
need to mail back your proxy card.
Your Internet or telephone vote authorizes the named proxies to
vote your shares in the same manner as if you marked, signed
and returned your proxy card.
50446
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS OF
VIRCO MFG. CORPORATION
Annual Meeting of Stockholders June 16, 2009
The undersigned hereby appoints each of Robert A. Virtue, Douglas A. Virtue and Robert E.
Dose, or either of them, with power to act without the other and with power of substitution, as
proxies and attorneys-in-fact and hereby authorizes them to represent and vote, as provided on
the other side, all the shares of Common Stock of Virco Mfg. Corporation (the Company) which the
undersigned is entitled to vote, and, in their discretion, to vote upon such other business as
may properly come before the 2009 Annual Meeting of Stockholders (the Annual Meeting) of the
Company to be held June 16, 2009 or at any adjournment or postponement thereof, with all powers
which the undersigned would possess if present at the Annual Meeting.
|
Address Change/Comments
(Mark the corresponding box on the
reverse side)
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BNY MELLON SHAREOWNER SERVICES
P.O. BOX 3550
SOUTH HACKENSACK, NJ 07606-9250
(Continued and to be marked, dated and signed, on the other side)
You can now access your VIRCO MFG. CORPORATION account online.
Access your Virco Mfg. Corporation stockholder account online via Investor ServiceDirect®
(ISD).
The
transfer agent for Virco Mfg. Corporation now makes it easy and convenient to get current information on your shareholder account.
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View account status
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View payment history for dividends |
View certificate history
|
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Make address changes |
View book-entry information
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Obtain a duplicate 1099 tax form |
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Establish/change your PIN |
Visit us on the web at http://www.bnymellon.com/shareowner/isd
For Technical Assistance Call 1-877-978-7778 between 9am-7pm
Monday-Friday Eastern Time
www.bnymellon.com/shareowner/isd
Investor ServiceDirect®
Available 24 hours per day, 7 days per week
TOLL FREE NUMBER: 1-800-370-1163
Choose
MLinkSM for fast, easy and secure 24/7 online access to your
future proxy materials, investment plan statements, tax documents and more.
Simply log on to Investor ServiceDirect® at www.bnymellon.com/shareowner/isd where step-by-step instructions will prompt you
through enrollment.
50446